Tribal Interior Budget Council – Action Tracking
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Tribal Interior Budget Council (TIBC): Action Tracking Report for August 2012 Meeting
Date / Summary of Action / Responsible Party(s) / Comment/ProgressMay 2012
5/31/2012 / Agenda items for August meeting:
- To evaluate structure and format of the TIBC
- Update on Cobell and land consolidation
- BIE Report, follow up on the FIMS resolution, budget update on 52% constrainment on schools, improving academic achievement
5/31/2012 / A motion was made and passed at the May TIBC that, because most of the services provided to tribes in Indian Affairs "fund prior legal obligations of the Government" and they are also "established pursuant to Acts of Congress regarding Federal management of tribal real property or other fiduciary responsibilities," they should be exempt under section 255 of the Balanced Budget and Emergency Deficit Control Act (BBEDCA), as amended, from the sequestration called for in the Budget Control Act of 2011. / Co-Chairs and Tribes
5/31/2012 / The TIBC adopted a resolution in support of the Budget Formulation Recommendations in the March 2012 Bronner Report. / Resolution is available at: TIBC ResolutionIn Support of the Budget Formulation Recommendations in the March 2012 Bronner Report
5/31/2012 / The TIBC passed the resolution asking for access to the Federally Mandated Facilities Management Information System. / Indian Affairs / Resolution is available at: TIBC Resolution Requesting the Obama Administration to mandate the Department of the Interior/Bureau of Indian Affairs (BIA) authorize and grant full and total access of the federally mandated Facilities Management Information System (FMIS) to the Bureau of Indian Education
March 2012
3/27-28/2012 / A motion and passed to adopt the rankings of programs for FY 2014 with the provision that there is a general increase to all TPA programs and the body does not support any cuts to any programs that provide direct services to the tribes. / Indian Affairs/Tribal representatives / Ranking document used to guide FY 2014 budget formulation. Shared with appropriations staff.
3/27-28/2012 / New Business, Agenda Topics for May Meeting
- FY 2013 appropriations update
- Indian Reservation Roads, MAP 21
- Bureau of Indian Education Update, might include how BIE is coordinating with Department of Education on funding
- Trust Commission
- Administrative and streamlining update
- Unmet needs and data workgroup, how to ensure TPA receives increases.
- Tribal Data Exchange
- Update from Darren Cruzan on detention/ incarceration topic, try to identify who would be the contact person in the relevant agencies
December 2011
12/06/2011 / Motion was made by Tex Hall and seconded by Rodney Bordeaux to restore water rights litigation attorney fees, 2,100,000 for FY 13 offset under administrative services line item. Motion carried. / Indian Affairs
12/07/2011 / Resolution: Requesting the Obama Administration to request full funding for all American Indian/Alaska Native federal programs in budget for FY 2013, including those administered by the Department of Interior; requesting Obama Administration and Congress to amend the Budget Control Act of 2011 to exempt all American Indian/Alaska Native federal funding programs from mandatory budget cuts in FY 2013 and beyond; and requesting that legislation be enacted that would mandate funding for all programs designed to assist American Indians and Alaska Natives, with mandatory adjustments to such programs based on inflation / Indian Affairs
12/07/2011 / A motion was made and passed to accept San Diego as the location for the 2012 August TIBC. / Meeting planner
12/07/2011 / A motion was passed to use option 2 for the Data Management Configuration Control board, but if in the event that option 2 isn’t allowed, that option 1 will be used. / Data Management Committee
August 2011
8/3/2011 / A motion was made by Tex Hall and seconded by Rodney Bordeaux that the TIBC urges the President to hold Indian budgets harmless in the federal budget in light of the Budget Control Act of 2011. Motion carried. / Indian Affairs, Tribal representatives
May 24-25, 2011
5/25/2011 / Motion was made and passed to oppose any proposed cuts for FY 2013 and rejecting the Indian Affairs (embargoed) proposal for FY 2013. Motion carried unanimously. / Tribal representatives / TIBC on record. Letter drafted, adopted.
5/25/2011 / Agenda items for August
- Report on energy and economic development
- Declaration of disaster discussion and emergency funding line item
- Report from IT office
- Tribal connectivity to federal systems (TAAMS)
- Cobell update
- National tribal natural resources strategy
- Update from OMB
- Unmet needs based budget
- Stove piping issues
March 15-16, 2011
3/16/2011 / Letter adopted re: Federal/Tribal Government-to-Government Consultation with OMB / Tribal representatives / Robert Gordon, Executive Associate Director, Office of Management and Budget, to attend May 25, 2011
3/16/2011 / Request for the contract support cost shortfall report / Indian Affairs
4/19-20, 2011 / The Budget Subcommittee met with Indian Affairs to review/develop the initial FY 2013 budget request to the secretary. / Subcommittee / The Budget Subcommittee will brief the TIBC at the May meeting.
December 7-8, 2010
12/8/2010 / Pay cost – work group formed / Tribal representatives / Responding to the impending federal worker pay freeze in 2012, BIA informed OMB that tribal pay costs are not federal pay costs. Some tribal officials reiterated to Assistant Secretary Echo Hawk in mid-December, their concerns that tribes should be exemptedfrom the 2012 pay freeze.
12/8/2010 / Letter campaign to OMB in response calling for a summit on federal funding to Indian programs. / Tribal representatives / Letter sent. Also invited OMB to NCAI Winter Session. Included request in NCAI FY 2012 budget request document as well.
August 3-4, 2010, Tulsa, OK
8/3/2010 / A motion was made and passed to not support any of the FY2012 proposed budget cuts. / Co-Chairs, AS-IA / A joint letter was signed by intertribal organizations and addressed to the President. The letter template was distributed to tribes to also send the letter to the President.
8/3/2010 / A motion was made and passed that settlements should be funded or reimbursed so that they do not come out of Indian Affairs funding. / AS-IA
8/3/2010 / A motion was made and passed to require the Bureau to apply pay costs equitably with respect to the Tribes’ share of pay cost adjustments. / AS-IA
8/4/2010 / A motion was made and passed to acknowledge the responsibility of all the federal government to Indian nations for education and that the Departments increase its attention and its budgets to Indian Country for education. / AS-IA
8/4/2010 / Motion was made and passed to adopt the revised protocol (after cleaning up minor typos). / Co-Chairs, NCAI
8/4/2010 / A motion was made to record the meeting in its entirety and that it be summarized into the minutes. / NCAI
8/4/2010 / A motion was made to approve the resolution urging the President to exempt tribal programs from the OMB guidance to cut funding and to give the co-chair the authority to make non-substantive wording changes for clarification and to correct clerical and other such errors. / NCAI, Co-Chairs
8/4/2010 / Agenda Items for the December Meeting
- Information Technology
- Report on welfare assistance
- An update on the appointments of filling key positions
- Indian Reservation Roads and question 10
May 18-19, 2010: Sheraton National Arlington
5/18/2010 / A motion was made, seconded and approved to not support FY 2012 proposed budget cuts. / TBAC Co-Chairs, AS-IA
05/19/2010 / Formal action was taken by the Tribal Caucus to use TPA as the method of distributing any carryover with a $1,000 floor similar to previous years. / Indian Affairs
5/19/2010 / Agenda items for August meeting:
- Comprehensive nationwide natural resources strategy
- TBAC protocol
- Education
- Carryover
March 15-16, 2010: Washington, DC
3/16/2010 / Motion made and passed that the entire 10 million Tribal Courts increase be distributed pro rata to tribes for their tribal court programs, using the TPA shares percentage. / AS-IA / March 22, 2010 letter from Assistant Secretary Echohawk enclosed the budgetary allocations for Office of Justice Services including Division of Tribal Courts. Answers were included to questions asked at the December 2010 meeting.
3/16/2010 / The TBAC requested that the tribal caucus be held the morning of the first TBAC instead of the evening before. / NCAI / Tribal caucuses will be held the morning of the first TBAC day and the full TBAC will start at 1pm and go a full day at the May, August and December 2010 meetings.
3/16/2010 / Suggested agenda topics were:
- Carryover discussion
- TBAC Protocol
- Performance Plan
- Climate Change Advisory Council
- Tribal Courts
December 15-16, 2009 Meeting: Arlington, VA
12/15/2009 / New Tribal Co-Chairs elected:
- Jefferson Keel, Lt. Governor, Chickasaw Nation and NCAI President
- Mark Montano, Director of Tribal Operations, Red Cliff Band of Lake Superior Chippewa
12/15/2009 / TBAC Protocol. TBAC tribal representatives can review the current protocol and make recommendations for any changes. / NCAI, AS-IA / A review of the protocol will be on the agenda for the March and May 2010 meetings. The protocol will expire August 2010.
12/15/2009 / A request was made for trend lines of funding for tribes’ priorities so TBAC representatives can assess the effectiveness of its work and the continue strategy development. This would be a “Report Card” which shows the TBAC Priorities vs. Actual Increases over a 3-5 year period. TBAC tribal reps need a chance to see how the actual final enacted amounts compare with what has been advanced within TBAC. / AS-IA
12/15/2009 / During the March 2010 meeting, each Region will be submitting formal testimony on Tribal priorities for the 2012 budget.
TBAC Priorities for FY2012:
- Tribal Priority Allocation
- Contract Support Cost
- Small & Needy Tribes
- Public Safety for Tribes
- Education for Tribes
- Economic Development for Tribes
- Natural Resources for Tribes
12/15/2009 / The next budget subcommittee meeting of the TBAC will be held on January 22nd, 2010 at the Department of Interior, 1849 C St. NW, WashingtonDC, Room 4071. Call in number is: 1-888-244-8150 conference code 1777767, leader pin 7314 for those who can't make it in person. / Darrell Seki: Dave Conner; Ron Allen: and Cyndi Ferguson; Gloria O'Neill; Richard Gay;
Brenda Fields; Jim Gray; Arbin Mitchell;
TBAC Tribal co-chair: Jefferson Keel;
TBAC Tribal co-chair: Mark Montano
12/15/2009 / Request was made for the ARRA contingency list. / AS-IA
12/15/2009 / A request was made for an organization chart of budget process. / AS-IA
August 3-5, 2009 Meeting: Anchorage, AK
08/04/2009 / A motion was made and passed that a report on law enforcement spending be provided at the next TBAC meeting. The motion was approved. The report will consist of the spending of funds that is provided to Tribes and what is provided to the BIA. / AS-IA
08/04/2009 / A suggestion was made to invite the Census Bureau Director to the December 2009 TBAC meeting. / AS-IA, NCAI / Director invited and confirmed for December meeting.
Locations for 2010 TBAC dates: / NCAI / March 14-16, 2010: Park Hyatt Washington, 24th and M Streets, NW, Washington, DC20037
May 17-19, 2010: contract pending
August 2-4, 2010: contract pending for Hard Rock
December 6-8, 2010: Park Hyatt Washington, 24th and M Streets, NW, Washington, DC20037
May 12-13, 2009 Meeting: Arlington, VA
05/13/09 / The tribal caucus approved the subcommittee recommendations on how to distribute the FY08 carryover, which is to distribute it pro rata to tribes through TPA with a $1,000 floor as a minimum so the increase could be useful to smaller tribes. / AS-IA, BIA / Done. Funding issued to tribes in May 2009.
05/13/09 / A formal motion and passed to secure $1 million out of the current carryover (outside of $5.3 million) for the development of the interface module and then take a look at FY 2010 so that the project continues. / AS-IA, BIA / $500K has been set aside from 08 carryover.
FY 2010 will be addressed next year.
05/13/09 / TBAC Protocol:
A motion was made and passed to amend the TBAC protocol:
- Add to #3 protocol Jack Rever’s position, Director of Facilities, Environment, and Cultural Resources.
- Delete the director of the Office of Indian Gaming.
- Add three assistant directors for Bureau of Indian Education:
- Deputy Director, School Operations
- Assistant Deputy Director, Administration
- Deputy Director, Policy and Evaluation, Post Secondary
Amended protocol will be presented for signature at the August 2009 TBAC.
05/13/09 / Dates were chosen by the TBAC:
Upcoming TBAC Dates
- August 4-5, 2009; tribal caucus 8/3/09 pm
- Dec. 14, 15th, and 16th, 2009
- March 15-17 for the 2010 TBAC.
- May 17-19th, 2010
05/13/09 / Agenda Items for August TBAC
- Strategic plan
- Movement on fixed costs CSC
- Political appointees and changes in structure (from Midwest action items)
- Invite DOJ facilities
- Subcommittee report
- Presentation on Bob Middleton and his staff
March, 17 – 18, 2009 Meeting: Arlington, VA
3/18/2009 / Motion was made and passed to adopt the following Midwest region action items.
- A copy of the current organizational structure for the Office of the Assistant Secretary for Indian Affairs and the Bureau of Indian Affairs that clearly depicts ALL positions be provided.
3/18/2009 /
- A copy of the current organizational structure for the Office of Special Trustee (OST) that clearly depicts all positions be provided.
3/18/2009 /
- A detailed comprehensive funding table be provided to the TBAC for the BIA and the OST for FY 2008 and FY 2009 that display 10 the details of fixed costs including Federal Pay Act costs, tribal pay cost adjustments, teacher pay, federal health care benefits and other inflation costs; 20 the details in internal transfers including self-governance compacts, Consolidated Tribal Government Program transfers, and other changes; 3) program changes; and 4) Congressional changes.
3/18/2009 /
- Year-end reports from each of the 12 BIA regions be completed and provided that would display final allocations for FY 2007 and FY 2008, by program element and location.
3/18/2009 /
- A report be provided on plans to administratively withhold BIA funds from BIA Regional Offices, Agencies, BIA-operated schools and non-638 tribal programs in FY 2008 and FY 2009.
3/18/2009 /
- A FY 2007 and FY 2008 Year-End report for the Office of Special Trustee that would display final allocations by program and by location.
3/18/2009 /
- All organizational changes and staffing changes which have been made in the past year in the Office of the Assistant Secretary for Indian Affairs and the BIA should be describe in writing and explained to the TBAC, in particular special assistant positions in the Office of the Assistant Secretary for Indian Affairs and the Bureau of Indian Affairs, and in the Office of Indian Energy and Economic Development.
3/18/2009 /
- The BIA Central Office and the TBAC should develop a plan to return the administrative authorities, staff positions and funding to the BIA Regional Offices and the BIA Agencies that were centralized under the Departmental Manual order of April 2003.
3/18/2009 /
- Vacant BIA Regional Budget Officer positions should be filled as soon as possible and BIA Regional Budget Officers and Budget Analysts should be allowed to attend the TBAC meetings.
3/18/2009 /
- The reports described above should be posted in the BIA internet site.
3/18/2009 /
- The reports described above should be provided to the full TBAC on or before April 8, 2009.
3/18/2009 / A motion was made and passed to suggest that carryover funds be directed by entire TBAC in May, 2009. Subcommittee will still supply, informed vote. / TBAC, Central Office, AS-IA / Carryover distribution was finalized by the full TBAC at the May 2009 TBAC.
3/18/2009 / A motion was made and passed to reaffirm, the standing subcommittees (Budget Subcommittee and Data Management Subcommittee), assignments, and volunteers assigned. / TBAC, Tribal Co-Chairs, Subcommittees / The Budget Subcommittee met on June 3-4, 2009 with Indian Affairs Budget Management to go over the FY 2011 budget planning with program directors. The budget subcommittee met with Assistant Secretary for Indian Affairs, Larry Echohawk and George Skibine.
The Data Management Subcommittee met June 25, 2009 to review recent activities (IT Meeting, TBAC meeting, review survey results data), OMB Memo on President’s 2011, Data Management Policy, and Development of Tribal Module to IA-PMS.
The DMS and Budget Subcommittee met jointly held a conference call on July 13th to review the OMB memorandum on Planning for the President’s FY 2011 Budget and Performance Plan. The DMS and Budget Subcommittee held a follow up call on July 29th to discuss any further comments and recommendations to the performance measures to support the 2011 budget submission.