RECORD OF BOARD PROCEEDINGS
(MINUTES)
Georgetown, Ky., January 14, 20 14
The Scott County Board of Education met at Great Crossing Office Complex at 6:30 o'clock P.M. on the 14th day of January , 20 14, with the following members present:
(1) Rebecca W. Sams (2) Dr. Roger A. Ward 3) Jo Anna Fryman
(4) Jennifer Holbert (5) Robert H. Conway
Regular Board Meeting
(Meeting #1)
1. CALL TO ORDER: The meeting was called to order by Chair Dr. Roger Ward.
2. WELCOME: Dr. Ward welcomed everyone.
3. VISION STATEMENT – Ms. Sams read, “We exist to ensure the best education for every student in Scott County Schools and to create a collaborative culture to ensure student learning”.
4. APPROVE AGENDA: Upon the recommendation of the Superintendent, it was moved by Ms. Sams and seconded by Mrs. Fryman that the Board approve the agenda as presented.
Motion carried unanimously.
5. FINANCIAL STATEMENT: Randy Cutright gave a brief overview.
6. APPROVAL OF CURRENT BILLS: Upon the recommendation of the Superintendent, it was moved by Ms. Holbert and seconded by Mr. Conway that the current bills be paid as listed below.
Motion carried unanimously.
Check #’s Amount
65304-65309 EFT’s 287.54
658736-658769 47,190.55
65310-65317 EFT’s 703.45
658770-658814 28,767.86
65318-65320 EFT’s 421.63
658816-658841 103,280.91
658842-658847 28,529.73
658848-658857 37,655.86
658858-658865 50,526.46
658886-658986 1,308,548.71
658987-659000 377,261.48
FOOD SERVICE
Check #’s
658735 44,550.50
658815 73,704.06
658866-658885 163,878.70
659001-659003 119.05
VOIDED CHECKS
Check #’s
658548 & 658730 2,062.50
658739 2.64
7. SPOTLIGHT: SCHS 2013 Championship Football Team and Madison Osborne presentation from Georgetown College:
Madison Osborne, Admissions Counselor at Georgetown College, announced Georgetown College will give each Scott County graduate $2,000 toward their tuition at Georgetown College renewal for four years. Ms. Putty shared her appreciation and asked Ms. Osborne to express our appreciation to Dr. Greene.
Superintendent Putty introduced each of the seniors on the 2013 SCHS Championship Football Team – Gene Barger, Daniel Berry, Tanner Blankenship, Cody Bowman, Walter Buffalo, Brad Caldwell, Dalton Christian, Kevin Claussen, Austin Crank, Scott Daniel, Thomas Daniel, Oliver Ebert, Austin Fletcher, Logan Hickey, Jordan McKeehan, Tristen Mosley, Ryan Neal, Ethan Sartin, Jake Sabol, Branson Scott, Jacob Van Meter, Palmer Ward, Travis Wright. Mrs. Putty added we are very proud of our team. We are thrilled for the championship and the undefeated season.
Coach McKee added his praise for the team. Moments like this championship will stick with the boys for a lifetime. The team deserves recognition; they have had a successful four years in football. A lot of these boys have played multiple sports through their high school years. It is always about the complete person and being successful across the board. It has been an honor to represent our community.
8. PERSONNEL REPORT: EMPLOYED: (Certified): Substitute Teachers - Jean Gillespie, Cynthia Demos, Morgan Meyer, Natasha Conlee, Marsha Mattox; Pamela Hetzell, Substitute for Early Morning Programs at RSMS; Keith Griesser, RSMS Detention Supervisor; Victoria Leibeck, Academic Team Coach at 9th Grade; Travis Baney, Wrestling Assistant Coach at SCHS; Chris Marsh, Boys Tennis Head Coach at SCHS. (Classified): Substitute Aides – Morgan Meyer, Natasha Conlee, Marsha Mattox; Marla Dearinger, SBDM Secretary at SCHS; Shannon True, SBDM Secretary at SCHS; Tammy Vinegar-Ford, Substitute Custodian; Jane Wohn, Substitute School Nutrition Aide; James McGlone, Mechanic/Diesel Technician. TRANSFERS: (Certified) - Bobby Stopher, from Substitute Teacher to Special Ed Teacher at AME. (Classified) – Dottie Dawson, from Substitute Aide to Kindergarten Aide at Southern for remainder of year. RESIGNATIONS: (Certified) – Jack W. Bowman, Substitute Teacher (12-20-13); (Classified) – Jennifer Dixon McKeown, Substitute Aide (12-18-13); Jeffrey True, Parts Clerk for Bus Garage, (1-7-14). DECEASED: Jackie Sefcovic, Food Service Manager at Northern (1-1-14). REQUESTED LEAVE OF ABSENCE: Heather Fugate, District Nurse (1-27-14 through 2-4-14). APPROVED LEAVE OF ABSENCE: Elizabeth Bailey, 9-18-13 to 12-11-13; Sheila Woodward, 8-1-13 to 10-31-13; Donna Mullikin, 9-3-13 to 12-6-13; Laura Oser, 10-14-13 to 12-18-13; Nellie Poe, 11-25-13 to 12-18-13; Ashley Tackett, 12-9-13 to 12-18-13; Dianne Lloyd, 12-9-13 to 12-18-13; Mary Jo M. Johnson; 11-4-13, 11-14-13 to 1-9-14; Sheila Jones, 12-9-13 to 1-9-14; Camellia Baxter, 11-8-13 to 12-18-13; Brittany Baxter, 10-28-13 to 12-18-13.
9. Scott County Education Association (SCEA): Ms. Fran Rohlfing presented a summary of legislative information to board members. She explained her desire to attend KEA Learning Day February 4, 2014 in Frankfort. Her desire is to meet with our legislators and attend educational funding committee meetings.
10. PUBLIC COMMENT:
a. Carole Landry – questions on items #18 & #26 -
How are LPC members appointed? Mrs. Fryman said the process was discussed at length at a Work Session. Superintendent Putty said the board will name the facilitator. Attorney Grant Chenoweth said there is an online manual from KDE for facility planning process on the Scott County Schools website under “Departments” and “Facilities”.
b. Rick Thompson - #20 - First reading for policy – School Related Student Trips 09.36 – Rick Thompson expressed his concern over the frequent use of common carrier verses school buses and reiterated the regulation language of “case-by-case” basis.
Board members discussed the procedure of addressing the board under public comment or an agenda item. Attorney Grant Chenoweth offered his clarification/interpretation to the already adopted procedure.
11. CONSENT ITEMS FOR MINUTES: Upon the recommendation of the Superintendent, it was moved by Ms. Sams and seconded by Mrs. Fryman that the Board approve Consent Items for Minutes A) & B) as submitted.
Motion carried unanimously.
A) APPROVAL OF MINUTES FOR BOARD MEETING #31 (12-10-13)
B) APPROVAL OF MINUTES FOR SPECIAL BOARD MEETING #32 (12-16-13)
12. CONSENT ITEMS FOR COMMON CARRIERS: Upon the recommendation of the Superintendent, it was moved by Mrs. Fryman and seconded by Ms. Sams that the Board approve the Consent Items for Common Carriers A) & B) as submitted.
Motion carried unanimously.
A. APPROVE COMMON CARRIER TO TRANSPORT SCOTT COUNTY HIGH SCHOOL BOYS BASKETBALL TEAM TO LOUISVILLE, KY: Recommendation: Board approve the use of common carrier services (Bluegrass Tours) to provide transportation for SCHS Boys Basketball team, to and from Louisville, KY, on February 18, 2014, due to the distance of the trip and necessary departure times.
B. APPROVE COMMON CARRIER TO TRANSPORT SCOTT COUNTY HIGH SCHOOL GIRLS BASKETBALL TEAM TO LETCHER COUNTY: Recommendation: Board approve the use of common carrier services (Bluegrass Tours) to provide transportation for SCHS Girls Basketball team, to and from Letcher County, on January 20, 2014, due to the distance of the trip and the departure and return times.
13. CONSENT ITEMS FOR DONATIONS: Upon the recommendation of the Superintendent, it was moved by Ms. Holbert and seconded by Mr. Conway that the Board approve the Consent Items for Donations A) - J) as submitted.
Motion carried unanimously.
A) APPROVE DONATION OF TECHNOLOGY EQUIPMENT BY COMMONWEALTH OF KENTUCKY, FINANCE & ADMINISTRATION CABINET TO SCOTT COUNTY SCHOOLS – ROYAL SPRING MIDDLE: Recommendation: Board approve listed assets as donations for use in Scott County Public Schools.
B) APPROVE DONATION TO GARTH ELEMENTARY SCHOOL: Recommendation: Board approve the donation in the amount of $200.00 from James & Linda Arehart to be used for the Garth Backpack Program.
C) APPROVE DONATION TO GARTH ELEMENTARY SCHOOL: Recommendation: Board approve the donation in the amount of $200.00 from Republic Bank to be used for the Garth Family Resource Center.
D) APPROVE DONATION TO SCOTT COUNTY HIGH SCHOOL: Recommendation: Board approve the donation in the amount of $190.75 from Chick-fil-A to be used toward student incentives.
E) APPROVE DONATION TO ANNE MASON ELEMENTARY SCHOOL: Recommendation: Board approve the donation in the amount of $324.00 from Commonwealth Credit Union to be used toward the Family Resource Center Backpack Snack Program.
F) APPROVE DONATION TO SCOTT COUNTY HIGH SCHOOL: Recommendation: Board approve the donation in the amount of $4810.00 from Measured Progress, Inc. to be used to enhance education supplies and student incentives.
G) APPROVE DONATION TO SCOTT COUNTY HIGH SCHOOL: Recommendation: Board approve the donation in the amount of $200.00 from Ivon Mucio to be used toward SCHS faculty scholarship.
H) APPROVE DONATION TO SCOTT COUNTY HIGH SCHOOL: Recommendation: Board approve the donation in the amount of $500.00 from Global Supply & Equipment to be used toward SCHS Football State Championship rings.
I) APPROVE DONATION TO SCOTT COUNTY HIGH SCHOOL: Recommendation: Board approve the donation in the amount of $200.00 from Rebekah & Scott Caldwell to be used toward SCHS Football State Championship rings.
J) APPROVE DONATION TO SCOTT COUNTY HIGH SCHOOL: Recommendation: Board approve the donation in the amount of $500.00 from Leslie Aitken to be used toward SCHS Football State Championship rings.
14. CONSENT ITEMS FOR FUNDRAISERS: Upon the recommendation of the Superintendent, it was moved by Mr. Conway and seconded by Mrs. Fryman that the Board approve the Consent Items for Fundraisers A) - D) as submitted.
Motion carried unanimously.
A) APPROVE ROYAL SPRING MIDDLE SCHOOL FUNDRAISER: Recommendation: Board approve the PTSA Vendor & Craft Fair fundraiser to be conducted November 22, 2014 for the benefit of Royal Spring Middle School.
B) APPROVE ROYAL SPRING MIDDLE SCHOOL FUNDRAISER: Recommendation: Board approve the PTSA Sprit Card fundraiser to be conducted August 29, 2014 for the benefit of Royal Spring Middle School.
C) APPROVE ROYAL SPRING MIDDLE SCHOOL FUNDRAISER: Recommendation: Board approve the PTSA Block-In fundraiser to be conducted August 15, 2014 for the benefit of Royal Spring Middle School.
D) APPROVE LEMONS MILL ELEMENTARY SCHOOL FUNDRAISER: Recommendation: Board approve the Jump Rope for Heart fundraiser to be conducted February 7-28, 2014 for the benefit of the American Heart Association.
15. CONSENT ITEM FOR GRANT: Upon the recommendation of the Superintendent, it was moved by Mr. Conway and seconded by Ms. Holbert that the Board approve the Consent Item for Grant A) as submitted.
Motion carried unanimously.
A) APPROVE THE CEC MINI GRANT FOR TECHNOLOGY AT SOUTHERN ELEMENTARY SCHOOL: Recommendation: Board approve the CEC Mini Grant for Technology in the amount of $700.00 to the benefit of Southern Elementary School per the attached.
16. CONSENT ITEMS FOR SURPLUS: Upon the recommendation of the Superintendent, it was moved by Ms. Fryman and seconded by Mrs. Fryman that the Board approve the Consent Items for Surplus A) & B) as submitted.
Motion carried unanimously.
A) DECLARE ASSETS TO BE SURPLUS: Recommendation: Board declare listed assets as surplus goods and approve the sale or disposal of these units.
B) DECLARE ASSETS TO BE SURPLUS: Recommendation: Board declare listed assets as surplus goods and approve the sale or disposal of these units.
17. APPROVE FACILITATOR FOR THE lOCAL pLANNING cOMMITTEE: Upon the recommendation of the Superintendent, it was move by Ms. Sams and seconded by Mrs. Fryman that the Board approve contracting with the Kentucky School Board’s Association to provide a Facilitator for the Local Planning Committee process, at a base cost of $7,000 plus travel expenses for up to 10 meetings. Additional meetings will be at a cost of $100 plus travel expenses;
Authorize the Superintendent, or designee, to execute a contract and any other documents required; and
Authorize staff to coordinate with the Facilitator to fully implement the Local Planning process to comply with 702 KAR 4:180.
Motion carried 4/1 (Ward).
18. APPointment of bOARD MEMBER TO SERVE AS BOARD REPRESENTATIVE ON THE LOCAL PLANNING COMMITTEE: Upon the recommendation of the Superintendent, it was moved by Mr. Conway and seconded by Mrs. Fryman that the Board approve Jennifer Holbert to serve on the Local Planning Committee.
Motion carried unanimously.
19. APPROVE BASS FISHING AS KHSAA SANCTIONED SPORT: Upon the recommendation of the Superintendent, it was moved by Mr. Conway and seconded by Ms. Holbert that the Board approve bass fishing as a KHSAA sanctioned sporting activity at Scott County High School.
Motion carried unanimously.
20. FIRST READING OF PROPOSED CHANGES TO POLICY 09.36 - SCHOOL RELATED STUDENT TRIPS:
No action taken with first reading but discussion on proposed policy changes and its implications occurred among board members, Rick Thompson and Attorney Grant Chenoweth.
break at 8:25- 8:35
21. APPROVE STILES, CARTER & ASSOCIATES, P.S.C. AS AUDITOR TO CONDUCT THE 2014 AUDIT: Upon the recommendation of the Superintendent, it was moved by Ms. Sams and seconded by Mr. Conway that the Board approve the proposal from Stiles, Carter & Associates, P.S.C. to perform the district’s Fiscal 2014 Audit and authorize the Board Chair and Secretary to sign the “Independent Auditors Contract” as provided by the state committee for school district audits.
Motion carried unanimously.
22. APPROVE JOB DESCRIPTION FOR NEW POSITION OF MIGRANT RECRUITER PROGRAM ASSISTANT: Upon the recommendation of the Superintendent, it was moved by Dr. Ward and seconded by Mrs. Fryman that the Board approve the position of migrant advocate and migrant recruiter be combined with this position reporting to the director of student services. This position will be paid entirely from Title I C funding.
Motion carried unanimously.
23. APPROVE THE STUDENT FEE FOR SUMMER 2014 SCOTT TAHARA EXCHANGE PROGRAM UNITING PEOPLE (“STEP UP”): Upon the recommendation of the Superintendent, it was moved by Ms. Holbert and seconded by Mr. Conway that the Board approve the implementation of a $3000.00 fee for Scott County High School students participating in the Exchange Program trip to Japan.
Motion carried unanimously.
24. APPROVE CHANGE ORDER(S) FOR NEW LEMONS MILL ELEMENTARY: Upon the recommendation of the Superintendent, it was moved by Ms. Sams and seconded by Mrs. Fryman that the Board approve the following change order(s) and amount(s). Authorize the Board designee to execute the change order(s) less than $25,000 for submission to the Kentucky Department of Education which do not require prior approval, or submit the proposed change order(s) in excess of $25,000 to KDE for their review and approval and execute the change order(s) upon receipt of the KDE approval.
CO# Bid Pkg. Contractor Amount
96 030-10 BCD Inc. ($6,292.32)
Motion carried unanimously.
25. APPROVE BG# 4 FORMS – SCOTT COUNTY LEMONS MILL ELEMENTARY SCHOOL: Upon the recommendation of the Superintendent, it was moved by Ms. Sams and seconded by Ms. Holbert that the Board approve the BG# 4 form(s) for the following contracts and purchase orders, authorizing the Board’s designee to execute the documents and submitting them to the Kentucky Department of Education for approval: