BRITISH JUDO ASSOCIATION. MIDLAND AREA ANNUAL GENERAL MEETING ON
SUNDAY 9TH MAY 2010 AT EXPRESS HOTEL, WALSALL
COMMITTEE PRESENT: Marina Dain Chair
Phil Jones Vice Chair
Pat Hill Secretary
Frank Webb Treasurer
Lyndsey Hirons Val Fereday
Eddie Awford Malcolm Collins
Carol Leverton Bill Coffey
Dave Elmore Paul Clay
CLUBS REPRESENTED:
Philip Hudson Bishop Challenor Judo Club
Linda Hudson Bishop Challenor Judo Clubn
Patricia Ellrington Bushido Judokwai
George Allan Cherry Willingham Judo Club
Sara Hayes Coventry Judo Club
Laurence Kenyon Kettering Judo Club
Brodwick Coffey Lordswood Judo Club
June Hirst Retford Judo Club
Ra Topple Rycroft Judo Club
Carol Leverton Samurai Judo Club
Dave Elmore University of Wolverhampton Judo Club
Thomas Cotton University of Wolverhampton Judo Club
Liz Sparham Wellingborough Judo Club
Edward Sparham Wellingborough Judo Club
Philip Jones Worcester Judo Club
Peter Crumpton Independent
APOLOGIES: Roger Houston Les Davis – Longbridge Judo Club
Mac Abbotts Ken Webber
Stefan Newbury
Meeting commenced: 10.00am
MD welcomed everyone to 2010 AGM.
Members present were asked if meeting could go ahead even though there was not a quorum.
Vote took place – all in favour. 12 clubs represented.
1. / MINUTES OF 2009 AGMProposed: P. Jones - Worcester
Seconded: C. Leverton - Samurai
2. / MATTERS ARISING
· No issues arising from last year’s minutes.
3. / CHAIRMAN’S REPORT
· MD went through her report.
· Special thanks to volunteers who have assisted to maintain high standards.
· Ray Topple commented about a technical officer for Midland area. He is concerned that this person cannot get promoted – Steve Gawthorpe. He has been told he can’t be promoted because he is staff. IT was asked if Midland area could question this.
· EA replied that everyone comes under same ruling. Can’t make representation to commission. Director of promotions that anyone on a high grade will be reviewed and notified.
· MC stated that he has to be at grade for 12 years before he can move up.
· EA will refer to current information from Dave Orton-Jones and take the matter forward and reply to Ray Topple.
· Linda Hudson stated she has information that needs to be passed on to RH from Les Davis.
· EA stated that his promotion has been looked at and does not meet criteria for promotion.
· It was suggested that clubs put forward a proposal at next National AGM.
· MD pointed out that the area will support volunteers of the Midland area.
· Discussion took place regarding coaching qualifications.
· DE pointed out that a lot of problems are caused due to legislation. Cost of putting on an event is very high. Need to think of ideas to improve things.
· EA stated that the calendar for Judo is hard to meet. Every weekend there is something on.
· MD stated that the area will be using the paid staff more. Area will be putting a proposal to national that staff visit new clubs.
· George Allen - Cherry Willingham did an instructors class last year, unable to ask questions due to numbers at class. Asked if a level 2 coach could mentor a new coach.
· EA asked for details to be given to him.
· Lawrence - Kettering stated that if costs are reduced then quality is reduced.
· Sarah Hayes – Coventry stated that Joanne Walker has been a great help in getting people qualified. Coaches will be mentored within the club.
· DE stated that need to share information regarding funding etc. so that everyone is aware.
· MD stated that if people hear of funding streams they need to be shared.
4. / TREASURER’S REPORT
· FW went through accounts for last year.
· Thanked everyone for support with running events.
· DE thanked FW for work done recently.
· Peter Crumpton stated that in July have national referee seminar in past years area has given contribution. Cost will be less as R Davidson has secured funding.
· Ray Topple – Rycroft asked how reduced costs in stationary.
· FW replied that the area has lease a new photocopy which has reduced costs.
· MD stated that area is using emails and web site more and that PH chases any money owed to area.
· Phil Hudson stated that he has had problems accessing web site.
· LH replied that there has been a problem with server, there is a temporary web site on at the moment and will be sorted out in the next few weeks.
· DE stated that there are some people who do not have access to computer. Suggested that a letter is sent to clubs asking for email addresses and those who need paper format information.
· Proposed: Phil Hudson
· Seconded: Ray Topple
5. / COACHING REPORT
· Sarah Hayes stated not a lot of data in report which would be very useful.
· EA replied he could get data from National. Will try to get information.
6. / DIRECTOR OF EXAMINERS REPORT
· RH to be congratulated with maintaining levels.
· EA stated that RH has run workshops which were successful.
· Phil Hudson pointed that if have a player who could jump a grade a coach has to write to Dave Orton-Jones. Fast track system does not seem to work as coaches will not write.
· Sarah Hayes stated that she emailed Dave Orton-Jones and had a reply within 15 minutes.
· Ray Topple stated that it has a impact on dan grades.
· MD stated that from the last dan grading identified different ways of putting players into categories.
· Lawrence stated that he thought players had to enter some fights before obtaining a dan grade.
· Discussion took place regarding grading of players and funding available.
7. / SQUAD DEVELOPMENT REPORT
· DE went through his report.
· Linda Hudson stated that the feedback from the players was excellent and the standard has improved.
· CL stated that she attended the Belgium camp and the players were excellent and behaviour was fantastic. Wonderful programme.
· Tom Cotton stated that he has attended the Wednesday sessions and the success is due to the enthusiasm of coaches.
· DE stated that the 1st hour is dedicated to the core programme which is about technical content from head coach from British Team. The mat opens up then for the Midland area. Each block is 8 weeks of programmes. Once a month session are now tied in with weekly sessions. Have to submit a regular timetable.
· Phil Hudson stated that various clubs that take their players abroad and could take players from these sessions.
· CL stated that Keith Merrick has twice delivered a session on refereeing rules so that players are kept up to date.
· Ray Topple stated that his club also takes players abroad.
· MD stated that the ExCell programme has been a success and benefit to everyone.
· Phil Hudson stated that the ExCell programme is brilliant however need to look at a programme which is for lower grades.
· DE replied that county structure would assist with this. Would also need someone to run it.
· Linda Hudson stated that the biggest problem with the county system is the boarders.
· MD replied that a lot of work has been done on the counties and it is due to players not training in clubs in own county.
· DE suggested that maybe county coaches could open up Randori sessions.
11.37am Break.
11.52am meeting re-commenced
8. / REFEREE REPORT
Junior Referee
· CL pointed out that courses are run and for grade 1 the practical exam on same day. For grade 2 and 3 theory exam is done on day then they are sent to a competition.
· Thanks to Midland Area for funding given.
· Peter Crumpton pointed out that people are going out their way to support officials but are being let down by National. Encourage the Area to complain to National.
· CL stated that hopefully this will be better in future.
· Ray Topple commented that it is a little easier now for referees.
Senior Referee
· PC went through report.
· Refereeing seminar was poorly attended.
· Trying to introduce a scheme for lower graded referees.
· Congratulations given to Peter Crumpton for his input in the coach to coach course.
· Peter Crumpton stated that he is actively pushing for Keith Merrick ......
9. / CHAMPIONSHIP REPORT
· MD pointed out that everything is booked in advance but then area is sometimes let down at the last minute.
· MD gave thanks for all the hard work PH does for area.
10. / MARKETING REPORT
· Pat Elrington gave a verbal report.
· 2009 gradings were poor as far as the shop was concerned.
· All championships supported shop well.
· Best take up at last year’s Heart of England event.
· Invited to Bev Price championships at Samurai. This was a good event and saw people not usually seen.
· Ended year very well.
· Have a few new items coming in.
· Thanked everyone for support.
· Peter Crumpton suggested that announcements are made to attend shop during the Heart of England event.
· Phil Hudson thanked Pat Elrington for all hard work.
11. / ELECTION OF OFFICERS
· Re-election of Eddie Awford, Lyndsey Hirons and Roger Houston.
· Eddie Sparham was co-opted last year
· Carol Leverton co-opted this year.
· All members are happy to re-stand.
Proposed: P Hudson
Seconded: D Elmore
12. / APPOINTMENT OF AUDITORS
Nicklin LLP.
Proposed: Eddie Sparham
Seconded: Phil Hudson
EVENTS / COMPETITIONS
· MD pointed out that previously a fee was agreed with Judo Technologies however this fee has increased and have to pay £30.00 per mat per day which will increase costs for events and competitions.
· MD stated that national are looking at systems for competitions.
13. / DATE OF 2011 ANNUAL GENERAL MEETING
· 8th May 2011 at Express Hotel, Walsall
MD thanked everyone for attending the meeting. Attendance is appreciated.
FW thanked MD for all her hard work over the last 12 months.
Meeting Closed: 12.20pm
Page 1 of 5