BURITON VILLAGE HALL - CONDITIONS OF HIRE
This is the small print - the Conditions of Hire on a single page for your convenience. Large-print and
electronic copies of these conditions are also available - please visit www.buritonvillagehall.com or contact the
Hall Manager. If the HIRER is in any doubt as to the meaning of the following, please refer to the Hall Manager
who can be reached on 07393 387586.
For the purpose of these conditions, the term HIRER shall
mean an individual hirer or, where the hirer is an
organisation, the authorised representative.
1. THE HIRER will, during the period of hiring, be
responsible for supervision of the premises, the fabric
and the contents, their care, safety from damage,
however slight and for the behaviour of all persons
using the premises whatever their capacity, including
proper supervision of car parking arrangements so as
to avoid obstruction of the highway.
2. THE HIRER shall not use the premises for any purpose
other than that described on the hiring agreement and
shall not sub-hire or use the premises or allow the
premises to be used for any unlawful purpose or in any
unlawful way nor do anything or bring onto the
premises anything which may endanger the same or
render invalid any insurance policies in respect thereof
nor allow the sale of alcoholic liquor thereon
without written permission.
3. THE HIRER shall ensure that sub-contracted activities -
such as mobile discotheques, bouncy castles etc. - are
fully insured for their operation.
4. THE HIRER shall ensure that nothing is done on or in
relation to the premises in contravention of the law
relating to gaming, betting and lotteries.
5. THE HIRER shall note the location of firefighting
equipment and comply with all fire precautions and
evacuation procedures as per the emergency procedures notice in the Lobby. Smoking is not allowed
anywhere on the premises and THE HIRER shall
ensure compliance with this rule. Smoke machines or candles may not be used in the hall under any
circumstances as these will trigger the alarm.
6. THE HIRER shall, if preparing, serving or selling food
observe all the relevant food health and hygiene
legislation and regulations.
7. THE HIRER shall ensure that all rubbish including glass bottles is taken away from the site. A removal fee may be deducted from the damage deposit if this is not done.
8. THE HIRER shall ensure that any electrical appliances
brought to the premises and used there shall be safe
and in good working order, and used in a safe manner.
9. THE HIRER shall indemnify the Committee for the cost
of repair of any damage done to any part of the
property including the curtilage thereof or the contents
of the buildings which may occur during the period of
hiring as a result of the hiring.
10. If THE HIRER wishes to cancel the booking a minimum
of 8 weeks' notice must be given for cancellations
otherwise a minimum of £20 or 25 of the value of the
booking (whichever is the greater) will be retained.
11. THE HIRER shall ensure that the minimum of noise is
made on arrival and departure, and ensure that all fire
doors are closed.
12. THE HIRER shall ensure that no dogs except guide
dogs are brought into the hall, without prior agreement.
13. AT THE END of the hiring, the HIRER shall be
responsible for leaving the premises and surrounds in a
clean and tidy condition, properly locked and secured
unless directed otherwise and any contents temporarily
removed from their usual positions properly replaced,
otherwise the Committee shall be at liberty to make an
extra charge.
14. THE COMMITTEE reserves the right to cancel this
hiring in event of the hall being required for use as a
Polling Station for a Parliamentary or Local Government
election or bye-election, in which case the HIRER shall
be entitled to a refund of any monies already paid.
15. IN THE EVENT of the hall or any part thereof rendered
unfit for the use for which it has been hired, the
Committee shall not be liable to the HIRER for any
resulting loss or damage.
16. THE HIRER shall ensure that all activities for children
comply with the provisions of the law relating to children and that only fit and proper persons have access to the children.
17. To comply with the Public Entertainments Licence the
HIRER should have sufficient competent attendants on
duty on the premises to assist people entering and
leaving and generally supervising the event. In addition
to the HIRER, the number of attendants must not be
less than two for up to 100 persons and three for up to
250. Numbers using the Hall are limited to 200 for the
main hall and 50 for the small hall. Additional
attendants are required if those participating are mostly
teenagers and young people. In addition to the HIRER
all attendants should acquaint themselves with:
a. the location and use of fire equipment
b. escape routes and the need to keep them clear
c. the necessity to close all fire doors at the time of a
fire
d. operation of escape door fastenings
18. If a representative of Buriton Village Hall is called out to
the Hall during a hiring to remedy a situation caused by
improper use of the hall then an additional charge may
be levied.
19. The premises shall not be used for public entertainment
except between the hours of 9.00am and midnight
unless special permission has been given by the
Management Committee.
Buriton Parish Council Village Hall Management Committee
February 2017.