BROOKLYN UNITED SOCCER CLUB INCORPORATED
ABN: 13 047 375 250
ANNUAL REPORT
for the year ended October 2013
Please note that the Annual General Meeting of the Brooklyn United Soccer Club will be held Wednesday November 27 2013 at the Anglers Rest Hotel at 7:30pm
Agenda of the meeting in accordance with the Constitution
1) Finalisation of voting entitlements
2) Reading of the Annual Report
3) Adoption of the Annual Report
4) Reading of the audited Balance Sheet
5) Adoption of the audited Balance Sheet
6) Declaration of all positions vacant
7) Election of President
8) Election of Vice President
9) Election of Secretary
10) Election of Treasurer
11) Election of Fundraising Coordinator
12) Election of Registrar / MPIO
13) Election of Equipment Officer
14) Notice of Resolutions where Motions have been presented andreceived by Secretary prior to A.G.M
15) Actions from previous regular meeting
16) Use of the field at the Brooklyn Public School
17) General Business
Meeting Opened at 20:10
Present: Michelle Raison, Ray James, David Mitchell, Nigel O’Donnell
Apologies: Lyn Shakeshaft, Karen Hughes, Rebeccah Triulzi
Guests:
MANAGEMENT COMMITTEE'S REPORT
Your committee members submit the financial report of the Brooklyn United Soccer Club Incorporated for the financial year ended 31st October 2013.
Committee Members
Name Appointed Resigned Position
Michelle Raison January 2013 President
Ray James January 2013 Vice President
David Mitchell January 2013 Secretary
Rebeccah Triulzi January 2013 Treasurer
Nigel O'Donnell January 2013 Registrar
Karen Hughes/Lyn Shakeshaft January 2013 Fundraising Co-ordinators
Ray James January2013 Equipment Officer
Meetings of Committee Members
The number of meetings held during the year ending 31st October 2013 was 8. There were noextraordinary meetings.
Life Members
Shirley Singleton, Ian Johnson, Lyn Johnson, Arthur Maitland
Auditor's details – Appointed in 2012 & 2013
Maree Garrett & Associates
Suites 20-21 The Madison
25-29 Hunter Street Hornsby NSW 2077
STATEMENT BY MEMBERS OF THE MANAGEMENT COMMITTEE
In the opinion of the committee the financial report as set out:
1) Presents a true and fair view of the financial position of Brooklyn United Soccer Club Incorporated as at 31st October, 2013.
2) At the date of this statement, there are reasonable grounds to believe that Brooklyn United Soccer Club Incorporated will be able to pay its debts as and when they fall due.
This statement is made in accordance with a resolution of the Committee and is signed for and on behalf of the Committee by:
…......
President: Michelle Raison Treasurer: Rebeccah Triulzi
Dated this 27th day of November2013
PRESIDENTS REPORT 2013
Compiled by Michelle Raison
To be provided
VICE PRESIDENT AND EQUIPMENT OFFICERS REPORT
Compiled by Ray James
Firstly, Thank you to David, Rebeccah, Michelle, Kaz, Lyn &Noddy for your contribution in the 2013 BUSC committee especially David with all the challenges created with the new registration system and thankyou to the Maitland family where Arthur, Mark and Jarrod helped out immensely with coaching and refereeing throughout the year also a big thankyou to Paul Sheppard who ran a six week intense goalkeeping course for the juniors.
Thank you also to The Coaches, managers & parents who transport their children to & from the games each week
2013 saw a slight increase from approx. 127 up to 136 in registrations from the previous year which was positive result for the club.
Junior soccer is still the preferred winter sport in the area although we continue to find that the juniors will swap to other sport codes throughout their years of living in the area which causes fluctuations with year to year registration numbers especially because we are such a small club. The senior’s registration situation is a challenging area for the club as with the NSFA moving to squad format only this applies pressure on BUSC as it’s difficult for the club to find the required amount of players to field two teams resulting in amalgamating with other clubs. This is not an ideal situation for Brooklyn as firstly there has to be a team available to amalgamate with also there is only one home game in four. The Women’s new five a side competition is positive for BUSC with smaller numbers being required to fill a team also this being played on a Saturday also suits our members. The club needs to try and keep promoting & increasing its numbers in the senior age groups.
The referee’s course at the beginning of the season was very well attended by Brooklyn ticking all the required boxes set out by the NSFA, a big thankyou to all that attended.
Feedback from club members was that the family discount scheme was well received in helping out the families with multiple registrations however I think this should be refined further in 2014 if this is to be continued by the new committee as the ongoing collection of registration fees after the start of the season is still a challenge. One option moving forward could be to implement a “pay in full by a certain date” to be entitled to the discount structure amount may save countless hours in chasing fees for the treasurer and committee.
The start of year BBQ preseason again was a success thankyou to Kaz& Lyn and feedback was very positive from all that attended although my suggestion for 2014 is that this pre-season event needs to start & finish possibly 2 weeks earlier than this year as we saw a huge amount of last minute registrations in the week before the competition started which created a lot of work for the committee in organizing teams after the team nominations had already been sorted and entered.
Fundraising throughout the year is always tough and with the limited amount of games at Brooklyn oval the canteen continues to struggle. I feel that this area of fundraising needs to be addressed for 2014 as the amount of helpers is extremely limited and unfair on the one’s that do make themselves available. Over the years rosters and other forms of ideas have been tried to provide helpers however simply people haven’t got the time to do it. Further to this and viewing the income created by the canteen from week to week compared to the cost of goods purchased for the canteen my conclusion is that this area of fundraising is not viable at the present time. The canteen makes little or no profit for the club.
Income for the club this year was generated by one off organized events e.g. Soccer dinner dance, all stars day (to be streamlined)) I feel this is where the best opportunity is for the club moving forward to raise money and is where the club needs to focus on. This way we do not have to carry expensive perishable goods, also it’s easier for the club to keep track of income and expenses created by “special one off events” and certainly more profitable with less wastage, shrinkage and less ongoing work for the fundraising committee and treasurer. Further to this all monies owed to the club must be given to the treasurer and banked ASAP to keep everything totally transparent for our members. I also would like to see a pre-determined donation to the club from any team that may hold a separate fundraising event that uses BUSC property or equipment. These donations will contribute to reducing the fees and assist toward new equipment for all BUSC members.
This year also had sponsors purchasing club jerseys for teams which were a major help in reducing club expenditure. This would be a great area to continue & grow sponsorship for the club.
Presentation day feedback was very positive with the attendance of Patrick Zwaanswijk from the Central Coast Mariners (Thankyou to Rebeccah for organizing this and Michelle for running the day’s activities) Patrick presented all the trophies to the juniors and mixed with all of the juniors in several games and they thoroughly enjoyed his interaction.
In regard to equipment this year we were able to reduce the spending on balls and jerseys due to the purchases from the previous year and better pricing and sponsor involvement. Next year the club will need to purchase new training balls for all teams and new match balls. I was disappointed with the quality of the match balls (select) I purchased this year so as a suggestion for next year we may need to look at a Mitre, Adidas or Nike match balls. The extra cost will need to be allowed for in the registration equation costing for next year.
The return of jerseys once again is a bit everywhere where some members just placed their jerseys in the club house at the end of the season and didn’t follow the procedure going through the manager also the “helping yourself” and lending of BUSC property should be reduced where possible due to the additional wear & tear on items. This is a sensitive area as we are a small club although I think this can be reviewed on a case by case scenario by the whole committee by implementing a new borrow procedure however we must respect the clubs property at all times as equipment is very expensive to replace and at the same time we are trying to keep the fee’s as low as possible.
On one disappointing note our electric pump had gone missing throughout the year and will be very expensive to replace but overall the year was a successful one.
Stock on hand:
· Brooklyn Shorts 22 units
· Brooklyn Socks 16 pair
· Brooklyn Jackets 38 units
· Managers jackets 1
SECRETARY’S REPORT
Compiled David Mitchell
This Annual report has been compiled within our constitutional obligations for the benefit of all financial members. Firstly, thank you to all the Coaches, Managers, volunteers, players and parents who have contributed to the success of the Club this Season and our Life Members for their ongoing support.
This year we again had minimal outstanding registration fees at the start of a season, with a payment plan implemented for those players unable to pay prior to the start of the season to enable them to play.
Gratitude is extended to all committee members for their contribution this year. It has been a hectic year and the efforts of all have ensured another great year for the club.
There can be challenges within the demographics of a small club, especially with junior registrationsand team allocations. Congratulations to all Junior and Senior teams for their results and achievements this year.The Committee hope that all players have enjoyed the season and the spirit of being involved ina team sport.
FUNDRAISING REPORT
Compiled by Lyn Shakeshaft and Karen Hughes
Brooklyn United Soccer Club’s 2013 fundraising efforts have overall been successful starting off the year with pre-season Training sessions for our junior teams which proved to be quite popular with both the kids and parents. Last year we fine-tuned it down to three sessions as we did again this year and this seemed to work very well. Thank you to all parents and senior players who participated in the organisation of each session. We are looking for parents to continue to organise it for 2014.
This year’s dinner dance was held at Mooney Mooney Workers club again and was enjoyed by all with all tickets (approx. 80) sold bar a few due to other functions on the Brooklyn social calendar. This year with only fielding two senior men’s teams and one women’s 5 a side team we don’t have that many seniors now to draw from. The majority of the All Age members were at the “other” Brooklyn function. But with great prizes for the raffle once again, $$$$$$ was raised. Thank you Ray, Rebecca and Lyn for all your efforts in collecting prizes and all others who helped with selling raffle tickets on the night.
The Junior Presentation Day was coupled with the All Stars Day and Senior Presentation Day including the presentation of trophies which has proven to be a successful combination. A canteen and “Spit” lunch was run on the day with a breakfast BBQ in the morning that worked well. A big thank you to John Bently and Phil Wallis for organising the meat and cooking the spit, Sandra Dimmick who once again helped with the service of the spit lunch and thank you to the various parents that helped on the breakfast BBQ and canteen over the day, without your help it makes for a long and tiring day.
With the lack of home games, particularly with the juniors, the canteen didn’t operate as much as we’d hoped for but efforts were made for the senior men’s games to run at least the BBQ and a limited canteen on as many game days as possible. Thanks to Kaz for this.
Raffles operated all through the year for each team taking it’s turn on an appointed Friday night, the only problem that arose with this was that some teams had to be chased up on the Saturday or Sunday to come and do it, especially the senior teams and as always it was the managers or coaches left with the duty for the junior teams. We need to somehow have more involvement from parents of juniors to be involved in this. Maybe they could use it as a “bonding/get to know you” type of meet on a Friday night. Over all, fundraising efforts were successful for 2013.
REGISTRAR’S REPORT
Compiled by Nigel O’Donnell
To be provided
TREASURER’S REPORT
Compiled by Rebeccah Triulzi
A complete financial report regarding club finances from 1st November 2012 to 31st October 2013 has been prepared in accordance with the constitutions requirements.