BURLEY-IN-WHARFEDALE SCOUT & GUIDE GROUP

AGM

16thJune 2016, 20.00, held at Scout Hut

MINUTES

Attendance

NAME / ROLE
Bryan Collins (BC) / Chairman, Exec Committee
Michael Robinson (MR) / Minute Taker
Mike Harrison (MH) / Group Treasurer
John Spencer / Parent
Emma Brown / Exec Committee
Lucy Spencer / 1st B-in-W Guide Leader
Bethany Smith / 1st Burley Ranger Leader
Helen Haskins (HH) / 1st & 3rd Rainbow Leader; District Commissioner
Sue Vint (SV) / 1st Burley Guides, Group Guide Leader; Divisional Commissioner
Angela Hewett (AH) / Group Scout Leader
Alan Pratt / Wharfedale Scouting District Commissioner
Selina Harrison / Parent
Rosi Newman / Quartermaster
Paula Scott / Parent
Daniel Rodley / Scout Leader
James Brook / Cub Scout Leader

Apologies

Rob Pawson, Annette Hattersley, Sharon Hattersley, Ashley Fell and Heather Burns.

Chairman’s Introduction

  • Welcomed Alan Pratt as new District Commissioner for Wharfedale Scouts
  • Outlined purpose of meeting as Group Council meeting
  • Thanks to Sue for refreshments
  • Introduced memorabilia donated by daughter of Group Scout Leader from 1960s and 1970s. SV mentioned 1st Burley Guides is 100 years old in 2017.

Group Guiding and Scouting Reports* for the Year 2015-16

  • BC gave the Chairman’s overview of another successful year and first year as an official combined Scout and Guide Group. Thanks given to all leaders and helpers
  • HH provided Guiding overview report, noting SV’s promotion and award of Chief Guide award to three Explorer as first in Burley in 12 years
  • BC thanked HH and noted her own promotion to fill SV’s role as District Commissioner
  • AH presented Scout overview report, also noting many successful awards and Centenary celebrations
  • BC thanked AH and noted her promotion to Group Scout Leader.

Financial Report* for the Year 2015-16

  • MH presented the income and expenditure report as of 31 March 2016 noting the large increase in revenue linked to new HQ fund raising and Gift Aid claims
  • Increase in capitation costs noted as due to late payment of 2015 Scouts subs crossing financial year dates
  • New account to be opened so no more than £75,000 in one bank
  • Boys’ monthly subscription is staying fixed, whilst Guides going up £1 to reflect change in capitation. Scouts paying reduced subscription due to reduced number of meetings
  • Thanks to Tim Haskins for auditing Accounts, Paula Scott for her support with Gift Aid claims, all fundraisers no matter how small, co-signatories and leaders
  • Alan Pratt advised to consider:
  • Changing from Unity Bank if they start charging for their Current Account
  • Creating a bespoke bank account for the new Hut so clear record of contributions specifically donated for that purpose
  • Checking threshold for needing to pay Professional Audit fees
  • SV proposed approval of Accounts and HH seconded. All supported, no objections.

Report from New HQ Project Group*

  • BC presented report on fundraising activity leading to £100,000+ being raised to date towards the £400,000 target to establish the foundations, new services and building structure – with fitting out to require further funding. Thanks to all those who have helped
  • PS thanked BC for his support getting the planning consent and donations above and beyond the role of Chairman.

GroupExecutive committee

Election of Officers

  • AH proposed Bryan Collins for Chairman and SV Seconded. No objections
  • BC proposed Mike Harrison for Treasurer and HH Seconded. No objections
  • Michael Robinson volunteered for Secretary role
  • Sue Vint, Helen Haskins, Emma Brown and Sharon Hattersley confirmed as representing Guides on Executive Committee
  • Angela Hewett, Rob Parker and James Brooks representing Scouts on Executive Committee.
  • PS proposed Rob Pawson as Explorer representative and SV seconded. No objections
  • Annette Hattersley and Paula Scott agreed to continue as Lay Members of Executive Committee and BC has asked John Spicer and Mike Wild to join as Lay Members. BC proposed and DR seconded. No objections
  • Tim Haskins appointed as Auditor.

Other Business

(a) Alan Pratt (DC)provided Wharfedale Scouts District report, with compliments to Leaders, Burley Executive Committee and quality of Treasurer’s Report Highlighted that Group record of compliance is more green than most records, with only red item being resolved with appointment of Secretary

(b)SV provided Guide District report and gave awards to Helen Haskinsand three Young Leaders (Emma Brown, Lucy Spencer and Bethany Smith

(c)BC gave thanks to the retiring Quartermasters (Rosi Newman and Ashley Fell) for their service and gave a small gift

BC concluded the AGM by thanking everyone for their attendance. He gave notice that there would need to be an early meeting of the Group Executive in order to consider the progress of the New HQ Project.

Date of First Executive Meeting

Wednesday 22nd June 2016 at 7.30 pm at SV’s home.

*Reports appended