Bright Water Elementary Board Meeting
Oct. 11, 2016, 5:00-8:00 pm
(concurrent with Bright Water Montessori)
Board Members / Committees / Term Began / Term Ends / In AttendanceMatt Kramer (Chair) / Personnel & Governance / 2016 / 2018
Taylor Rub (Secretary) / Instruction, School Culture and Equity / 2016 / 2018
Dave Steglich (Treasurer) / Finance / 2016 / 2017
Malinda Lindquist / Instruction, School Culture and Equity / 2015 / 2017
Rose Dorer / Instruction, School Culture and Equity / 2015 / 2017
Ann Luce / Communications, Development and Community Engagement / 2015 / 2017
JJ Haywood / Personnel & Governance / 2016 / 2018
Brooks Cavin / Instruction, School Culture and Equity / 2015 / 2017
Derek Davidson / Instruction, School Culture and Equity / 2015 / 2017
April Gulley / Finance / 2015 / 2017
Danielle Mkali / Instruction, School Culture and Equity / 2015 / 2017
Neeraj Mehta / Personnel & Governance / 2015 / 2017
Lynn Farmer / Communications, Development and Community Engagement / 2015 / 2017
Natasha Lemmie / Instruction, School Culture and Equity / 2015 / 2017
Sarah Gullickson / Communications, Development and Community Engagement / 2015 / 2017
Krista Lucas (guest and Secretary, Preschool board)
Ann Johnson
(Non-Voting Member)
Rebecca Parrell (guest, and Chair, Preschool board)
Conor Leonard (guest, and Treasurer, Preschool board)
Guests: Tanisha, provides executive coaching and support for equity at the school, Dan from Audubon
AGENDA
1. Call to order - Matt called the meeting to order at 5:12PM
a. Call roll
b. Establish quorum
2. Community Forum
a. None present
3. Board Business
a. Approval of the Agenda
MOTION: Neeraj moves to approve the agenda, Derek seconds, passes unaimously.
b. Approve minutes from 9-13
MOTION: Derek moves to approve the minutes from last month’s meeting, Lynn seconds, passes unanimously.
c. Enrollment policy update
MOTION: Ann moved to pass the enrollment policy, Taylor seconded.
Discussion: Does this impact our Kindergarten admissions policy? No.
Motion passed unanimously.
3. Committee updates
a. Governance and personnel
i. Committee plans
1.
ii. Employee policy update
MOTION: Derek moves to approve Ann’s removal of duplicative removal in employee policies, Brooks seconded, passed unanimously
iii. Benefits update
1. New benefits program is going well, staff is happy with this change
iv. Legal entity merger update
1. Ann met with Audubon, site visit was today, paperwork for merger is due in a couple of months, we hope to merge July 1, 2017.
v. Board Member training
1. We will do whole group board training this year or individuals will do webinars
b. Finance
i. Committee plans
1. See document in board packet
ii. Accept check registers
MOTION: Taylor moves to accept the check register, Rose seconds, passes unanimously.
iii. Charter school financial update (including Operations Manager role update)
1. Reviewed financial highlights included in board packet
2. Discussion of whether or not we should change ADM
3. Director of Operations: various people are fulfilling this role in Tiffany’s absence, discussion of how to fill these roles
MOTION: Dave moves to approve a revised budget at 168 ADM, that is consistent with the revised budget in the financials, with one exception, that we reincorporate the expenses for the DO position, Neeraj seconded, passed unanimously.
iv. Financial policies and procedures update
1. Reviewed policy 701 for approval at next month’s meeting
v. Approve new financial policies
MOTION: Danielle moved, Sarah seconded to approve 701.1, passed unanimously.
MOTION: Sarah moved, Danielle seconded to approve 702, passed unanimously.
MOTION: Taylor moved, Neeraj seconded to approve 703, passed unanimously.
Pause for preschool board business
Call to order, call roll, establish quorum - Rebecca
Approve June and July minutes - Rebecca
Approve new committee structure - Rebecca
Preschool Financial update and enrollment update - Conor and Rebecca
Approve Petty Cash Policy - Conor
c. Instruction, School Culture and Equity committee update
1. Next meeting is this Friday, 7:30AM, we will talk about alternating meeting times with a later time to include more community members and parents
2. Danielle has been working on the charter and will have finalized information for the board at the next meeting
d. Communications, Development and Community Engagement update
1. Ann L shared the committee’s charter, they have been meeting very regularly
2. Have been working very hard on the Pancake Breakfast
3. We had a wonderful visit from the McVay family today courtesy of a connection with Ann L
Pause for any needed preschool alignment
5. Facilities update
a. See update in board packet
b. Discussing the pros and cons of
6. Head of School Report - Ann J.
a. Ann went over the Head of School Dashboard
b. Discussion of behavior data and metrics that will be used this year that are different than last year
c. Discussion of academic data
d. Ann encouraged the board to ensure that staff are going to directly to her with their concerns and not bypassing her to discuss concerns with board members
Pause for any needed preschool alignment
7. Adjourn
MOTION: Derek moved, Danielle seconded to adjourn, passed unanimously.
Upcoming Meetings
Tuesday, November 15, 5-7pm (note 3rd Tuesday, not 2nd, due to election day)
NO December meeting
Tuesday, January 10, 2017, 5-8pm (long meeting)
Tuesday, February 21, 2017 5-7pm (note 3rd Tuesday, not 2nd due to Valentine’s day)
Tuesday, March 14, 2017 5-7pm
Tuesday, April 11, 2017 5-8pm (long meeting)
Tuesday, May 9, 2017 5-7pm
Tuesday, June 13, 2017 5-7pm