Event:XYZAnnual Meeting Show Flow

Date:June 9, 2012

Location:Four Seasons – Convention Center

On-Site Conatct:Jill Doe – Event Planner

Company Attendees / Jill Doe, Event Planning Company
Jane Smith, XYZ Company
Joe Johnson, XYZ Company
Kathy Kay, XYZ Company
Other
Attendees / Jim Tzitzura, OnCue Staging
Location / Main Ballroom
  • Podium, Stage, (5) Lavalier Microphones, (2) Hand Held Microphones
  • Stage Décor
  • Lighting, CD Player, Piped in Music
  • Music CD
  • Confidence Monitor with slide flow
  • AV Technician for entire evening

Start Time / Event / Presenter / Visual / Audio
7:45am / Ballroom Doors Open for Attendees
(Hotel staff/Meeting Staff)
7:50am / Speakers mic’d / Mark, Bob, Terri, Thomas & Martin / Lav mics
7:55am / VOG – 5 minute warning: Ladies & Gentlemen please take your seats, cell phones off, etc / Logo Animation A- looping OR Static Logo
8:00am
(2 min) / Opening Video / Video Playback / Video Playback
8:02am
(30 sec) / VOG- Intro to Bob & Mark / UP Slide - from PPT / Song A1, Song A2, Song A3
8:02am
(30 Min) / Sales Performance Update
Presentation
/ Mark N. &
Bob O. / Sales Performance PPT
Start Time / Event / Presenter / Visual / Audio
8:32am
(4 min) / State Marketing Patient Video (approximately 4 min) / Patient Video from Playback / From Video
8:36am
(20 sec) / VOG Intro for Terri & Thomas / Title Slide from Marketing Update PPT / Music Sting
8:36am
(30 min) / Marketing Update / Terri & Thomas / Marketing Update PPT
9:06am
(20 min) / Martin /Sam/Bob (TBD based on city) Walk-Up on-stage and T & T to take a seat (Speaks to first slide and then intro's into Animated Video) / Martin, Sam, Bob / Title Slide from Marketing Update PPT
9:26am
(50 sec) / Marketing Video #2 - Animated Assist VIDEO / Video Playback / Video Playback
9:27am
(10 min) / Marti/Sam/Bob continue presentation / Martin, Sam, Bob / Marketing Update PPT
9:37am
(35 sec) / Terri & Thomas Walk-Up back on-stage / Title Slide from Marketing Update PPT / Music Sting
9:38am
(30 min) / Marketing Q&A
5 Chairs go up on stage for Mark, Joe, Terri, Thomas and Martin/Sam/Bob (Hotel Staff) / Martin, Sam, Bob, Terri & Thomas / Marketing Q&A Title Slide /
  • 2 Runners with Handheld Microphones in the audience
  • 2 Handheld microphones on front tables for Marketing Team

10:08am
(15 min) / BREAK
(Hotel Staff sets up in lobby) / Logo Animation A- looping OR Static Logo / Walk-out Music
10:23am
(45 sec) / VOG Intro for Joe & Walk-Up / Title Slide from PPT / Walk up Song B1
10:24am
(60 min) / Presentation #1, JS / Joe S / Customer at Centre PPT
11:10am / Speakers to be mic’d for Compliance Session / Lav mics
Start Time / Event / Presenter / Visual / Audio
11:24am
(15 min) / Walk-Out / Logo Animation A- looping OR Static Logo / Walkout Music
11:39am
(60 min) / Compliance Session / Compliance Team / Compliance PPT / 2 Handheld Mics for Q&A portion
12:39pm
(10 min) / Ballroom Doors Open, Walk Out
(Hotel Staff) / Logo Animation A- looping OR Static Logo / Walkout Music
END OF MORNING SESSION

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