Board of Directors Meeting Agenda and CED Report

CAI Bay Area & Central CA Chapter

Board of Directors Meeting Agenda and CED Report

January 2017, Page 1 of 3

BOARD OF DIRECTORS MEETING AGENDA

Thursday, February 23, 2016 10:00AM – 11:30AM

2400 Camino Ramon, Suite 158, Meeting Room K, San Ramon

Attending: Emily Ramirez, Edith Murphy, Janis Sandy, Leanne Anderson-DeMattei, Grant Shetron, Alex Noland, Morgan Hurlbutt, Nick Berg, Sara Brown, Ann Marquis Fisher and Kelvin Nanney

Absent: Lisa Esposito

Guest: Rachel Selwan

Call to Order/ Adjustments to Agenda10:00 a.m.

1)Approval of Minutes10:05 - 10:10

a)January 13, 2017 Meeting Minutes

b)It was moved, seconded and approve the minutes as amended.

2)Treasurers Report – Nick Berg(Chair)

a)December 2016 Financial Reports

b)January 2017 Financial Reports

3)Committee Reports10:20 – 11:00

a)Membership – Sara Brown (Chair & Board Liaison)

i)581 members

ii)New MembersDecember - 1 managers, 2 CAVL's

iii)New Members January - 3 business partners, 7 managers, 1 CAVL's

iv)Mandi and Grant to work on the committee with Sara and establish some new participation.

b)Education – Alex Noland (Co-Chair & Board Liaison)

i)San Francisco Education Forum, February 24, JW Marriott

(1)Sold out - have a wait list and accepting managers, CAVL's to fill sponsor tables

(2)10 sponsors, 98 attendees, two speakers

ii)Stockton Education Forum March 15, Stockton Golf & Country Club

(1)Emily has asked for more participation from the board at the Stockton Luncheon

(2)Morgan will be attending the March Luncheon, Edith and Grant will attend the April Luncheon and Alex will attend the May Luncheon.

(3)Looking at a July date for the 2018 Education Committee to meet and determine the topics for the upcoming year.

(4)Rachel and Kelvin will send out a message to the committee members and determine the dates that work best.

iii)East Bay Education Forum March 3, Pleasanton Marriott

iv)North bay Education Forum & Mini-Expo - March 24

(1)Event has launched

(2)Need additional attendees

v)CID Law Course, Friday, May 19, Pleasanton Marriott

vi)Peninsula Education Forum, July 14, Crowne Plaza Foster City

vii)2017 PMDP courses confirmed

(1)M-205 - Risk Management, July 27-28, 2017 confirmed

viii)CMCA Study Session, Friday, September 8, Pleasanton Marriott - Nick Berg Chair & Board Liaison

ix)Annual Education Conference - Friday, September 15, 2017 (Leanne Anderson-DeMattei - Chair & Board Liaison)

(1)Camouflage is the theme

x)Silicon Coast Education Forum & Mini-Expo, Santa Cruz, October 6, 2017

xi)CAI Legal Forum: CA Communities, Sheraton Universal, Universal City, CA October 19-20, 2017

c)Networking & Social Events

i)Ladies Tea, Thursday, March 30, Casa Real, Pleasanton - Betina Hunt & Terri Guest (Co-Chairs) - Morgan Hurlbutt Board Liaison

(1)We are in good shape

(2)Expect a sell-out at the event of 368

ii)Golf Tournament, Friday, June 16, Tilden Park Golf course - Mandi Newton Chair, Emily Ramirez Board Liaison

iii)Reverse Trade Show - Meet The Manager, July 21, Crow Canyon Country Club, Janis Sandy Board Liaison

(1)2/14 committee meeting via conference call

(2)Crow Canyon venue – Kelvin to ask for more space.

iv)Texas Hold'em Tournament, Thursday, August 31, Palm Event Center - Trish Black Chair - Edith Murphy Board Liaison

(1)The first meeting is Monday

(2)We can expand tables

v)Annual Awards, Friday, December 1, Venue selection in progress - Alex Noland Chair & Board Liaison

(1)Julia Morgan Ballroom

(2)The board would like Kelvin to move forward with the space if possible.

d)Communication –(Morgan Hurlbutt Chair & Board Liaison)

i)Working on the Spring edition

(1)Theme for next of the eight issues

(2)Spring issue is done, 5 articles confirmed – waiting for pictures from the Ladies Tea

(3)Summer issue is primarily done – 6 articles are confirmed.

ii)Social Media Committee- Terri Guest Chair

(1)Meeting monthly via conference all

e)Mentoring Committee (Grant Shetron - Chair & Board Liaison)

i)Verbal Report & Committee Charter

ii)Working with local members, helping them attain their PCAM

f)Legislative Support Committee (LSC) & California Legislative Action Committee (CLAC) –Amy Tinetti Chair, Alex Noland Co-Chair & Board Liaison

i)Legislative Days at the Capitol – April 23-24

ii)CLAC Volunteer of the year

(1)Amy Tinetti

(2)Janet Quinn Dennis

(3)It w

iii)Corks for CLAC – April 22 in Sacramento at Heritage Park HOA – 5-8pm

iv)Buck-A-Door is still being used to help the support CLAC and is being actively promoted in the chapter’s publications.

(1)B.A.D. Ass ribbon to be ordered by th

g)CAI Cares Committee– Mandi Newton Chair – Sara Brown is the Board Liaison

i)Opportunity for HOA’s of Managers to submit needs in the committee

ii)Cause related to Communities

4)Executive Director’s Report

a)Sustaining Sponsors at $242K, so far ($188K total last year) with 23 Platinum Level

b)California Legislative Days at the Capitol, April 23-24

c)CAI Annual Meeting - May 3-6, Caesars Palace, Las Vegas

5)Old Business

a)Bylaw Task Force, (Edith Murphy, Alex Noland and Emily Ramirez) - Revised Bylaws required to be adopted by the chapter by 7/15/17

i)New

b)Committee Charters and Committees

i)Strategic planning with the committee chairs

ii)Grant Shetron presented a chapter committee charter summary to the board

iii)Maximum term limits, Maximum number of members, meeting frequency, process of removal from the committee,

iv)Recommendation to incorporate a committee chair and board of director’s joint transition meeting to transition to the new year.

v)Next steps –If we could ask the committees to formulate the purpose and method and number of tasks needed to achieve the purpose of the committee. The maximum number of committee members based on the number of tasks needed and allotted time to achieve the purpose.

vi)Grant to meet with Alex to review the committee formulation policy

6)New Business

7)Adjournment

Next Board Meeting: Friday, March 23,10:00 a.m., 2400 Camino Ramon, Room M, Suite 158, San Ramon, CA.

A quorum is needed for each board meeting; therefore, please make every effort to free your schedule for this timeframe and inform the President if you are unable to attend. In an effort to keep the meeting on schedule please have reports prepared in advance. Board Liaison's, please send minutes to the Chapter office one (1) week before the board of directors meeting to include with the board packet.

CAI-Bay Area and Central California Chapter Mission Statement

“Building Bridges between Volunteer Leaders, Managers and the Businesses and Partners

that provide services to Community Associations.
EDUCATE.ADVOCATE.NETWORK.”