Board of Commissioners County Manager
Ira Dove
Mark S. Swanger, Chairman
J. W. “Kirk” Kirkpatrick, III, Vice Chairman County Attorney
L. Kevin Ensley Leon M. Killian, III
Bill L. Upton
Michael T. Sorrells
HAYWOOD COUNTY BOARD OF COMMISSIONERS
AGENDA FOR
November 21, 2016
The Board will meet in the HAYWOOD COUNTY COURTROOM
of the HISTORIC COURTHOUSE at 215 N. Main Street, Waynesville
beginning at 5:30 p.m.
Citizens must sign up for public comment prior to 5:20 p.m. and are limited
to three (3) minutes. Audience members may not address the Board at any time
during deliberations unless recognized by the Chairman.
I. Call to Order – Chairman Mark S. Swanger
II. Pledge of Allegiance
III. Public Comment Session
IV. Constituent Concerns
V. Administrative/Agency Reports
VI. Discussion/Adjustment to Agenda
VII. Consent Agenda
1. Request approval of November 7, 2016 regular meeting minutes
2. Request approval of October 2016 – Refunds, Releases, Amendments and
Discoveries – Judy Hickman, Tax Assessor – ATTACHMENT 1
3. Request approval of October 2016 Tax Collections Update – Mike Matthews,
Tax Collector – ATTACHMENT 2
4. Budget Amendments – Julie Davis, Finance Director –
a. General Fund – Facilities & Maintenance $10,211- proceeds from sales of vehicles to be used to cover a refurbished ambulance chassis for use in the Facilities & Maintenance Department – ATTACHMENT 3
b. General Fund – Governing Body - $26,986 – property & liability insurance for flood property owned by the County and flood insurance purchased for the Law Enforcement Center due to new flood map information to be paid from contingency – ATTACHMENT 4
c. General Fund – HHSA – Public Health - $4,350 – a reallocation of funds between Public Health and Environmental Health for the purchase of Environmental Health inspection management software – ATTACHMENT 5
d. General Fund – Sheriff’s Office - $10,351 – federal grant funding to cover the purchase of tactical vests for the Sheriff’s Office – ATTACHMENT 6
VIII. Old Business
IX. New Business
1. Update on Affordable Housing Task Force – Dona Stewart, Administrator/Program
Evaluator
2. Request approval of Resolution Giving Preliminary Approval To Issuance Of Revenue Bonds
To Finance The Acquisition, Rehabilitation, Construction and Equipping Of Affordable
Housing Developments in Waynesville including the Historic Haywood County Hospital,
subject to public hearing and further Board approval before the issuance of bonds –
David Francis, Tax/Solid Waste Administrator – ATTACHMENT 7
3. Request approval of resolution to declare surplus and trade in one Polaris Ranger 800 XP
4 x 4 vehicle for credit toward the purchase of two 2016 Sportsman 570 EFI 4 x 4 vehicles
from Polaris of Waynesville being the informal low bid – balance of $8,907.86 to be paid
from Sheriff’s Office budgeted funds - Captain Jason Smiley, Sheriff’s Office –
ATTACHMENT 8
4. Request approval of reclassification of ¾ position of a recently vacated Administrative
Assistant II positon in Tax Collections to a full time Tax Collections Clerk I position for an
entry level salary of $24,409.43 – Kathi McClure, Human Resources Director –
ATTACHMENT 9
5. Request approval of updated Haywood County Fairgrounds bylaws – Commissioner
Kevin Ensley – ATTACHMENT 10
6. Request approval of Change Order #2 for Haywood County Emergency Medical Services/
Emergency Management Base for additional spray foam insulation in the amount of $19,500
to be paid for from the project contingency – Dale Burris, Facilities & Maintenance Director –
ATTACHMENT 11
7. Request approval of budget amendment - $19,500 – from project contingency – to cover change
order #2 – increasing depth of foam in EMS bays per attached request – Julie Davis, Finance
Director – ATTACHMENT 12
8. Request approval of Temporary Construction Easement & Permanent Stormwater Easement
for Ingles Market Store #58 located adjacent to the Haywood County Law Enforcement Center
at 1620 Brown Avenue, Waynesville at no cost to the County – Dale Burris, Facilities &
Maintenance Director – ATTACHMENT 13
9. Request approval for funding to furnish and install a new covered aluminum awning by
Simpson Aluminum on the existing metal storage facility at the Haywood County Agriculture
Facility in the amount of $6,000 to by paid for from General Fund contingency – Dale Burris,
Facilities & Maintenance Director – ATTACHMENT 14
10. Request approval of budget amendment - $6,000 – from General Fund contingency - to cover
the cost of the new aluminum awning, including installation – Julie Davis, Finance Director –
ATTACHMENT 15
11. Request approval of Resolution designating the County Manager pursuant to NCGS Section
18B-904(f) to make recommendations or register objections to the ABC Commission
concerning suitability of a person or location for an ABC permit, pursuant to the guidelines
of the ABC Commission and the provisions set forth in the resolution – Ira Dove,
County Manager – ATTACHMENT 16
X. Adjournment
215 North Main Street • Waynesville, North Carolina 28786
Phone: 828.452.6625 • Fax: 828.452.6715