Bethel Youth Lacrosse Association

April 2011 Meeting Minutes

April 4, 2011

Members present: Debbie Burke, Mike Ferraro, Ray Bornn, Luigi Marconi, Rick Vizi, Mike Tamborino, Pat Mango and Heather Tibbitts. Park and Rec. Supervisor Eileen Earle

President’s Report: Debbie Burke

  1. President requested from the Boy’s and Girl’s Coordinators a report identifying which coaches are CPR Certified and which still need to be.
  2. President wanted confirmation on all coaches having fully stocked medical kits with emergency contact information included. As per Eileen Earle, Park and Rec. will supply cold packs for the remainder of this year only.
  3. President requested from Boy’s and Girl’s Coordinators a report on which coaches have completed code of conduct and back ground checks.
  4. President requested from Boy’s and Girl’s Coordinators they send master schedules to Park and Rec. as per Eileen Earle.

Vice President’s Report: Mike Ferraro

  1. Vice President reported on injury on Johnson Field and agreed to send a broadcast email to league high lighting what coaches are to do when injuries occur.
  2. Vice President reported two important dates involving the high school program; Saturday, April 30th is Bethel Youth Day with festivities between the high school games and Thursday, May 19th Bethel High Girl’s Senior Day at 7:00.
  3. Vice President Requests full apparel is available for sale during Youth Day.
  4. Vice President requested from Boy’s and Girl’s Coordinators that they coordinate uniform distribution utilizing a deposit system to ensure uniforms are returned.

Treasurer’s Report: Ray Bornn

  1. Treasurer provided March Financial Statement with an ending balance of $14,226.86 high lighting both the income and expenditures.
  2. Treasurer was provided with updated budget information from both Boy’s and Girl’s Coordinator as to Tournament and Referee fees for the season. Total budgeted tournament and referee fees are approximately $8,000.
  3. Equipment and Shorts Request were made by Boy’s coordinator for approximately $500
  4. Treasure will begin to put moneys aside for 2012 boys uniform purchase to be made before the end of the calendar year.
  5. Treasurer requested of Vice President a bulk list of scholarship players who need to be entered into US Lacrosse’s bulk payment system.
  6. Treasurer reported on apparel sale proceeds from Pep Rally.
  7. Financials attached

Boy’s Coordinators Report: Pat Mango and Mike Tamborino

  1. Boy’s Coordinators requested additional goalie equipment (3 chest pads, 3 throat protectors, 1 girdle med) as well as boys black shorts for 2011 Season.

Girl’s Coordinator’s Report: Heather Tibbitts

  1. Girl’s Coordinator requested additional unbiased help with rating Senior Team players lacrosse talents for dividing into a Black and Maroon team. Black team is comprised of higher skilled players. Maroon team is comprised of lesser skilled players as well as new players.
  2. Girl’s Coordinator will coordinate uniform distribution with Cindy Keane.
  3. Girl’s Coordinator committed to April 29 for Bishop Photo Night for girls at practice and will communicate as time nears.

Fund Raiser’s Report: Luigi Marcone

  1. Fund Raiser printed and distributed raffle tickets to board members for distribution. Luigi will print more this week to distribute. Requested money and stubs be handled carefully. Rafflewill be for a May 21 West Point Lacrosse game and the drawing will be during high school boy’senior night.
  2. Fund Raiser requested Boy’s and Girl’s Coordinators to secure a date for Bishop Photo to take individual and team pictures.
  3. Fund raiser will contact Bishop Photo raffle winner to select a game for her team’s action pictures.
  4. Fund Raiser confirmed Car Wash is set for May 1 and requested the Boy’s and Girl’s Coordinators to coordinate car wash duties.

Little Laxers

Rick Vizi wants to start Little Laxers this week. Mike Ferraro to supply Little Laxer Roster for Rick to make contact with all registrations.

Meeting adjourned.

Next Meeting is set for Monday, May 2, 2011

MARCH STATEMENT
Transaction Type / Deposits / Withdrawals / Date / BALANCE / Description
BEG. BALANCE / $9,443.59
Ach Credit / $230.00 / 3/1/2011 / $9,673.59 / Registration - Online
Ach Credit / $230.00 / 3/1/2011 / $9,903.59 / Registration - Online
Ach Credit / $670.00 / 3/2/2011 / $10,573.59 / Registration - Online
Ach Withdrawal / $184.81 / 3/2/2011 / $10,388.78 / Registration - Online Expense
Ach Credit / $345.00 / 3/4/2011 / $10,733.78 / Registration - Online
DEPOSIT / $1,050.00 / 3/7/2011 / $11,783.78 / CLINIC - 13 BOYS & 17 GIRLS
DEPOSIT / $304.00 / 3/7/2011 / $12,087.78 / Apparel Sale + $75 Refund
Ach Credit / $150.00 / 3/7/2011 / $12,237.78 / Registration - Online
Ach Credit / $60.00 / 3/17/2011 / $12,297.78 / Registration - Online
Ach Credit / $710.00 / 3/18/2011 / $13,007.78 / Registration - Online
CK #1553 / $50.00 / 3/21/2011 / $12,957.78
Ach Credit / $450.00 / 3/21/2011 / $13,407.78 / Registration - Online
Ach Credit / $560.00 / 3/22/2011 / $13,967.78 / Registration - Online
CK #1548 / $130.00 / 3/23/2011 / $13,837.78 / Indoor Goal
CK #1549 / $275.00 / 3/23/2011 / $13,562.78 / Girl's Winter Clinic
CK #1551 / $16.92 / 3/28/2011 / $13,545.86 / Nets - Equipment
MAR. TOTALS / $4,759.00 / $656.73
ENDING BALANCE / $13,545.86
OUTSTANDING DEPOSITS AND WITHDRAWALS
CK #1547 / $750.00 / $12,795.86 / Girl's Tournament - 3
CK #1552 / $300.00 / $12,495.86 / Boy's Tournament
DEPOSIT / $750.00 / 4/1/2011 / $13,245.86 / GIRL'S CLINIC
DEPOSIT / $500.00 / 4/1/2011 / $13,745.86 / Boy's Winter Clinic Reimbursement
DEPOSIT / $681.00 / 4/1/2011 / $14,426.86 / Apparel Sale - Pep Rally
CK #1553 / $50.00 / 4/3/2011 / $14,376.86 / Putnam house
CK #1554 / $150.00 / 4/3/2011 / $14,226.86 / Girl's Clinic