MINUTES
Box Elder County Commission
August 2, 2017
The Board of County Commissioners of Box Elder County, Utah met in an Administrative/Operation Session at the County Courthouse, 01 South Main Street in Brigham City, Utah at 4:45 p.m. on August 2, 2017. The following members were present:
Jeff Hadfield Chairman
Stan Summers Commissioner
Jeff Scott Commissioner
Marla Young County Clerk
The Following items were discussed:
1. Agenda Review/Supporting Documents
2. Commissioners’ Correspondence
3. Staff Reports-Agenda Related
4. Correspondence
The Administrative/Operational Session Adjourned at 4:55 p.m.
The Regular session was called to order by Chairman Hadfield at 5:00 p.m. with the following members present, constituting a quorum:
Jeff Hadfield Chairman
Stan Summers Commissioner
Jeff Scott Commissioner
Marla Young County Clerk
The Prayer was offered by Commissioner Summers.
The Pledge of Allegiance was led by Treasurer Shaun Thornley.
THE MINUTES OF THE REGULAR MEETING OF JULY 05, 2017 AND JULY 19, 2017 WERE APPROVED AS WRITTEN ON A MOTION BY COMMISSIONER SCOTT, SECONDED BY COMMISSIONER SUMMERS AND UNANIMOUSLY CARRIED.
ATTACHMENT NO. 1 – AGENDA
ADMINISTRATIVE REVIEW/REPORTS/FUTURE AGENDA ITEMS – COMMISSION
There were no items discussed.
FORMER AGENDA ITEMS FOLLOW UP – COMMISSION
There were no follow up items discussed.
FIRE ISSUES
Commissioner Summers reported there were seven fires over the weekend with a current fire in Grouse Creek.
PRESENTATIONS/PUBLIC CONCERNS
Membership for FIRM Resolution #17-08 – Commissioners
Chairman Hadfield explained FIRM is the Foundation for Integrated Resource Management. It is a group of western states that work together on issues that affect their communities.
MOTION: Commissioner Scott made a motion to authorize the membership with FIRM. The motion was seconded by Chairman Hadfield. The motion passed. Commissioner Summers abstained from voting as he is a member of the FIRM board.
ATTACHMENT NO. 2 – RESOLUTION #17-08
CONTRACTS/AGREEMENTS/ORDINANCES
Contract #17-29 with Verizon Wireless - Commissioners
Commissioner Scott stated there are a few concerns in the contract and the County Attorney’s office is working with Verizon to make changes.
MOTION: Commissioner Scott made a motion to table contract # 17-29 until the contract is approved by the County Attorney’s office. The motion was seconded by Commissioner Summers and unanimously carried.
Consolidated Dispatch Service – Contract #17-30 – Commissioners
Chairman Hadfield explained Contract #17-30 is a renewal of a cooperative agreement with municipalities sharing the costs of dispatch services.
MOTION: Commissioner Summers made a motion to approve Contract # 17-30 Consolidated Dispatch Service. The motion was seconded by Commissioner Scott and unanimously carried.
ATTACHMENT NO. 3 – CONTRACT #17-30 CONSOLIDATED DISPATCH SERVICE
URS Contract # 17-31 – Jenica Stander
Human Resource Director Jenica Stander explained Contract #17-31 allows URS (Utah Retirement Systems) to cover employees while on Workers Compensation to protect pension benefits.
MOTION: Commissioner Scott made a motion to approve Contract #17-31 with Utah Retirement Systems retroactively to January 1, 2017. The motion was seconded by Commissioner Summers and unanimously carried.
ATTACHMENT NO. 4 – CONTRACT #17-31 URS
AUDITOR'S OFFICE
Auditor Tom Kotter introduced Mike Ulrich and Kaela Cornwell from Ulrich and Association as the independent auditors for the county. They presented the 2016 Audit Report. They discussed the overall financial standing of the county. They reported there were no findings or disputes. They commended the county on not having any debt.
Commissioner Scott thanked Ulrich and Associates for their hard work and for being good to work with.
The Commissioners commended the individual departments for their hard work in keeping their budgets in line and making efforts to keep expenditures down.
WARRANT REGISTER
Department / Employee / Action / Effective DateAttorney’s Office / Jessica Tanner / Separation / 07/01/2017
Attorney’s Office / Alissa Weller / New Hire / 08/02/2017
Auditor’s Office / Janet Gustafson / Compensation Change / 07/22/2017
Fire Department / Amy Braegger / New Hire / 07/27/2017
Fire Department / Destry Roskelley / New Hire / 07/28/2017
Human Resources/Fire / Melissa Cowder / Separation / 07/21/2017
Human Resources/Fire / Mariana Hernandez / New Hire / 07/31/2017
Information Tech. / Aaron Hanks / Compensation Change / 08/23/2017
Road Department / Stephen Greening / Volunteer / 07/20/2017
Road Department / Zachary Oakden / Volunteer / 07/20/2017
Sheriff’s Office / Dale Bingham / Compensation Change / 07/16/2017
Sheriff’s Office / Kenneth Chugg / Separation / 07/26/2017
Sheriff’s Office / Jenny Rongstad / Transfer / 07/30/2017
Solid Waste / Kellen Cook / Compensation Change / 08/16/2017
PERSONNEL ACTIONS/VOLUNTEER ACTION FORMS/CELL PHONE ALLOWANCES
CLOSED SESSION
Strategy session to discuss the character, professional competence, or physical or mental health of an individual.
MOTION: At 5:27 p.m. a motion was made by Commissioner Scott to move into a closed session to discuss personnel items. The motion was seconded by Commissioner Summers and unanimously carried.
MOTION: At 5:45 p.m. a motion was made by Commissioner Summers to reconvene into regular commission meeting. Commissioner Scott seconded the motion. The motion carried unanimously and regular commission meeting was reconvened at 5:45 p.m.
ADJOURNMENT
A motion was made by Commissioner Scott to adjourn. Commissioner Summers seconded the motion, and the meeting adjourned at 5:46 p.m.
ADOPTED AND APPROVED in regular session this 16th day of August 2017.
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Jeff Hadfield, Chairman
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Stan Summers, Commissioner
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Jeff Scott, Commissioner
ATTEST:
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Marla R. Young, Clerk