Blaine Basketball Volunteer

Meeting Minutes

February 5, 2014

Brad Barthels, President, opened the meeting at 6:40 p.m.

Approval of January Minutes:

Correction to minutes:

Change Chipotle fundraiser to: $245 “expected proceeds”.

January minutes were reviewed and approved with the noted correction.

Treasurer’s Report (Brad):

  • $23,252.25 Balance (January 31, 2014) -- $4,778.70 in outstanding checks
  • BBCC Tournament profit was $4626.31 (better than expected)
  • Waiting on LIDS bill (uniform, travel gear)
  • Program profits were $1,746 (better than expected)
  • $300 check from BBCC for Youth Night (and yearly donation will be coming)
  • All checks for program ads have been submitted and deposited
  • Motion made and carried to accept the Treasurer’s report.

Fundraising

  • Fundraising Night at Buffalo Wild Wings – Wed., Feb. 12 ALL DAY
  • 10% of all non-discounted food sales accompanying coupon will be donated to our organization
  • At New Blaine Location (109th Ave by Target)
  • BBCC Tournament
  • Next year provide ice to trainers (and bags)and food/drink to refs.
  • Motion made and second to pay for the parking ticket for the concession runner.
  • Worked well:
  • Site Leaders for rotating Saturday or Sunday
  • Ordering through Sam’s Club went well
  • Dunn Brother coffee was well received—Roosevelt just needs ½ order compared to other sites
  • On-line Volunteer Registration should be used again
  • Considerations:
  • Increase hot dog meal to $4.00 and taco in a bag to $5.00
  • Have hotdog rollers at Oakview and High School and do pizza at Roosevelt;
  • Order more blue Gatorade
  • Ask parents to donate baked goods (cookies, bars) to be sold
  • Volunteer shifts—eliminatie the overlapping shifts
  • Charging an amount for the travel gear (a portion of the cost) if signing up for volunteering or having Parent Night a week before BBCC tournament to get parents signed up for volunteering at tournament.
  • We used twice as much ice on Saturday

Event Dates:

  • Youth Night –Friday, Feb. 7th vs. Wayzata (Dave, Julie and Paula)
  • Check In Table – Lisa Newberger
  • Prize Table – Lisa Neppl
  • Lightening (10 kids grades 2-5 and 10 kids grades 6-8) – Rob, Wymond and Dave Leo (Selected by random drawing, prizes are autographed retired balls – Lisa Newberger)
  • Autograph Table of posters– Board Members (200 posters)
  • Tables and 18 chairs will need to be set up.
  • Free pizza for best 2 attending teams
  • Raffle prizes
  • Senior Night – Friday, Feb. 21 vs. Maple Grove (Dave Leo)
  • Picture boards have been distributed to each senior (made by parents)
  • Younger players will introduce and say something about the senior players.
  • $400 budget
  • Senior pictures to be about $300 plus poster frames
  • Tables and easels needed to display posters and pictures
  • Julie has plastic table cloths (blue and white)
  • Reception after the game--Brownies, cookies, water, Caribou coffee
  • Year End Banquet – Sun. March 23 at Majestic Oaks (Chair???)
  • Julie to check on cost.
  • Committee Meeting next Thursday, Feb. 13th at 6:30 at Dunn Bros (109th/Northdale/Foley)
  • Committee needed(Anna Cappard, John McClendan, Wayne Doe, Heidi Steinmetz, Wymand Vang – signed up)
  • Coach Arzdorf to check with Coach Drewlo on making a DVD (and shown during dinner)
  • Program Stats will be easier this year as an IPad was used for keeping game stats.
  • Alumni t-shirts will be given to seniors
  • $265 was spent on 53 banquet programs last year
  • Consider Harvest Grill for next year (similar food fees)
  • A Banquet invite is needed and sent out by before Feb. 21st.
  • Wymand to get email and address lists from parents at Friday’s game.
  • Fan/Sponsor Appreciation Night – Tuesday, Jan. 14 (Lisa and Tony Neppl and Lisa Newberger)
  • Good sponsorship attendance
  • 3-point shot contest worked well.
  • Parent Night – Tuesday, Jan 28th (Kelly and Scott Scherer)
  • Caribou Coffee a hit
  • Suggested providing a meat and cheese tray next year

Other Business

  • Pep Band
  • Two dates coming up
  • Next year ask early on to get them scheduled.
  • Photographer – Steve
  • A $250 thank you will be given for all the game/parent/event photos he has taken this year.
  • Question about youth pricing to attend game and concession proceeds
  • Could we sell “Bengal Basketball Fan” t-shirt at beginning of the season to students to give them “free admission” to home games for $10? Donate the proceeds for the t-shirt toward admission. (talk about during the off-season)
  • Proposal purchasing 3-4 igloo wheeled/handled coolers
  • To be discussed at future meeting
  • Proposal for purchasing our own mascot
  • Paula has a friend with a “deep discount” for Amazon
  • To be discussed at a future meeting
  • Feed My Starving Children – Monday, February 17th 2:30-4:30 p.m.
  • Accurate number of participants need to be submitted.

Next Meeting Dates:

  • Wednesday, March 5th at 6:30 PM at Majestic.

Adjournment at 8:40