Big Bear Airport District
Big Bear Airport District
Board of Directors Regular Meeting
M I N U T E S
Wednesday, May 9, 2012
4:00 P.M.
Big Bear City Airport serves the local community and flying public by providing a safe and efficient, superior venue for aviation operations.
1. CALL TO ORDER: President Gary Steube called to order the Regular Meeting of the
Big Bear Airport District Board of Directors on Wednesday, May 9, 2012 at 4:01P.M.
2. FLAG SALUTE
3. ROLL CALL AND INTRODUCTIONS:
DIRECTORS PRESENT: Steve Baker, Gloria Greene, Chuck Knight, Julie Smith,
Gary Steube
DIRECTORS ABSENT: None
OTHERS PRESENT: Pete Gwaltney, General Manager; Jan Hart, Board Secretary
4. PRESENTATIONS: None
5. PUBLIC COMMENTS: Jack Williams
6.APROVAL OF AGENDA: Consensus to approve the Agenda, as amended, was made by the Board.
Changes made to the Agenda:
Items 9.1 and 9.2. reversed in order on Agenda: Item 9.1, “Mr. Terry C. Hansen, Airspace & Range Encroachment & Sustainment Manager, Marine Corps Installations
West – 30 minute briefing on 29 Palms Airspace Extension” and Item 9.2, “Retire-ment of Nancy Jones”.
Items 14.2 and 14.4 reversed in order on Agenda: Item14.2, “Board of Directors Special Budget Workshop Report: Gary Steube, President – Meeting held on Thursday, May 3, 2012 at 4:00 P.M.” and Item 14.4, “Lease Committee Report: Julie Smith, Chair – Meeting held on Thursday, April 19, 2012 at 4:00 P.M.”. Item 14.4 was moved into position following Item 14.1.
7. APPROVAL OF MEETING MINUTES:
7.1. A motion to approve the Wednesday, April 11, 2012 Regular Board of Directors Meeting Minutes, Packet Pages 5-8, as presented, was made by
Director Smith. Director Knight made a second to the motion. Discussion by the Board followed.
The Motion passed unanimously as follows:
AYES: Baker, Greene, Knight, Smith, Steube
NOES: None
ABSENT: None
ABSTAIN: None
8.CIVIL AIR PATROL: Dick Foat, Chairman, reported to the Board on the monthly update of the upcoming, August 25, 2012 Youth Aviation Adventure Event. Regis-trations will begin in June.
9.SPECIAL PRESENTATIONS AND PROCLAMATIONS:
9.1. President Steube presented outgoing Office Manager Nancy Jones with a card
and gift certificate in recognition of her job performance and retirement. Comments were heard from Jay Obernolte, Charlie Schmidt, Bill Jones, and Director Smith.
9.2. Terry Hansen, Airspace & Range Encroachment & Sustainment Manager, from
Marine Corps Installations West, gave a PowerPoint Presentation to the
Board on the 29 Palms Airspace Expansion update.
10. CONSENT AGENDA: None
11. PULLED CONSENT AGENDA ITEMS: None
12. GENERAL MANAGER REPORTS: General Manager Pete Gwaltney reported to
the Board on the following:
12.1. Fuel sales in March, 2012
12.2. Hangar vacancies
12.3. Fuel Farm consultant update
12.4. Phase I - BHI Consulting Strategic Plan
12.5. AIP 18 Closeout Inspection
12.6. BVES Meeting
12.7. Nancy Jones retirement
12.8. FY13 Draft Budget and FY13 Draft CIP (Capital Improvement Program)
13. BUSINESS MATTERS:
13.1. The Board discussed discounting fuel prices for Angel flights following a letter
of request from David Blackburn. Comments were heard from Jay Obernolte.
At the request of the Board, General Manager Pete Gwaltney will send a letter requesting additional information, and the Board will discuss at the June Board Meeting.
13.2. General Manager Pete Gwaltney updated the Board on the three-part
program of the AAAE Accreditation Training Class. He stated that attendance
at the Arlington, Virginia AAAE Conference on July 8-14, 2012 is Part 1.
Discussion followed. Director Baker made a Motion to approve the General
Manager’s attendance at the AAAE Accreditation Training Class on July 8-14,
2012. Director Smith made a second to the Motion. The Motion passed
unanimously as follows:
AYES: Baker, Greene, Knight, Smith, Steube
NOES: None
ABSENT: None
ABSTAIN: None
13.3. The Board discussed General Manager Pete Gwaltney’s attendance at the
CSDA General Managers Leadership Summit being held in Napa, California
on July 15-17, 2012. A Motion was made by Director Knight to approve the
attendance of General Manager Pete Gwaltney at the CSDA General Man-
agers Leadership Summit, as described on Packet Pages 10-13, including an
amended change to the FY13 Budget to increase the line item Manager’s
Expenses. Discussion followed. Director Knight amended the Motion to
approve General Manager Pete Gwaltney to attend the CSDA General Man-
agers Leadership Summit, as described on Packet Pages 10-13. Director
Baker made a second to the Motion. The Motion passed as follows:
AYES: Baker, Knight, Smith, Steube
NOES: Greene
ABSENT: None
ABSTAIN: None
14. COMMITTEE AND BOARD CONFERENCE REPORTS:
14.1. Director Baker reported to the Board on the Wednesday, May 2, 2012
Airport Development Committee Meeting that met at 2:30 P. M., which in-
cluded the following:
14.1.a. Draft FY12 CIP (Capital Improvement Program) review and update,
including rollovers to the FY13 CIP as indicated on Packet Page 14.
14.1.b. Discussion of the Tri Data Communications proposal for surveillance
and security system contract. The Committee recommended to the Board that Tri Data Communications be awarded the contract to
not exceed $23,000. Director Baker made a Motion to award the
contract to Tri Data Communications, Big Bear, California, not to
exceed $23,000. Director Steube made a second to the Motion.
Comments were heard from Bob Hartunian. Discussion by the
Board followed. Following Roll Call, the Motion passed as follows:
AYES: Baker, Knight, Smith, Steube
NOES: Greene
ABSENT: None
ABSTAIN: None
14.1.c. Discussion of purchasing a two-man lift, as recommended by the
Committee to the Board. A Motion was made by Director Smith to
approve the purchase of the two-man lift. Director Knight made a
second to the Motion. Director Smith amended the Motion to not
exceed $25,000. Director Knight made a second to the amended
Motion. It was noted that the purchase is included in the FY13 Cap-
ital Improvement Program. Following Roll Call, the Motion passed as
follows:
AYES: Baker, Greene, Knight, Smith, Steube
NOES: None
ABSENT: None
ABSTAIN: None
14.2. Director Smith reported to the Board on the Thursday, April 19, 2012 Lease
Committee Meeting that met at 4:00 P.M., which included:
14.2.a. Discussion of the amended rental agreements with recommend-
ations from Committee. Director Steube updated the Board on the
changed discount from ten (10) percent to five (5) percent and stated
that he could not be in the discussion, due to conflict of interest
mandated in the excess of $250.00 rule, and recused himself.
Director Smith then led the Meeting and updated the Board on the
recommended changes. General Manager Pete Gwaltney and Tom
Hoover commented on the water issue at the hangars. Discussion
followed. Public comments were heard from Bob Hartunian, Don
Shade, and Jack Williams. Director Smith further updated the Board
on the hangar rental discounts, and discussion by the Board fol-
lowed. The hangar rental agreement language was discussed.
.Director Smith made a Motion to make all recommended changes to
the agreements except for discount changes to ten (10) percent.
Discussion followed, and Director Smith made an amended Motion to
make all language changes to the Agreements and Licenses except
for the discount reduction change from ten (10) percent to five (5)
percent. Director Baker made a second to the Motion. The Motion
passed as follows:
AYES: Baker, Greene, Knight, Smith
NOES: None
ABSENT: None
ABSTAIN: Steube
A break was called at 6:04 P.M., and the Meeting reconvened at 6:17 P.M.
with President Steube leading the Meeting.
14.2.b. Discussion of annual rental rates. The Committee recommends
that there is no change at this time.
14.3. President Steube updated the Board on the Board of Directors Special Budget
Workshop held on Thursday, May 3, 2012 at 4:00 P.M., including the following:
14.3.a. Discussion of the Draft FY13 Capital Improvement Program (CIP).
President Steube updated the Board with the recommended
changes. Discussion by the Board followed. Director Steube made
a Motion to approve the FY13 CIP, as amended, with approval to
purchase all Phase 1 projects, not to exceed $181,200, Director
Smith made a second to the Motion. Discussion by the Board
followed. Following Roll Call, the Motion passed as follows:
AYES: Baker, Knight, Smith, Steube
NOES: Greene
ABSENT: None
ABSTAIN: None
14.3.b. Discussion of the Draft FY13 Budget. General Manager Gwaltney
stated that the only change was Item 4230, which was changed to
$430,000, Page 20, Hangar Rentals. Discussion by the Board fol-
lowed. Director Steube made a Motion to approve the FY13 Budget,
as amended, Packet Pages 20-26, with change in Hangar Rentals
to reflect reduction to $430,000. Director Smith made a second to
the Motion. Discussion by the Board followed. Public comments
were heard from Hank Peralez. Following Roll Call, the Motion
passed as follows:
AYES: Baker, Knight, Smith, Steube
NOES: Greene
ABSENT: None
ABSTAIN: None
14.4. Director Smith reported to the Board on the Finance Committee Meeting held
on Wednesday, May 2, 2012 at 4:00 P.M., including the following:
14.4.a. Review and discussion of year-to-date financials.
14.4.b. Review and update of Draft Purchasing Policy. Director Smith
noted the recommended changes, also confirmed by Counsel, as
reflected on Packet Page 42. Discussion by the Board followed.
Public comments were heard from Hank Peralez. Director Smith
made a Motion to approve the Purchasing Policy, as amended, and
as presented on Packet Pages 40-44, with changes under Para-
graphs 5 and 6, Bond Requirements. Director Knight made a second
to the Motion. The Motion passed as follows:
AYES: Greene, Knight, Smith, Steube
NOES: Baker
ABSENT: None
ABSTAIN: None
14.5. Director Smith updated the Board on the Personnel Committee Meeting
held on Monday, May 7, 2012 at 5:30 P.M., including the following:
14.5.a. Discussion of updated job descriptions for office manager and
administrative clerk (new). Discussion by the Board followed.
Director Smith made a Motion to approve the new job descriptions
for office manager and administrative clerk with the changes
“other duties as assigned”. Director Knight made a second to the
Motion. The Motion passed as follows:
AYES: Baker, Knight, Smith, Steube
NOES: Greene
ABSENT: None
ABSTAIN: None
14.5.b. Discussion of pay increase for the new office manager. Director
Smith updated the Board on the Committee’s recommendations.
Director Smith made a Motion to approve the pay raise for the
office manager position from $21.65 per hour to $23.50, effective
with the next pay period. Director Baker made a second to the
Motion. Following Roll Call the Motion passed as follows:
AYES: Baker, Greene, Knight, Smith, Steube
NOES: None
ABSENT: None
ABSTAIN: None
15. FUTURE AGENDA ITEMS: Review and possibly approve Phase 2 - BHI Consulting
Agreement; Review and possibly approve discounted fuel prices for charitable flights;
Update on IFR approach
16. DIRECTORS COMMENTS: Greene
17. NEXT MEETING DATE: Wednesday, June 13, 2012 at 4:00 P. M.
18. ADJOURNED: 7:23 P. M.
______
Gary Steube, President
Board of Directors
ATTEST:
______
Jan Hart
Certified Board Secretary
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