OF THE
PERALTA COMMUNITY COLLEGE DISTRICT
MINUTES
June 23, 2009
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
Present: Trustees González Yuen,Hodge,Guillén,Riley,Handy,Gulassa,Withrow,and Student Trustees Thompson andMouton-Patterson.
The Regular Meeting of the Board of Trustees will begin at 4:45 P.M. in the Boardroom, District Administrative Center, 333 East Eighth Street, Oakland. The first item of business will be to announce the matters to be discussed in Closed Session. Immediately following that announcement, the Board will enter Closed Session. The Regular Meeting in Open Session will reconvene at 7:00 P.M.
REPORT OF CLOSED SESSION ACTIONS 7:05 P.M.
At tonight’s closed session, the Board voted to approve the following public employee contracts of:
1. Rick Olhrich, Interim Director, Alameda County Small Business Development Center Manager, District Office, $90,000/year, from July 1, 2009 to December 31, 2009, or until the position is permanently filled, with funding through a grant from the Federal government Small Business Administration and the State Community College Chancellor’s office, by the following called votes: AYES:7 NOES:0 ABSTAIN: 0 ABSENT:0
2. Alexis Montevirgen, Dean of Student Support Services, College of Alameda, $ 114,367/year, from July 1, 2009 to June 30, 2011, by the following called votes: AYES: 7 NOES: 0 ABSTAIN: 0 ABSENT:0
3. Toni Cook, EOPS Director, College of Alameda, $90,292/year, from July 1, 2009 to June 30, 2011, by the following called votes: AYES: 6 NOES: 1 (Hodge) ABSTAIN: 0 ABSENT:0
4. Dr. Stacy Thompson, Division Dean II (Humanities and Social Sciences), Merritt College, $119,000/year, from July 1, 2009 to June 30, 2011, by the following called votes:AYES:7 NOES:0 ABSTAIN: 0 ABSENT:0 5. Krista Johns, J.D., Vice President of Instruction, Berkeley City College, $140,000/year, from July 1, 2009 to June 30, 2011, by the following called votes: AYES:7 NOES: 0 ABSTAIN: 0 ABSENT:0
6. Mark Sennette, Director of Capital Projects, District Office, $120,000/year, for a 90 day extension, pending evaluation, with funding through Measure A, by the following called votes:AYES:6NOES: 1 (Handy)ABSTAIN:0 ABSENT:0
7. William Hanson, Division Dean, Laney College, $114,000/year, from July 1, 2009 to January 18, 2010, contingent upon him being eligible for retreat rights at this time, otherwise the position shall return to the Board for reconsideration, in a grant-funded position, by the following called votes: AYES: 7 NOES: 0 ABSTAIN: 0 ABSENT:0
8. Move approval of the Vice Chancellor of Human Resources job description, and direct that the position be posted: AYES: 7 NOES: 0 ABSTAIN: 0 ABSENT:0
APPROVAL OF THE AGENDA 7:07 P.M.
(Please state the agenda item number and identify the issue.)
Item 13 consulting contract with Bob Barr is with Raubolt Consulting Service, and not with PPL Consulting.
Item 15 contract is for the amount not to exceed $30,887, and not for $5,888.
AYES: / Trustee Hodge, Trustee Handy, Trustee Guillén, Trustee Gonzalez Yuen, Trustee Gulassa, Trustee Withrow, and Trustee Riley.
NOES: / None
ABSTAIN: / None
ABSENT: / None
1. / Consider Minutes of the Board Meeting of June 9, 2009 Copies of the minutes of the Board of Trustees’ Meetings are posted on Granicus. As a matter of policy (Board Policy 1.10), no action shall be taken on any item not identified as an "action item."
MINUTES 7:09 P.M.
MOTION: / Motion by Trustee Guillén, second by Trustee Riley to approve the minutes of June 9, 2009.AYES: / Trustee Hodge, Trustee Handy, Trustee Guillén, Trustee Gonzalez Yuen, Trustee Gulassa, Trustee Withrow, and Trustee Riley.
NOES: / None
ABSTAIN: / None
ABSENT: / None
Appointment and Swearing-in of Student Trustee - Agenda Item 22
MOTION: / Motion by Trustee Guillén, second by Trustee Gulassa to approve Agenda Item 22 - appointment of Student Trustee, Rita Mouton-PattersonAYES: / Trustee Gulassa, Trustee Gonzalez Yuen, Trustee Guillén, Trustee Hodge, Trustee Handy, Trustee Withrow, and Trustee Riley.
NOES: / None
ABSTAIN: / None
ABSENT: / None
22. / Consider Approval of Student Trustee Board Vacancy Recommendation Presenter: Student Trustee Thompson Consider approval of the student trustee Board vacancy recommendation for the 2009-2010 school year. Submitted applications were reviewed by a District committee. The final candidate recommendation will be presented at the Board meeting. The Chancellor recommends approval.
23. / Consider Authorizing the Chancellor to Negotiate and Execute a Project Labor Agreement (PLA) for Capital Projects Presenter: Vice Chancellor Ikharo The Board of Trustees authorizes the Chancellor to negotiate and execute a Project Labor Agreement (PLA) with the Alameda County Building and Construction Trades Council AFL-CIO and related unions. The Project Labor Agreement shall require that construction work covered by the PLA is to be contracted exclusively to Contractors who agree to be bound by the terms of the PLA. The PLA also ensures that all contractors performing work on the project(s) comply with all requirements under the California Labor Code applicable to the project(s), and includes prevailing wages, apprenticeship, and local hiring requirements. Upon approval of this item, the Board of Trustees finds that it is reasonably prudent and within the best of Peralta Community College District to engage in a Project Labor Agreement. All Board recommended contracts are subject to negotiation and execution by the Chancellor. The Chancellor recommends approval.
24. / Consider Approval of Short-Term Assignments - Hiring of Non-Academic Classified Short-Term Employees on an Emergency Basis Presenter: Interim Director of Human Resource Services & Employee Relations Ulrich Pursuant to AB500, attached is a report that contains the name, classification, and date of hire, assignment end date, hourly rate, classification, position title, location, background and experience department, and fund source of candidates recommended for short-term assignments in non-academic classified positions.Below are the names and classifications of these candidates.Each candidate’s assignment will not exceed the District’s established fiscal-year limit of 184 days. The Chancellor recommends approval. Last Name First Name Date of Hire End Date Position Title Site Basco Mary 7/01/09 6/30/10 Master Interpreter A Bland Lloyd 7/01/09 6/30/10 Instructional Assistant/Chemistry B Bolesh Peter 7/01/09 6/30/10 Interpreter, Fully Certified L Boucher Lucas 6/25/09 6/30/09 Instructional Assistant III/DSPS B Boucher Lucas 7/01/09 12/18/09 Instructional Assistant III/DSPS B Bull Marilyn 7/01/09 6/30/10 Clerical Assistant II M Byrd Lisa 7/01/09 10/15/09 Clerical Assistant II A Cain Cynthia 8/01/09 6/30/10 Financial Aid Placement Asst. L Carey Jean 7/01/09 9/30/09 Secretary L Chao Stephanie 7/01/09 6/30/10 Interpreter II L Chen Sandra 6/25/09 6/30/09 Instructional Assistant I/DSPS B Chen Sandra 7/01/09 12/18/09 Instructional Assistant I/DSPS B Cheng Man 7/01/09 6/30/10 Instructional Assistant/Music L Diouf Madiou 7/01/09 6/30/10 Instructional Assistant/Dance L Dulaney Rachel 7/01/09 6/30/10 Interpreter I L Eakes Raymond 6/25/09 6/30/09 Instructional Assistant III/DSPS B Eakes Raymond 7/1/09 12/18/09 Instructional Assistant III/DSPS B Farinha Kimberly 7/01/09 6/30/10 Interpreter, Fully Certified L Fauerskov Helle 7/01/09 6/30/10 Interpreter II L Fertado Robin 7/01/09 6/30/10 Interpreter, Fully Certified L Glaim Darleen 6/25/09 6/30/09 Interpreter II B Glaim Darleen 7/01/09 7/31/09 Interpreter II B Gray Nancy 7/01/09 6/30/10 Instructional Assistant/Biotech M Guenza Colleen 8/20/09 12/18/09 Interpreter III B Guo Wanpeng 7/01/09 6/30/10 Instructional Assistant/Music L Hackler Cathrael 7/01/09 6/30/10 Interpreter, Fully Certified L/A Helfand Lauren 7/01/09 6/30/10 Interpreter/Fully Certified A Helmer Kristine 7/01/09 6/30/10 Interpreter, Certified L Henderson Wesley 7/01/09 12/18/09 Instructional Assistant I/DSPS M Houlihan Sean 7/01/09 6/30/10 Instructional Assistant/Biology B Huynh Hue 7/01/09 10/15/09 Clerical Assistant II A Joshua James 7/01/09 12/18/09 Instructional Assistant I/DSPS M Laiche Nacira 7/01/09 6/30/10 Instructional Assistant/Chemistry B Lambert Mary 7/01/09 6/30/10 Interpreter, Partially Certified L/A Lewis Azul 7/01/09 6/30/10 Instructional Assistant/Chemistry B Li Lili 7/01/09 6/30/10 Instructional Assistant/Music L Liu He Cheng 7/01/09 6/30/10 Instructional Assistant/Music L Lu Xian 7/01/09 6/30/10 Instructional Assistant/Music L Navarro Carmen 8/18/09 12/18/09 Instructional Assistant IV/DSPS M Nguyen Thuydung 7/01/09 10/15/09 Clerical Assistant II A Ortiz Xochitl 7/01/09 6/30/10 Staff Assistant/Admin (Grants) M Page Carolyn 7/01/09 6/30/10 Staff Services Specialist/Employee Relations D Peng Lu 7/01/09 6/30/10 Instructional Assistant/Music L Pickett Sierra 7/01/09 7/31/09 Interpreter I B Pickett Sierra 6/22/09 6/30/09 Interpreter I B Rehman Uzma 7/01/09 12/18/09 Instructional Assistant I/DSPS B Riley Jesse 7/01/09 6/30/10 Instructional Asst/Dance L Rodriguez Gina 6/25/09 6/30/09 Interpreter for Hearing Impaired III B Rodriguez Gina 7/1/09 12/18/09 Interpreter for Hearing Impaired III B Rojas Dennis 7/01/09 6/30/09 Instructional Assistant III/DSPS L Saechao Katie 7/01/09 10/15/09 Clerical Assistant II A Sanchez Jose 7/01/09 6/30/10 Instructional Assistant/Biotech B Spencer-Vacca Laura 7/01/09 6/30/10 Interpreter/Partially Certified A Sundheim Mary 7/01/09 6/30/10 Interpreter III A Terry Jodi 7/01/09 6/30/10 Interpreter, Fully Certified L Thompson Karla 6/25/09 6/30/09 Instructional Assistant I/DSPS B Thompson Karla 7/1/09 12/18/09 Instructional Assistant I/DSPS B Tomas – Lardizabal Alejandra 8/10/09 6/30/10 Instructional Asst/Learning Resource Center M Tran Thien Than 7/01/09 6/30/10 Account Clerk I L Trieu Linda 8/20/09 12/18/09 Instructional Assistant I/DSPS B Tyson Benea 7/01/09 9/30/09 Clerical Assistant II L Van Buhler Belinda 7/01/09 6/30/10 Instructional Assistant III/DSPS A Vilhauer Daniel 7/01/09 8/01/09 Master Interpreter B Vorachit Peter 7/01/09 6/30/10 Instructional Assistant III/DSPS L Washington – Diouf Naomi 7/01/09 6/30/10 Instructional Assistant/Dance L Watson Kishana 7/01/09 6/30/10 Interpreter, Certified L Wong Evelyn 7/01/09 6/30/10 Interpreter II L Wright Wanda 7/01/09 6/30/10 Instructional Assistant II/DSPS A Zhang Xiao 7/01/09 6/30/10 Instructional Assistant/Music L
ASSOCIATED STUDENT GOVERNMENT REPRESENTATIVES REPORT 7:10 P.M.
At this time in the meeting, representatives of the associated student governments will be afforded an opportunity to address the Board. (Please provide your name and position, and line-up to speak.)
Student Stotler is BCC treasurer andsenator,working on figuring out their associated student budget. There have been different successful events, and they’ve cooperated with other colleges to have strong leadership. They want the budget in order, and have all of the student leaders work with the student trustees on events and successful transitions. They’re also working with the student ambassadors, who have worked so very hard for our students.
COMMUNICATIONS FROM MEMBERS OF THE PUBLIC 7:15 P.M. (Please line-up to speak when your name is called.) This portion of the agenda provides an opportunity for members of the public to address the Board on matters not included on this agenda. A maximum of 15 minutes (3 minutes per individual maximum) will be provided for speakers under this agenda item. Requests to speak which cannot be honored within the time limit will be scheduled for subsequent meetings in the order received. Under the Brown Act, Trustees and District staff are not allowed to discuss and/or take formal action at today’s meeting on items brought before them under this item. Trustees and District staff are only allowed to respond briefly. Persons submitting cards to address an item included on the agenda will be called upon at the time the agenda item is considered by the Board, and comments on tangential issues not directly related to the item may be ruled out of order. Cards must be received prior to the Board’s consideration of the item and are honored in the order the cards are received by the recording secretary. Written statements can be submitted to the Board Clerk for inclusion in the Board minutes.
None.
IDENTIFICATION OF ITEMS TO BE REMOVED FROM THE CONSENT CALENDAR FOR DEBATE 7:30 P.M.
(Please state the agenda item number and identify the issue.)
Items 7 and 18.
IDENTIFICATION OF ITEMS TO REMAIN ON THE CONSENT CALENDAR AND PULLED FOR DISCUSSION 7:35 P.M.
(Please state the agenda item number and identify the issue.)
Items 5, 9, 10, and 16. (Item 10 was later removed from this list.)
REPORTS AND PRESENTATIONS 7:40 P.M.
2. / Program of Distinction - Summer Music Program, Laney College A report will be given on the Summer Music Program at Laney College. Presenter: President Chong (10 minutes)4. / Update on Risk Management Presenter: Risk Manager Vallentine (15 minutes) Risk Manager Vallentine will give an update on the Risk Management Department. ACTION ITEMS
Background Materials
3. / Presentation on Bond Measure (A and E) Spending Plan that Includes the Budget, Cash Flow Projections and Budget Transfer Procedures Presenter: Vice Chancellor Ikharo (30 minutes) Vice Chancellor Ikharo will make a presentation on the Bond Measure (A and E) Spending Plan.Trustee Guillén reminded VC Ikharo about the health care center, and asked that it be included in his plan. Slide 17, Item 1, in the presentation addressed this concern with$2M funded for the Laney health clinic. Trustee Guillén askedthat an MOU bepursued. Trustee Guillén also shared that the purchase of new property is being considered by the Board, but that it hasn’t been finalized.
CHANCELLOR (2 minutes per speaker - 30 minutes)
Chancellor’s Report
Vice Chancellors' Reports Enrollment Update Presenter: Vice Chancellor Allen Financial Aid Report and Website Update Presenter: Vice Chancellor Allen General Services Update Presenter: Vice Chancellor Ikharo Budget Update Presenter: Vice Chancellor Smith
Enrollment Update Presenter: Vice Chancellor Allen Financial Aid Report and Website Update Presenter: Vice Chancellor Allen
Background Materials 1
Background Materials 2
Background Materials 3
We're up 6% for summer in head count, and up 7% in students taking more than one class, and up 21% in FTES. Comparison of Fall 08 to Fall 09 on the back, with a 55% increase. That discrepancy is due in part to some of the difficulties coming online with CCApply. The comparison to Fall 07 gives a more accurate view of where we are. The Financial Aid numbers are in the Board packet. We're looking at moving ahead with short and long-range plans with the web-based Safe system. Tomorrow we will issue checks for the summer session out of Safe for Laney and Alameda. Regent system checks will be issued on July 1st for Merritt and BCC.
General Services Update Presenter: Vice Chancellor IkharoBudget Update Presenter: Vice Chancellor Smith
Tentative budget was distributed. With the uncertain times and no budget from Sacramento. We're looking at $6.2M general budget, and $8.5, total $17 M cuts will be significant. The college Presidents are asked to work with their shared governance groups to cut 4% of their budgets. District office has proposed cutting 8.2% of their budget. Call for furlough for employees, one day/month, which would sunset. There would be some PERS and FICA reduction costs of $280,000. $500,000 for step and column increase. Estimate medical costs is $1.5M. Reserve $12.2 M, leaving $11M or 9.1%. Intense conversations with all of our unions, and they are working very hard to see how we can meet this crisis, especially with the PFT. Diana Lara and team met for several hours, and he also senses that SEIU is also trying to see how they can share the pain in this difficult budget. He wants to commend the college Presidents on trying to make these cuts as far away from the classroom as possible.