Executive Summary
Minutes
Budget & Resource Committee Meeting
October 18, 2006
Present: Jack Renza, Tamara Anderson, Michael Archetto, Ruth Barrington, Anthony Basilico, Margaret Clifton, Robyn Greene, Cledia Holland, Jim Isherwood, Tricia Nunes, David Rawlinson, Ruth Sullivan, Jean Potvin
Committee Assignments were assigned as follows:
Business, Finance and Facilities
This subcommittee will be working very closely with Ruth Barrington who will be the “responsible executive” from the college. Members of this subcommittee are:
Jim Isherwood, Chair
Michael Archetto
Anthony Basilico
Robyn Greene
Academic Affairs
This subcommittee will work with Acting Vice President Lela Morgan. Members of this subcommittee are:
Ruth Sullivan, Chair
Tammy Anderson
Margaret Clifton
Joe Crowley.
Student Services and Enrollment
This subcommittee will work with Ron Schertz, Dean of Student Affairs. The members of this subcommittee are:
Lou Pullano, Chair
Cledia Holland
Trisha Nunes
David Rawlinson.
Jack gave an explanation of a handout to committee Members with pertinent questions that will be asked of Lela Morgan and Ron Schertz. Timeline for the committee will be that in early April, the committee will meet with each division after the work of the subcommittees is complete. At that time, Ruth Barrington, Lela Morgan and Ron Schertz will be asked to make a 30-40 minute presentation answering the specific questions. The Budget & Resource Committee will have the opportunity for a 30 minute question and answer period giving us the opportunity to gather and understand the information being presented. Then the full Committee will prepare one report to present to the President. It is agreed that the committees will work from a basic template and any changes made to the template will be forwarded to Jack to be made available to other subcommittees.
The questions that will be brought to each division are as follows:
1. What budget cuts has your division faced and how have you dealt with them?
Understand that with this question, Lela and Ron will also have questions and that is why Ruth has agreed to help out with other divisions and subcommittees as well as her own.
Answer would be in narrative form.
2. What are the pros and cons of your budget issues as they pertain to delivering the services for which your division is responsible?
Understand that each of the three division have specific objectives that they have to meet. This question will put the department heads in the position to do the research that they need by working with their particular deans and senior executives to obtain this financial information under the guidance of Ruth. These answers will also be in the narrative form.
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3. If you were to list the top five needs in your division, broken down in two categories –personnel and equipment, what would they be? (Request that they provide detailed information, including budgetary summaries.) Also break them down into Temporary (One-Time) items and Permanent (On-Going) items.
A template will be put together by Ruth Barrington in conjunction with looking at the Brockport information given to us by the President
A few other questions to direct to the Division heads might be:
How many positions do you have today?
What were they three years ago?
What do you see in the future?
If we boost enrollment, can you work with the staff you currently have?
How many vacancies are there in your department?
Why haven’t they been filled? Should they be filled?
The next meeting is scheduled for November 29th. From now until the next meeting, it is the hope that the subcommittees will get together with Lela, Ruth and Ron to discuss the proposed questions to start to get the ball rolling.
Ruth Barrington stated that one of her goals for the next few months is to put something together for each of the Committees that will be a starting point It was decided that Ruth will get the information packet out to the Committee Chairs prior to our next meeting. They in turn would then get in touch with Committee members to review the information. Some of the information that will be included in the packets will be a departmental breakout of the budget by personnel and FTE. Ruth hopes to get the packets completed by mid-November.
Jack ended the meeting by asking the subcommittee chairs to meet with their own Committees, and with either Ron or Lela, in conjunction with Ruth. Once Jack hears from them that they have made some progress he will schedule a full meeting of the Committee, hopefully before the first of the year.
Meeting was adjourned at 1:30 p.m.