Department Social Development NCP 3

Name of Bidder: …………………………………………………………………………………………………………………………………………………………………..
Bid Number: NC/SOC/008/2015 for a period of 36 months.
Closing Date & Time: Friday, 20 November 2015 at 11:00

Offer is to remain valid for 120 days after official closing date.

BID PRICE MUST BE IN RSA CURRENCY & INCLUSIVE OF VALUE ADDED TAX

  1. Annual price escalation shall be fixed at 5%.
  2. The Department Social Development’s financial year runs from 01 April to 31 March.
  3. The bidder’s: ……………………………………………………………………………………………………………………………………… (insert name of bidder) financial year runs from 01 …………………………… (insert month) to 30 or 31 ………………………………………….. (insert month).
  4. All maintenance, municipal services and running costs must be included in the goods and services estimated expenditure per sub-programme.
  5. For recruitment of personnel – please refer to the terms of reference paragraph 5.
  6. The department reserves the right to ensure and verify that non-professional staff are recruited from the Northern Cape district i.e. De Aar, where the centre is operating.
  1. BUDGET BREAKDOWN

7.1Management

  • Number of Management Personnel: ……………………..
  • List all Management Personnel i.e. designation and number of personnel per designation:

………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………

Personnel Expenditure: Management per annum

Year 1 – first 12 months / R
Year 2 - from 13th month 5% escalation / R
Year 3 – from 25th month 5% escalation / R
Life cycle cost over 36 months / R

Goods & Services Expenditure: Management per annum

Year 1 – first 12 months / R
Year 2 - from 13th month 5% escalation / R
Year 3 – from 25th month 5% escalation / R
Life cycle cost over 36 months / R

7.2Administration

Number of Administrative Personnel: ……………………..

List all Administrative Personnel i.e. designation and number of personnel per designation:

………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………

Personnel Expenditure: Administration per annum

Year 1 – first 12 months / R
Year 2 - from 13th month 5% escalation / R
Year 3 – from 25th month 5 escalation / R
Life cycle cost over 36 months / R

Goods & Services Expenditure: Administration per annum

Year 1 – first 12 months / R
Year 2 - from 13th month 5% escalation / R
Year 3 – from 25th month 5% escalation / R
Life cycle cost over 36 months / R

7.3Permanently employed Professional Personnel e.g. social worker, professional nurse, educators, child & youth care workers,

Number of permanently employed Professional Personnel: ……………………..

List all permanently employed ProfessionalPersonnel i.e. designation and number of personnel per designation:

…………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………….

Personnel Expenditure: permanently employed Professional per annum

Year 1 – first 12 months / R
Year 2 - from 13th month 5% escalation / R
Year 3 – from 25th month 5% escalation / R
Life cycle cost over 36 months / R

Goods & Services Expenditure: permanently employed Professional per annum

Year 1 – first 12 months / R
Year 2 - from 13th month 5% escalation / R
Year 3 – from 25th month 5% escalation / R
Life cycle cost over 36 months / R

7.4Part time / contracted Professional Personnel e.g. medical practitioner, psychiatrist, occupational therapist or spiritual leaders

  • Number of part time / contracted Professional Personnel: ……………………..
  • List all part time / contracted ProfessionalPersonnel i.e. designation and number of personnel per designation:

…………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………

Personnel Expenditure: part time / contractedProfessional Personnel per annum

Year 1 – first 12 months / R
Year 2 - from 13th month 5% escalation / R
Year 3 – from 25th month 5% escalation / R
Life cycle cost over 36 months / R

Goods & Services Expenditure: part time / contracted Professional Personnel per annum

Year 1 – first 12 months / R
Year 2 - from 13th month 5% escalation / R
Year 3 – from 25th month 5% escalation / R
Life cycle cost over 36 months / R

7.5Auxiliary Personnel e.g. driver(s), cleaners, gardeners, maintenance

  • Number of Auxiliary Personnel: ……………………..
  • List all Auxiliary Personnel i.e. designation and number of personnel per designation:

…………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………

Personnel Expenditure: Auxiliary Personnel per annum

Year 1 – first 12 months / R
Year 2 - from 13th month 5% escalation / R
Year 3 – from 25th month 5% escalation / R
Life cycle cost over 36 months / R

Goods & Services Expenditure: Auxiliary Personnel per annum

Year 1 – first 12 months / R
Year 2 - from 13th month 5% escalation / R
Year 3 – from 25th month 5% escalation / R
Life cycle cost over 36 months / R

7.6Food Services Personnel

Number of Food Services Personnel: ……………………..

List all Food Services Personnel i.e. designation and number of personnel per designation:

…………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………

Personnel Expenditure: Food Services Personnel per annum

Year 1 – first 12 months / R
Year 2 - from 13th month 5% escalation / R
Year 3 – from 25th month 5% escalation / R
Life cycle cost over 36 months / R

Goods & Services Expenditure: Food Services Personnel per annum

Year 1 – first 12 months / R
Year 2 - from 13th month 5% escalation / R
Year 3 – from 25th month 5% escalation / R
Life cycle cost over 36 months / R

The appended menu already attached to the bid document is to be used.

7.7 Laundry Services Personnel

  • Number of Laundry Personnel: ……………………..
  • List all Laundry Personnel i.e. designation and number of personnel per designation:

…………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………

Personnel Expenditure: Laundry Personnel per annum

Year 1 – first 12 months / R
Year 2 - from 13th month 5% escalation / R
Year 3 – from 25th month 5% escalation / R
Life cycle cost over 36 months / R

Goods & Services Expenditure: Laundry Personnel per annum

Year 1 – first 12 months / R
Year 2 - from 13th month 5% escalation / R
Year 3 – from 25th month 5% escalation / R
Life cycle cost over 36 months / R

7.8Security Services Personnel

  • Number of Security Personnel: ……………………..
  • List all Security Personnel i.e. designation and number of personnel per designation:

…………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………

Personnel Expenditure: Security Personnel per annum

Year 1 – first 12 months / R
Year 2 - from 13th month 5% escalation / R
Year 3 – from 25th month 5% escalation / R
Life cycle cost over 36 months / R

Goods & Services Expenditure: Security Personnel per annum

Year 1 – first 12 months / R
Year 2 - from 13th month 5% escalation / R
Year 3 – from 25th month 5% escalation / R
Life cycle cost over 36 months / R

10Estimated Transport Costs per return trip to towns based on tariffs at closing time of bid

Transport services is required:

10.1for the residents as may be required from time to time e.g. to hospital and sport matches

10.2for staff to collect supplies

10.3Transport parents to and from the facility

Transportation of residents/clients from and to the following towns upon admission to and discharge from the centre:

  • Kimberley: R………………………………………..
  • Kuruman: R………………………………………..
  • De Aar: R…………………………………………
  • Calvinia: R…………………………………………
  • Springbok: R…………………………………………
  • Postmasburg: R…………………………………….

Transportation must be provided in a duly licenced vehicle driven by a duly licenced driver.

11Financial Statements

Bidders shall submit their financial statements for 2012/2013 and 2013/2014 financial years, certified by a registered financial accountant as to determine whether the bidder has the financial capacity to render sustainable services.

12Contract Commencement Date

Please indicate the number of work days required after receipt of letter of acceptance of offer has been received by preferred bidder …………………………………………………….. (indicate number of work days).

I, the undersigned (full names & surname in print):

……………………………………………………………………………………………………………………………......

Certify that the prices offered are firm and that I have read directives on this price schedule, NCP 3.

……………………………………………………………….……………………………………………..

Signature of Bidder Date

……………………………………………………………………………………………………………………………………………………………………………………….

Print bidder’s name and surname

De Aar Secure Care Centre:NC/SOC/008/2015 1