SUNRISE SCHOOL DIVISION
REGULAR MEETING OF THE BOARD OF TRUSTEES
Held at Sunrise Education Centre MPR
On January 17, 2008 at 7:30 p.m.
Attended: Chairperson Carey Trustee Duma Trustee Tymko Trustee Hayward Williams Trustee Reynolds Trustee Nichol
Trustee Zieske
Superintendent Brothers
Assistant Superintendent Magnan
Secretary Treasurer Hardman
Regrets: Trustee Boitson
Trustee McMullen
1. Call to Order
Meeting called to order at 7:35 pm.
2. Adoption of the Agenda
Deletions:
Item 9.1 - Monitoring Report EL-7 (Asset Protection) (deferred to next meeting)
Additions:
Item 7.8 - Trustee McMullen Motion
Item 9.5 - Policy EL-9 -3 – Weather Related School Closure
Get well message to be forwarded to Trustee McMullen.
Motion #07/08-01/17-0190: Trustee Zieske – Trustee Duma
BE IT RESOLVED that the Board approve the agenda as amended.
Recorded Vote: All in favour. Carried
3. Adoption of Minutes
3.1 Minutes of the Election Process Committee of September 24, 2007
Received for information.
3.2 Minutes of the Election Process Committee of October 30, 2007
Received for information.
3.3 Minutes of the Election Process Committee of November 27, 2007
Received for information.
3.4 Minutes of the Policy Committee on December 6, 2007
Received for information.
3.5 Minutes of the Regular Board Meeting on December 6, 2007
Motion #07/08-01/17-0191: Trustee Duma – Trustee Hayward Williams
BE IT RESOLVED that the Board approve the regular board meeting minutes of December 6, 2007 as presented.
Recorded Vote: All in favour. Carried
3.6 Minutes of the Finance Committee Meeting on December 20, 2007
Received for information.
3.7 Minutes of the Finance Committee Meeting on January 10, 2008
Received for information.
4. Presentations
4.1 Student Engagement - Eileen Sutherland, Senior Years Program Leader
Presentation by Eileen Sutherland, Senior Years Program Leader.
5. MEANS Policy Review
5.1 Governance Process
5.2 Board-Management Linkage
5.3 Executive Limitations
5.4 Ends
6. Motions/Info Arising from Incamera
7. Other Board Jobs
7.1 Gr 11/12 Phys Ed Implementation – Draft Letter – Trustee Duma (emailed under separate cover by Trustee Duma with hard copy to be circulated at meeting)
Trustee Duma provided background information on drafting of letter.
Trustees to email and have conversations prior to next board meeting when letter will be brought forward for discussion.
Trustee request to provide letter to Sunrise Phys Ed Planning Committee for review and comment.
7.2 Trustee Concern – Trustee Hayward Williams – Shared Services Agreement
Motion #07/08-01/17-0192: Trustee Hayward Williams – Trustee Duma
IT IS MOVED that Sunrise School Division seek to ensure continued access to French Immersion programming at College Pierre Elliot Trudeau High School through a Shared Services Agreement for an additional 6 years.
Recorded Vote:
TRUSTEE / Boitson / Carey / Duma / Hayward Williams / McMullen / Nichol / Reynolds / Tymko / ZieskeFOR / Absent / X / X / X / Absent / X / Abstain / X
AGAINST / Absent / Absent / X / Abstain
Carried
7.3 Retention and Disposition of School Division Records
Motion #07/08-01/17-0193: Trustee Zieske – Trustee Reynolds
BE IT RESOLVED that the Board approve adopting the Department of Education and Youth’s Guidelines on the Retention and Disposition of School Division/District Records, and to transfer the archival records to the custody of the Archives of Manitoba.
Recorded Vote: All in favour. Carried
7.4 Trustee Retreat – March 11, 2008 (verbal)
Direction to arrange for Lakeview Resort and Conference Centre in Gimli for retreat and to book overnight accommodations for all trustees.
Session suggestions on personalities, teaming and evaluation.
7.5 MAST Region 3 Regional Meeting – confirmation of attendance (verbal)
Confirmed attendance – Trustee Zieske, Trustee Duma, Trustee Reynolds, Trustee Nichol and Chair Carey
Motion #07/08-01/17-0194: Trustee Zieske – Trustee Duma
BE IT RESOLVED that the Board approve trustee attendance at the MAST Region 3 Regional Meeting on February 1, 2008.
Recorded Vote: All in favour. Carried
7.6 Beausejour Early Years School – Request for Religious Exercises
Motion #07/08-01/17-0195: Trustee Zieske – Trustee Hayward Williams
BE IT RESOLVED that the Board approve the Petition presented by the parents of students at Beausejour Early Years School to hold religious exercises in accordance with Public Schools Act Section 84(8).
Recorded Vote: All in favour. Carried
7.7 MAST Resolution re: Board of Reference
Trustee Duma to start drafting MAST resolution re: Board of Reference and have draft available for all trustees for discussion on January 24th.
7.8 Trustee McMullen Motion
Motion #07/08-01/17-0196: Trustee Zieske – Trustee Nichol
BE IT RESOLVED that the Board approve a leave of absence for Trustee McMullen until March 1, 2008.
Recorded Vote: All in favour. Carried
8. Board Education
8.1 Professional Development Information (as presented at January 17, 2008 regular board meeting)
8.1.1. Local PD
Motion #07/08-01/17-0197: Trustee Zieske – Trustee Hayward Williams
BE IT RESOLVED that the Board approve trustees to attend the local professional development as presented at the Board meeting of January 17, 2008.
Recorded Vote: All in favour. Carried
Trustee request to have powerpoint presentation of Legal Duties and Liabilities of a Board by Chair Carey and Trustee Reynolds as noted on Assignments List at retreat on March 11, 2008.
8.1.2. Out-of-Province PD
8.1.2 (i) Links for Educational Conferences in USA
Motion #07/08-01/17-0198: Trustee Zieske – Trustee Duma
BE IT RESOLVED that the Board approve trustees to attend out-of-province professional development as presented at the Board meeting of January 17, 2008.
Recorded Vote: All in favour. Carried
8.2 Professional Reading submitted by Trustee Zieske – Articles from American School Board Journal, various editions, entitled “Curbing Micromanagement”; “Tales of Micromanagement, Part 1” and “Tales of Micromanagement, Part 2”
Received for information.
9. Monitoring – CEO
9.1 Monitoring Report EL-7 (Asset Protection) – Received for Review Only (to be circulated at meeting)
Monitoring Report deferred to next regular board meeting.
9.2 Monitoring Report EL-2 (Treatment of Students) – Received for Review Only
Received for information.
9.3 Monitoring Report EL-5 (Financial Conditions and Activities) for month of November – Motion for Acceptance
Motion #07/08-01/17-0199: Trustee Zieske – Trustee Nichol
BE IT RESOLVED that the Board approve Monitoring Report EL-5 (Financial Conditions and Activities) for the month of November as presented.
Recorded Vote: All in favour. Carried
9.4 Monitoring Report EL-5 (Financial Conditions and Activities) for month of December – Motion for Acceptance
Motion #07/08-01/17-0200: Trustee Hayward Williams – Trustee Reynolds
BE IT RESOLVED that the Board approve Monitoring Report EL-5 (Financial Conditions and Activities) for the month of December as presented.
Recorded Vote: All in favour. Carried
9.5 Policy EL-9 -3 – Weather Related School Closure
Verbal by Superintendent Brothers regarding weather stations for local weather in Sunrise School Division.
Request for letter that is sent home with students re: weather related closure be forwarded to daycares and a press release also be sent to local papers.
10. Consent Agenda
10.1 Motion - Cheque Register for November (circulated separately)
Motion #07/08-01/17-0201: Trustee Tymko – Trustee Zieske
BE IT RESOLVED that the Board approve the cheque register for November in the amount $4,203,327.00.
Recorded Vote: All in favour. Carried
10.2 Motion - Cheque Register for December (circulated separately)
Motion #07/08-01/17-0202: Trustee Tymko – Trustee Reynolds
BE IT RESOLVED that the Board approve the cheque register for December in the amount $4,476,285.00.
Recorded Vote: All in favour. Carried
10.3 Field Trip Request – Edward Schreyer School Grade 9-12 students – Giant Ridge Ski Resort in Bawabik, MN from February 27 – February 29, 2008
Motion #07/08-01/17-0203: Trustee Reynolds – Trustee Zieske
BE IT RESOLVED that the Board approve field trip request of Edward Schreyer School Grade 9-12 Students to attend Giant Ridge Ski Resort in Bawabik, MN from February 27-29, 2008, in principle.
Recorded Vote: All in favour. Carried
10.4 Field Trip Request – Ecole Powerview School Grade 6-8 ski trip to Giants Ridge, Minnesota – February 13 – 15, 2008
Motion #07/08-01/17-0204: Trustee Reynolds – Trustee Zieske
BE IT RESOLVED that the Board approve field trip request of Ecole Powerview Grade 6-8 Students to attend Giant Ridge Ski Resort in Minnesota from February 13-15, 2008, in principle.
Recorded Vote: All in favour. Carried
10.5 Field Trip Request – Lac du Bonnet Senior School, Whitemouth School and Ecole Powerview School band students to Camp Cedarwood from January 14-15, 2008
Motion #07/08-01/17-0205: Trustee Reynolds – Trustee Nichol
BE IT RESOLVED that the Board approve field trip request of Lac du Bonnet Senior School, Whitemouth School and Ecole Powerview band students to attend Camp Cedarwood from January 14-15, 2008, in principle.
Recorded Vote: All in favour. Carried
10.6 Field Trip Request – Urban Plunge – Change of Dates
Motion #07/08-01/17-0206: Trustee Hayward Williams – Trustee Zieske
BE IT RESOLVED that the Board approve field trip request of Springfield Collegiate Grade 9-12 Students to attend Urban Plunge in Winnipeg from February 28 – March 1, 2008, in principle.
Recorded Vote: All in favour. Carried
11. Information (Board)
11.1 “Nice to Know” Information
a) Upcoming Meetings:
ü January 15, 2008 – Election Process Committee at Sunrise Business Centre (staffroom) at 9:00 a.m. – 12:00 p.m.
ü January 15, 2008 – 2008/2009 Budget Meeting (Incamera) at SEC MPR at 6:30 p.m.
ü January 16, 2008 – Meeting with Municipalities in Pinawa from 10:30 a.m. – 1:00 p.m.
ü January 17, 2008 – Regular Board Meeting at 7:30 p.m. (Incamera at 6:30 p.m.) at SEC MPR
ü January 22, 2008 – 2008/2009 Budget Meeting (Incamera) at SEC MPR at 6:30 p.m. - CANCELLED
ü January 24, 2008 – 2008/2009 Budget Meeting (Incamera) at SEC MPR at 6:30 p.m.
ü January 29, 2008 – Community Connections Committee Meeting at SEC Sunrise Room at 9:30 a.m.
ü January 29, 2008 – Election Process Committee Meeting at SEC Sunrise Room at 11:30 a.m.
ü January 29, 2008 – 2008/2009 Budget Meeting (Incamera) at SEC MPR at 6:30 p.m.
ü January 31, 2008 – 2008/2009 Budget Meeting (Incamera) at SEC MPR at 6:30 p.m.
ü February 1, 2008 – MAST Regional Meeting – Region 3 – Larters at St. Andrews
ü February 5, 2008 – Sunrise Education Foundation Research/Establishment Committee Meeting at Sunrise Education Centre (MPR) from 4:00 – 6:00 p.m.
ü February 5, 2008 – 2008/2009 Budget Meeting (Incamera) at SEC MPR at 6:30 p.m.
ü February 7, 2008 – Regular Board Meeting at 7:30 p.m. (Incamera at 6:30 p.m.) at SEC MPR
ü March 11, 2008 – Tentative Date – Trustee Retreat – Location and Agenda TBA
ü April 9-12, 2008 – 2008 MAST Convention
b) Correspondence
i) Beausejour Chapter of the Canadian Parents for French – School Signage for BEYS / ESS
Direction to Senior Administration to investigate and bring back further information.
ii) Saskatchewan Schools Boards Association – Call for Presentations – CSBA 2008 Congress
Superintendent Brothers strongly suggests Board of Trustees presenting on governance style and Community Connections Committee at CSBA 2008 Congress.
Item referred to Community Connections Committee for discussion.
iii) MAST – Apprenticeship System
Received for information. Send copy to Paul Barnard.
iv) MAST – Letter to Lorne Weiss, President of Manitoba Real Estate Board
Received for information.
v) MAST – Letter to Honourable Gary Doer
Received for information.
vi) MAST – Nominations for Manitoba CSBA Director
Received for information.
vii) MAST – Presidents’ Council Award
Received for information.
viii) Brandon School Division – Grades 9/12 Phys Ed Credits
Received for information.
ix) Brandon School Division – 100% Rebate of GST paid by school divisions
Received for information.
x) Anthony Steffes – Manitoba Association for Art Education
Received for information. Direction to send letters of congratulations to Sunrise staff who had articles featured in magazine.
As well a letter of congratulations to Sharon Dugard for her recent accomplishment.
xi) MAST Nominations:
1. St. James Assiniboia School Division
2. River East Transcona School Division
3. DSFM
4. Brandon School Division
5. Pembina Trails School Division
Received for information.
xii) Correspondence to MAST re: Trustee Education Program (received for information)
Received for information.
xiii) Board of Reference – Notice of Hearing – January 14, 2007 (Seine River School Division)
Received for information.
Secretary-Treasurer Hardman provided information on further criteria and information required for future hearings - are these students already in our schools and do we have classroom space in receiving school.
xiv) Royal Canadian Legion
Received for information.
xv) Town of Powerview-Pine Falls
Received for information.
xvi) RM of Alexander
Received for information.
c) Chair’s Comments
Motion #07/08-01/17-0207: Trustee Hayward Williams – Trustee Zieske
BE IT RESOLVED that the Board move into incamera session.
Recorded Vote: All in favour. Carried
Meeting moved to incamera session at 9:46 p.m.
Meeting reconvened to regular session at 10:20 p.m.
Trustee Reynolds was excused from meeting at 10:01 p.m. during incamera session.
Motion #07/08-01/17-0208: Trustee Zieske – Trustee Duma
BE IT RESOLVED that the Board approve extending meeting past 10:00 p.m.
Recorded Vote: All in favour. Carried
d) Public Question Period
12. Self-evaluation of Governance Process
13. Adjourn
Motion #07/08-01/17-0209: Trustee Duma – Trustee Hayward Williams
That we do now adjourn.
Meeting adjourned at 10:21 p.m.
For Sunrise School Division
______
Chairperson Secretary-Treasurer
January 17, 2008 Regular Board Meeting Minutes