Bid GS-18-02 Auditorium and Classroom AV System Renovation
Table of Contents
1.Introduction
1.1Background
2.PROVISION FOR
2.1SPECIFICATIONS
3.Required Documents
4.Requirements Process
4.1participation to Request for Proposal
4.2Inquiries
4.3Apology
4.4PRICING
4.5Payment
4.6Submission Date and Time
4.7Submission Address
4.8Confidentiality
4.9Insufficient Data
4.10Request for Proposal Award & Execution
4.11Validity
4.12Proposal Ownership
4.13Costs
4.14Liquidated Damages on late Deliveries
4.15Restrictions
4.16Disclosure
4.17Governing Laws
Appendix a Bill of quantity and price form - Option 1
Appendix B Bidder Contact Information and Proposal Checklist
1.Introduction
1.1Background
The American University of Beirut (hereinafter referred to as ‘AUB’ or the ‘University’) ( is a private, independent, educational not-for-profit corporation, founded in 1866, established under the laws of the State of New York, U.S.A., including a Campus and a Medical Center, in Beirut, Lebanon, and an office in the U.S.A., in New York (NY), U.S.A and is governed by an autonomous Board of Trustees.
AUB serves over 14,000 users. It consists of more than 6,000 faculty and staff, and has an enrolment of approximately 9,000 students, more than 1,200 of whom reside on Campus.
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2.PROVISION FOR
AUB is requesting offers from qualified suppliers for the provision of the following venues in Faculty of Health Sciences – Vandyke building:
1.Classroom 332AV System Renovation
2. Nabil Boustany AuditoriumAV System Renovation
as specified under Section 2.1.
2.1SPECIFICATIONS
1.Classroom 332 AV System Renovation:
No. / Description / Specifications / Make / Model / Part # / Qty1 / Mounting Frame / AAP 102
Two-Gang AAP Mounting Frame -black / Extron / AAP 102 / 60-300-02 / 1
2 / SuperPlate 100 / HDMI, VGA, Audio, USB – Black / Extron / AAP SuperPlate 100 / 70-1076-02 / 1
3 / Two USB A Female / Two USB A Female to USB B Female Adapters -- Black / Extron / Two USB A Female to USB B Female Adapters / 70-382-11 / 1
4 / Blank Plate - Single / Blank Plate - Single -- black / Extron / Blank Plate - Single / 70-090-11 / 1
5 / Four Input Scaler IN1604 / IN1604 DTP
Four Input Scaler with DTP Output / Extron / IN1604 DTP / 60-1457-01 / 1
6 / DTP Receiver / DTP Receiver for HDMI 70m
DTP HDMI 4K 230 Rx / Extron / DTP HDMI 4K 230 Rx / 60-1271-13 / 1
7 / Three Input Stereo Mixer with DSP / MVC 121 Plus
Three Input Stereo Mixer with DSP / Extron / MVC 121 Plus / 60-1096-01 / 1
8 / Two Channel 100V– 100 Watts Per Channel / XPA 1002
Two Channel Low and High Impedance Amplifiers – 100 Watts Per Channel / Extron / XPA 1002-100V / 60-1302-11 / 1
9 / Motorized Projection Screen 220cm wide + relays / Motorized Projection Screen 220cm wide +Relays
Overheat protection
self oiled motor
Up & down limiter
Metal Bar at the bottom
Minimum 4cm black border
Non-Chinese Brand / 1
10.1 / 3LCD WXGA wide projector Ultra short throw with wall mount / 3LCD WXGA projector ultra short throw 3500 lumens with wall mount , Audio In/out.
Acceptable brands: Sony, Hitachi, NEC, Panasonic / 1
10.2 / Spare lamp / spare lamp for 3LCD WXGA projector ultra short throw 3500 lumens / 1
11 / Gooseneck microphone with mount Set / Quality gooseneck microphone
microphone capsule with cardioid directivity
RF shielding against intermodulation from wireless devices
+Mount set
Acceptable Brand: Sony, Shure, Sennheiser / 1
12 / Ceiling Array Microphone / Ceiling Array Microphone / Shure / MXA910 / 1
13 / Audio Network Interface for MXA910 / Audio Network Interface for MXA910 / Shure / ANI4OUT / 1
14 / MULTI Viewer with Seamless Switcher / 2 * 1 HDMI Quad MULTI Viewer with Seamless Switcher / A-neuvideo / ANI-PIP-LITE / 1
15 / Full HD Camera PTZ / Full HD Camera PTZ
HDMI Video out,10x lossless optical zoom, 10MP Sensor,Pan Rotation Angle: -170°~+170°
Angle of View Horizon. 71-degree, Focus: Auto
control it via RS232 and Joystick Keyboard
Resolution:1920 x 1080 (HDTV 1080p)
Can be mounted on walls & ceilings / 2
16 / HDMI TO USB 4K CAPTURE CARD / HDMI TO USB 4K CAPTURE CARD; Standard and non-standard resolution from 640×360 up to 4096×2160 (4K DCI), Equivalent to Epiphanes AV.io 4K / 1
17 / Installation, Accessories & Misc
Classroom 332 / Cables, connectors & Converters
No. / Description / Specifications / Make / Model / Part # / Qty
18 / DisplayPort Male to HDMI / DisplayPort Male to HDMI Female Active Adapter - 6" Pigtail / Extron / DPM-HDMIF / 26-665-01 / 1
19 / Mini DisplayPort to HDMI / Mini DisplayPort Adapter Cables / Extron / MDP-HDMIF/6, Active,(1.8m) / 26-679-06 / 1
20 / USB 3.0 A to A Male Cable / USB 3.0 A to A Male Cable for Data Transfer(2 Meters) / USB 3.0 A to A or B Male Cable / 2
21 / Male to Male VGA and Audio Cables / Male to Male VGA and Audio Cables - Molded Connectors / Extron / VGA-A M-M MD/6 (1.8 m) / 26-490-02 / 1
22 / HDMI Cable 0.9m / Ultra Flexible High Speed HDMI Cable0.9m / Extron / HDMI Ultra/6 (0.9 m) / 26-663-03 / 3
23 / HDMI Cable 1.8m / Ultra Flexible High Speed HDMI Cable1.8m / Extron / HDMI Ultra/6 (1.8 m) / 26-663-06 / 4
24 / HDMI Cable 15m / HDMI Cable 15m
Non-Chinese Brand - Not Extron / 1
25 / HDMI Cable 20m / HDMI Cable 20m
Non-Chinese Brand - Not Extron / 1
2. Nabil Boustany AuditoriumAV System Renovation
No. / Description / Specification / Make / Model / Part # / Qty1 / Cable Cubby / 7" Cable Cubby TouchLink Pro Touchpanel
Black - w/o AC Module / Extron / TLP Pro 720C / 60-1396-0200 / 1
2 / Retractor VGA-A / Retractor Series/2 XL VGA-A / Extron / Retractor Series/2 XL VGA-A / 70-1066-11 / 1
3 / Retractor HDMI / Retractor Series/2 HDMI / Extron / Retractor Series/2 HDMI / 70-1065-04 / 1
4 / USB female plate / Two USB A Female to USB B Female Adapters (Black) / Extron / Two USB A Female to USB B Female Adapters (Black) / 70-382-11 / 1
5 / Retractor Filler / Retractor Filler Mod CP / Extron / Retractor Filler Mod CP / 70-1065-35 / 1
6 / Retractor Horizontal Mounting
Bracket Kit / Retractor Horizontal Mounting
Bracket Kit
For Horizontal Mounting Applications / Extron / Retractor Horizontal Mounting
Bracket Kit / 70-678-00 / 1
7 / Holds Three Retractor Modules / Cable Cubby 202 Retractor
Bracket
Holds Three Retractor Modules / Extron / Cable Cubby 202 Retractor
Bracket / 70-1043-02 / 1
8 / Blank Plate - Quad / Blank Plate - Quad / Extron / Blank Plate - Quad / 70-090-14 / 2
9 / Mounting Frame
AAP 100 / Low-Profile AAP Mounting Frame
AAP 100 / Extron / AAP 100 / 60-593-02 / 1
10 / One XLR 3-pin Male / One XLR 3-pin Male to Solder Cups - Switchcraft (Black) / Extron / One XLR 3-pin Male to Solder Cups - Switchcraft (Black) / 70-432-11 / 1
11 / DTP Receiver for HDMI Decorator Wallplate / DTP Receiver for HDMI - Decorator-Style Wallplate
HDMI Decorator-Style Rx, Black - 230 feet (70 m) / Extron /
DTP R HWP 4K 231 D / 60-1531-12 / 1
12 / IP Link Pro Control Processor, LL UI Upgrade / IP Link Pro Control Processor
IPCP Pro 350 / Extron / IPCP Pro 350 / 60-1417-01A / 1
13 / Scaling Presentation Switcher with DTP
IN1608 xi /
Eight Input HDCP-Compliant Scaling Presentation Switcher with DTP ExtensionIN1608 xi / Extron / IN1608 xi / 60-1238-81 / 1
14 / DSP Digital Matrix Processors
DMP 128 Plus C / 12x8 ProDSP Digital Matrix Processors
DMP 128 Plus C
12x8 ProDSP Processor w/AEC / Extron / DMP 128 Plus C / 60-1512-01 / 1
15 / Four Channel Amplifier
XPA 2004 /
Four Channel Amplifier - 200 Watts/Channel
XPA 2004 / Extron / XPA 2004 / 60-563-02 / 1
16 / Two Channel 100 Watts Per Channel
XPA 1002 Plus / Two Channel Low and High Impedance Amplifiers – 100 Watts Per Channel
XPA 1002 Plus / Extron / XPA 1002 Plus / 60-849-21 / 1
17 / Wall Mount Speakers
SM 28 / Wall Mount Speakers
SM 28
SpeedMount Two-Way Surface Mount Speakers with 8" Woofer
8 ohm - Black, Pair / Extron / SM 28 / 60-1309-02 / 3
18 / IP Link Four Relays / IP Link Accessory with Four Relays
IPA T RLY4 / Extron / IPA T RLY4 / 60-545-03 / 1
19 / DTP Transmitter for HDMI / DTP Transmitter for HDMI
DTP HDMI 4K 230 Tx / Extron / DTP HDMI 4K 230 Tx /
60-1271-12 / 4
20 / DTP Receiver for HDMI / DTP Receiver for HDMI
DTP HDMI 4K 230 Rx / Extron / DTP HDMI 4K 230 Rx / 60-1271-13 / 3
21 / USB Extender Plus T for touch screen / USB Extender Plus T for touch screen / Extron / 60-1471-12 / 1
22 / USB Extender Plus R for touch screen / USB Extender Plus R for touch screen / Extron / 60-1471-13 / 1
23 / 5000 lm WUXGA Laser Light Source 3LCD Projector / 5000 lumens 3LCD Projector laser light source with Native WUXGA (1920 by 1200) Resolution
10,000:1 Contrast Ratio
Up to 20,000h maintenance free design
Versatile inputs including HDMI inputs and DVI-D
RJ45 and HDBaseT for network control and monitoring
Optical Lens Shift
Advanced Geometric Correction
Vertical and Horizontal Keystone correction : +/-30%
Near instantaneous power on
Crestron Room View ConnectedTM / Sony / VPL-FHZ60 / 1
24 / Short Throw Lens / Optional short throw lens for FH60 series projectors with a throw ratio of 0.65 / Sony / VPLLZ3007 / 1
25 / Gooseneck microphone with mount Set / Quality gooseneck microphone
microphone capsule with cardioid directivity
RF shielding against intermodulation from wireless devices
+Mount set
Acceptable Brand: Sony, Shure, Sennheiser / 3
26 / lavalier Wireless System with Rackmount Set / Digital Wireless Lavalier Microphone professional clip-on microphonedynamic-cardioid microphone systemUp to 15 compatible channels (under optimal conditions) in license-free 2.4 GHz bandAutomatic frequency managementPrevents interferenceautomatic gain controlmetal housingAcceptable Brand: Sony, Shure, Sennheiser / 1
27 / Handheld Wireless System with Rackmount Set / Digital Handheld wireless dynamic-cardioid microphone system
Up to 15 compatible channels (under optimal conditions) in license-free 2.4 GHz band
Automatic frequency management
Prevents interference
automatic gain control
metal housing
Acceptable Brand: Sony, Shure, Sennheiser / 2
28 / MULTI Viewer with Seamless Switcher / 4 * 1 HDMI Quad MULTI Viewer with Seamless Switcher / A-neuvideo / ANI-QUAD-LITE / 1
29 / Full HD Camera PTZ / Full HD Camera PTZ
HDMI Video out,10x lossless optical zoom or better, 10MP Sensor or better, Pan Rotation Angle: -170° ~ +170°
Angle of View Horizon. 71-degree, Focus: Auto
control via RS232 and Joystick Keyboard
Resolution:1920 x 1080 (HDTV 1080p)
Can be mounted on walls & ceilings / 4
30 / HDMI TO USB 4K CAPTURE CARD / HDMI TO USB 4K CAPTURE CARD; Standard and non-standard resolution from 640×360 up to 4096×2160 (4K DCI), Equivalent to Epiphanes AV.io 4K / 1
31 / AV Rack 12U with drawer / AV Rack 12U with drawer / 1
38 / Installation, Accessories & Misc. cables / 1
Cables & accessories
Description / Specification / Make / Model / Part # / Qty
39 / Mini DP to HDMI F / Mini DP to HDMI F, Active, 6' (1.8m) / Extron / MDP-HDMIF/6 / 26-679-06 / 1
40 / DisplayPort Male to HDMI Female / DisplayPort Male to HDMI Female Active Adapter - 6" Pigtail / Extron / DPM-HDMIF / 26-665-01 / 1
41 / HDMI Cable 0.9m / Ultra Flexible High Speed HDMI Cable / Extron / HDMI Ultra/6 (0.9 m) / 26-663-03 / 5
42 / HDMI cable 1.8m / Ultra Flexible 6' (1.8 m) 4K/UHD Ready HDMI cable / Extron / HDMI Ultra/6 / 26-663-06 / 5
43 / Male to Male VGA and Audio Cables 1.8m / Male to Male VGA and Audio Cables - Molded Connectors / Extron / VGA-A M-M MD/6 (1.8 m) / 26-490-02 / 1
44 / USB 3.0 A to A Male Cable / USB 3.0 A to A Male Cable for Data Transfer(2 Meters) / USB 3.0 A to A or B Male Cable / 2
45 / Serial Control/Audio Cable / Serial Control/Audio Cable STP20 Cable / Extron / STP20/1000 / 22-157-03 / 1
46 / Non-Plenum 1000' (305 m) spool / Non-Plenum 1000' (305 m) spool / Extron / XTP DTP 24/1000 / 22-236-03 / 1
47 / HDMI Cable 20m / HDMI Cable 20m
Non-Chinese Brand / HDMI Cable 20m / 1
48 / HDMI Cable 25m / HDMI Cable 25m
Non-Chinese Brand / HDMI Cable 25m / 1
Notes:
Warranty on Projector: Three (3) years full parts and labor
Warranty on Lamp: One (1 ) year or 1000 hours whichever comes first
Warranty on Extron Items:Three (3) years full parts and labor
Warranty on all other items: One (1) year full parts and labor
The installation does not cover cable pulling and/or civil works.
These will be done by AUB PPD.
This item covers: termination, configuration, programming, testing and commissioning.
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3.Required Documents
All proposal documents should be provided in English and submitted with the following:
- One (1) separate envelope stamped with the following info on it:
Bid GS-18-02 Auditorium and Classroom AV System Renovation
ORIGINAL (FINANCIAL)
Name of bidder:
Includes:
- AUB Price form with prices(Appendix A), (Stamped ORIGINAL).
- Bidder Contact Information Form and Proposal Check list (Appendix B).
- Bidder Company offer form with prices, (Stamped ORIGINAL).
- Technical brochures.
- CD/USB containing a soft copy of all the above documents in MS Word orExcel format
- One (1) separate envelope stamped with name following info on it:
Bid GS-18-02 Auditorium and Classroom AV System Renovation
COPY (TECHNICAL)
Name of bidder:
Includes:
- AUB Price form, without prices, (Appendix A), (Stamped COPY).
- Bidder Contact Information Form and Proposal Check list (Appendix B).
- Bidder Company Offer form without prices, (Stamped COPY).
- Technical brochures.
- CD/USB containing a soft copy of all the above documents in MS Word orExcel format
Both (ORIGINAL and COPY) must be signed by an authorized representative of the supplier, each page must be initialed and the final page must be signed and dated.
The bidder’s offer must have a reference number
4.Requirements Process
4.1participation to Request for Proposal
Suppliers willing to submit their offers should confirm by sending an Intent to Respond through an email to Bid GS-18-02 Auditorium and Classroom AV System Renovation (Email ) within 3 business days of receiving the Request for Proposal.
4.2Inquiries
Inquiries related to specific parts of this Request for Proposal should be addressed .
4.3Apology
In case the requested services are not available, or you do not want to participate in this bid, you are kindly requested to respond by submitting a written dicating the reason and the bid reference number.
4.4PRICING
Please use Appendix A (Bill of Quantity and Price Form) for submitting your financial offers. Prices are to be quoted excluding VAT, and currencies used are only USD or LBP.
4.5Payment
AUB Standard Payment Terms for goods procured is 100% 45-60 days after delivery, installation and following the end user satisfaction written confirmation..
Advance payments for large contracts are authorized on exceptional basis and after receipt of Bank letter of Guarantee in the same amount of the advance payment.
4.6Submission Date and Time
Offers must be submitted on or before:
Wednesday, 18April 2018, 01:00 pmLebanon Time
In the event that AUB offices are officially closed on the date the proposals are due, the deadline for submission shall be automatically extended until the next business day.
4.7Submission Address
Offers must be submitted to the following address:
Bid Administrator
American University of Beirut
Office of CFO
College Hall, 2nd floor, Room 218
Bliss Street - Beirut – Lebanon
Offers submitted by hand or via post mail shall be enclosed in a sealed envelope clearly marked:
Bid GS-18-02 Auditorium and Classroom AV System Renovation
Alternatively, offers may be submitted by email to ly (make sure not exceed 10 MB). However, the confidentiality of electronic submissions through emails cannot be guaranteed by the University.
4.8Confidentiality
All information included in this Request for Proposal are confidential and only for the recipient knowledge. No information included in this document or in discussions connected to it may be disclosed to any other party. AUB may require bidders to execute a Non-Disclosure Agreement before being provided with some or all of the information included in the tenders.
4.9Insufficient Data
It is the responsibility of the person submitting the proposal to ensure the completeness of the information submitted. Failure to do so may result in the elimination of the proposal from consideration.
4.10Request for Proposal Award & Execution
AUB reserves the right to cancel the Request for Proposal without giving the reasons, at any stage prior to the execution of the contract whether before or after the selection of the successful Supplier. AUB reserves the right to reject any proposal without giving the reasons for such rejection. Unless otherwise stipulated, the Request for Proposal and proposal of the selected bidder will become part of any contract initiated by AUB. The contract form will be provided by AUB upon selection of the successful bidder. AUB will not incur any liability to any bidder as a result of using its rights hereunder or any other right provided for by law.
4.11Validity
Proposals submitted shall be valid for 6 months from the date of submission. Proposals will be treated as final and binding offers and may not be amended or withdrawn without the written permission of the University.
4.12Proposal Ownership
All materials submitted in response to this Request for Proposal shall become the property of AUB. Selection or rejection of a proposal does not affect such right.
4.13Costs
The University will not be liable for any costs incurred by Suppliers prior to issuance of or entering into a contract. Costs associated with developing the proposal, preparing for oral presentations, and any other expenses incurred by the Suppliers in responding to this Request for Proposal are entirely the responsibility of the Supplier, and shall not be reimbursed in any manner by AUB.
4.14Liquidated Damages on late dEliveries
If the supplier fails to supply the specified goods/services within the lead time stipulated by its proposal, or within a period specified by an order or a contract, AUB shall, without prejudice to other remedies under the purchase order or contract, deduct from the purchase order or contract price, as liquidated damages, a sum equivalent to 1% of the delivered price of the delayed goods/services for each commenced week of delay until actual delivery, to a maximum deduction of 10% of the contract value.
4.15restrictions
The University will not be liable for any costs incurred by Suppliers prior to issuance of or entering into a contract. Costs associated with developing the proposal, preparing for oral presentations, and any other expenses incurred by the Suppliers in responding to this Request for Proposal are entirely the responsibility of the Supplier, and shall not be reimbursed in any manner by AUB.
Individual foreign suppliers working in Lebanon need to provide a copy of work permit for non-Lebanese.
AUB is a tobacco free university; as such Tobacco companies and/or their subsidiaries are not allowed to participate in this Request for Proposal. Contractors and/or suppliers should ensure that their workers and staff comply with AUB’s non-smoking policy while on site.
4.16Disclosure
Supplier represents and certifies that the offer has not been knowingly disclosed directly or indirectly to any competitor or AUB staff or other Supplier before the opening of proposals by AUB. Supplier represents and certifies that the financial terms have been established independently without consultation, communication, or agreement for the purpose of restricting competition or any matter relating to such prices with any competitor or other Supplier. Supplier represents and certifies that no attempt has been made to induce any other company or person to submit or not to submit a proposal in response to this Request for Proposal for the purpose of restricting competition.
4.17Governing Laws
The laws of Lebanon shall govern the validity, interpretation, construction, performance, and implementation of this Request for Proposal. Any dispute arising out of this Request for Proposal shall be exclusively settled by the courts of Beirut, Lebanon.
Hanan Itani Ramadan
Director of Procurement & Contracts Administration
Cc.:Internal Audit Office
Bid Administration
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Appendix a
Bill of quantity and price form - Option 1
PLEASE USE THIS FORM AND INCLUDE IT IN YOUR OFFER WITH A SOFT COPY ON A CD OR DVD.