Board of Directors Meeting Minutes – Taekwondo Canada

November 1, 2016 2:30PM EST via Conference Call

  1. Call to order

Meeting was called to order at 2:35PM EST

  1. Roll Call

Master Wayne Mitchell

Mr. Darcy Rodd

Master Jae Park

Master In Kyung Kim

Master Raymond Mourad

Ms. Sandra de Montigny

Master Tony Kook

Ms. Michele McClymont

Master Darlene MacDonald

Regrets:Ms. Nathalie Birgentzlen

Quorum is met.

  1. Approval of Agenda

Master Darlene MacDonald would like to add the following to Other Business:

  1. World Juniors Coaching
  2. Use of Skype for Board Calls
  3. Brief discussion about a complaint from the President Cup

Motion: Master Tony KookSecond: Mr Darcy Rodd

Motion Carried

  1. Approval of Minutes

For next BOD need to have the minutes from September 6, September 23 (before and after AGM), and October 18.

Master Tony Kook stated that the date was wrong on the minutes from October 18; the date needs to be changed to October 18, 2016 at 2:30pm EST from September 23, 2016 4:30pm EST.

Motion: Master Tony KookSecond: Master Raymond Mourad

Motion Carried

  1. Priority List

Master Wayne Mitchell talked about the priority list that TC should be working on. Here are some of the tasks:

Strategic Planning – Ms. Nathalie Birgentzlen is busy with work now, but plans on working on this task next week.

Bylaw Changes –

Assign Committees- Master Wayne Mitchell and Mr Darcy Rodd compiled a list and started to contact to see if the candidates were still interested.

Have to fill the committees first, and then have the Governance Committee look at all the policies.

Charity Status – A member from the finance committee is working on this with Master Darlene MacDonald to get this completed.

Member and Participants – Have to revisit this topic

TKD Manual – Master Tony Kook is working on this. He has been busy with the World Juniors.

Communication Plan – Master Wayne Mitchell would like to work with someone on this. Master Tony Kook said he would work on it with Master Mitchell.

Master Mitchell, Master Park, and Ms McClymont will work on a monthly press release. They will work with Master MacDonald on what goes to the members and what goes to the board.

  1. International Competition Athlete Selection and Obligations: General Policy, Section 9

Master Darlene MacDonald said we need to review this policy as we move forward. Master MacDonald does not want the BOD involved with this policy. She wants this section removed from the bylaws so the board has no involvement with selection policies.

Master Wayne Mitchell stated that the members wanted the board to have involvement with this. Also stated that is was great that the coaches had a chance to review. It is always great to have more eyes reviewing the policies.

Master Darlene MacDonald stated that the HPD took consideration from the coaching community. Master MacDonald says that the decision has to be made by the HPD as that was what he was hired for.

Master Tony Kook stated that we should be thankful to have Master Raymond Mourad, Master Jae Park, and Master In Kyung Kim (High Level Coaches)to help and give advice.

The board continued the discussion.

  1. World Juniors

Master Tony Kook reported on the status of thistopic. Meetings are daily now and everything is on schedule now.

Bolivia is having issues with Visas. There were a few countries that couldn’t make it because of Visas. WTF sent out all the information to the countries about the visas 4-6 months prior to the event.

Now there are under 80 countries registered and just under 900 athletes.

  1. Other Business

World Junior Coaches

The board had a discussion about this.

Skype for Board calls

Master MacDonald looked into Skype as an alternative to using conference call lines and Google Hangout. Skype provides the same access as our conference call lines at a better price. Master MacDonald will move forward with this tomorrow.

Complaint at President Cup

There was some inappropriate behavior from one particular club from Canada.

The resolution for this will be to write to the responsible coach to apologize to PATU and the event organizers.

  1. Date of next meeting

The date of the next meeting will be December 6, 2016, 2:30pm EST.

  1. Adjournment

Meeting adjourned at 4:10pm EST

Motion: Master In Kyung KimSecond: Mr. Darcy Rodd

E-Votes that passed:

November 15, 2016 - Approved Marc-Andre Bergeron to fight for team Belgium at the World Cup Championships

November 30, 2016 – Approved Melissa Pagnotta to fight for team Azerbaijan at the World Cup Championships

Taekwondo Canada, 3 Concorde Gate, Suite 313A, Toronto, ON, M3C 3N7