UPAC Agenda 9-29-15

Brittany calls the meeting to order at 5:00pm

Guest Speakers

  • No Guest speakers

Name that Tune

  • If you guess the song and artist right you get one member point
  • Faithfully – Journey
  • Guessed by: Matt Liston

Quote of the Week

  • “Giving up on your goal because of one setback is like slashing your other three tires because you got a flat”
  • Keep that in mind for the week when you are having a down moment in the week

Special Events On-Campus:

  • Thank you for coming to Andrew Sleighter
  • Had 43 UPACers show up on top of 180 people that came to the show
  • Somsen Events: What other jobs can we have?
  • We have been lucky enough to have so many volunteers from UPAC show up so we are looking for any suggestions on some more jobs we could have there.
  • Bathroom escort – could have people in corners of somsen to direct them to the bathroom
  • Send people to the smaug to get people to come
  • Like this idea if they are out of their shell
  • Probably uncomfortable for people to go up to people and tell them to come to the event not as outspoken
  • Don’t have to be up in their face can just tell people who are with friends or on facebook or getting something to eat. You don’t have to be a bother.
  • Have it on sign up sheet as a separate job so those who want to do it can sign up for it
  • Helping Halley with PR – snapchat, instagram, and have them download the UPAC app
  • Staying in the auditorium and mingle
  • People don’t really stay and do that
  • More people talking and recruiting for UPAC
  • At the board retreat we talked about doing surveys
  • Having people going around and asking about potential events and gathering them
  • Could ask social media questions
  • Could use those as a drawing or raffle
  • Putting someone on the stairs of the balcony instead of upstairs to stop people before they go all the way up
  • Could have a UPAC table to promote and have the suggestion box and recruit members

Special Events Off Campus:

  • 1 Brewer ticket left
  • If anyone knows anyone that wants to go then tell them quickly
  • Joe thought it was the cubs game not the brewers game
  • $5 Bowling
  • October 24th
  • Discussion
  • Suggestion to start but at 10:45pm to make sure the people aren’t waiting for the doors to open at 11pm
  • We have them start at 10:30 because we have usually 2 shuttles filled when we first start.
  • It is a little awkward to have them wait for a long time in the bowling alley
  • It usually isn’t too awkward in the alley
  • They would show up later for the bus if the bus comes later
  • Could we have a sign in krysko about the bus?
  • Yes
  • Can we get two shuttles for the first trip? Or can they stand in a dorm entrance instead?
  • They can stand in kryzsko and the two shuttles would only be worth it for the first and very last ride
  • We will try 10:45pm for this bowling night
  • Motion
  • Maggie makes a motion to host $5 Bowling at Westgate Bowl on Saturday, October 24th. Doors open at 11pm, bowling is from 11pm-1am. Tickets go on saleThursday, October 22nd at 9am in the UPAC office. Shuttle provided from Minne parking lot starting at 10:45pm.
  • Seconded by: Kate Edstrom
  • No Discussion
  • 1 abstaining
  • Motion Passes
  • Wild Game Bus Captain
  • Game is on Tuesday October 27th
  • Game at 7:00pm and bus leaves from Minne at 3pm
  • Maggie will send out an email with who gets chosen as the bus captain.

Concerts:

  • Thank you for coming to Light it Up
  • Any feedback about the event?
  • We should never scratch the discs during the songs
  • How was the venue?
  • Better then the gym, would have been too big
  • At the doors overheard that it was very cool got a lot of positive feedback
  • If we do it again we should make sure they only take one glow item. Music was too loud to try and tell them
  • Have people standing in front of the table instead of behind
  • Could have the items behind the table and give them to people
  • Have the glow table at the door
  • Could use a conference or dining hall room to hear better
  • Keep it in the same room and have a sign
  • Interesting to see what it would be like with having it not being on homecoming week if we were to do it again

PR Print:

  • Thanks to everyone who put up posters today
  • Updated Whiteboards
  • Looking for new whiteboard stuff in the cities this weekend

PR Tech:

  • Wild and Movie Events are done
  • Continue to invite your friends
  • PLEASE add Halley so she can invite you to the events even if you don’t want to add the rest of the board

Accounts:

  • Total: $57,524.55
  • Special Events on: $7,873.76
  • Special Events off: $5,032.50
  • Concerts: $9,329.79
  • Public Relations: $1,829.15
  • Assistant Director: $932.51
  • Sue’s Drawing for Purple Pass Sales
  • Giving away 2 or 4 tickets away at Grocery Bingo for Valleyscare
  • 2 tickets to one person or 4 tickets to two different people
  • How is she doing it at grocery bingo if she normally does it for people who pay with purple pass?
  • Just doing a regular raffle
  • We will do it on the app
  • We had 55 tickets that are ordered for Valleyscare
  • Don’t want to take a lot away from the students that will buy them
  • Benefit of doing two is doing one earlier and one later to try and reach everyone
  • Valleyscare is popular so we should probably only do one
  • Can give Sue some other opportunities if she would like to later
  • Final consensus stick with two tickets to one person

Assistant Director:

  • Reminder about Good Neighbors
  • Put together and sent out a doodle calendar to everyone that signed up last week
  • We will try and get everyone’s days that they are available to do the chalking. After we figure out a day I will send another one for times.
  • I will send the link with the meeting minutes so that those of you that haven’t signed up can do so if you would like to
  • Got a suggestion for decorating the office for the holidays
  • We will work on it and try and incorporate it as best as we can
  • Wall of Fame
  • Tristan Larkin for being an ultimate UPACer this week and always being there for hands on help when we needed it
  • Reward card drawing
  • I will be drawing a winner this week and will get ahold of the winner to win two $5 night tickets to either bowling or movie and will email them the 12th so they can know what movies will be out for movie night that Friday
  • Bonding on October 18th
  • We are going to be going to an apple orchard
  • Would go from 1:30-4pm
  • Eker’s Apple Farm
  • 10 miles away
  • Open 10am-6pm
  • There is a BBQ the 18th here
  • Fergusons
  • 15 miles away
  • $5 per person
  • Open 10am-6pm
  • According to the website could potentially have hayrides and petting zoo
  • Opinions/knowledge?
  • Joe will talk to the owner of Fergusons for a possible discount but Fergusons is our choice.

Director:

  • Last week suggestions:
  • Shorter meetings
  • Working on it but sometimes there is a lot of information needed to get to the members
  • No Thursday night events because of Mugshots
  • We know some people can’t always make events on Thursday but sometimes Thursday night events are the best for campus because it is has less night classes. Keep that in mind if you cant make it, you can miss a few and still be at attendance
  • Thank you all for all your hard work last week.
  • Homecoming week was busy but it was great to see all the hard work we put in.
  • Events turned out really well
  • Coloring Contest this week
  • Start tomorrow (Wednesday 9/30)
  • So we will have 3 pictures in the minutes that you can print out and color we will have another group for pictures you decide to pick out yourself as well if you don’t like the pictures we
  • There will be a sheet in Brittany’s boxwith numbers on it write your name next to a number and then also put that number on the sheet you are coloring so we know who’s it is
  • When you are done you can give it to a board member to hang
  • Finishing this one on October 12thso we can vote on a winner
  • Clothing Order
  • Due on October 9th
  • Prices on your sheet
  • ¼ zip black
  • Has pockets
  • Will say event staff on the back
  • Full zip purple
  • Logo in corner
  • Fleece charcoal
  • With embroidered logo and first or last name
  • Is like a Columbia fleece or north face full zip
  • Baseball t-shirt white with black sleeves
  • Varsity crew black
  • Logo on side
  • Winona State UPAC on back
  • Long sleeve purple
  • Logo on front event staff on back
  • Sweatpants black
  • Not cuffed on bottom
  • UPAC written down the sides of left leg
  • Don’t know if they have pockets or not
  • Wind breaker black
  • Logo on the side
  • Winter hat purple with logo on the front
  • Is a one size fits all
  • Can buy an old blue or red old shirt or an extra green shirt for this year because we wear them often
  • Money and sheet can go in clothing order envelope in Brittany’s box
  • For the bigger sizes is it more money?
  • Yes will figure out prices with qualitees
  • Will send PowerPointof items out with minutes
  • Appropriate Office & Event Conversations
  • We ask not to talk about drinking and such events in the office
  • Know it was hard with homecoming week last week
  • We heard a lot of it last week
  • We need to make sure we are being responsible

Tracy

  • Thank you for all hard work last week with Andrew Sleighter, and Light It Up, and participating in the club fair, pep fest, and the parade
  • Really thankful for jumping in and helping homecoming committee
  • Light it up was a great experiment and we haven’t done it before
  • Appreciates UPAC’s willingness to do it
  • Likes the posters that ended up on the trolley on Saturday
  • It looked like everyone was having a good time
  • Heard of no behavior problems from it
  • Really appreciate everything that we do
  • Homecoming Committee doesn’t have enough money and staff to do everything we put on so they are extremely grateful for our help
  • Unusual having family weekend and homecoming back to back
  • Knows how exhausted everyone was
  • It was a huge thing for the university
  • Was a huge drain for everyone
  • Know that is not normal
  • Don’t quit UPAC because of it
  • Will work it out for next year

Joe

  • Also thank you for family weekend as well
  • Guilty of not so perfect behavior in UPAC office and will work on it as well

Meeting Adjourned at 5:39pm