BETHEL PTO BOARD MEETING MINUTES

August 9, 2016

Attendees: Marie Schwieterman, Robin Murphy, Dawn Fetgatter, Michele Coppock, Nikki Mihelcic, Jodi Petty, Ashley Singleton, Amy Yates, Tricia Moore

I. Minutes

Dawn Fetgatter motioned to approve minutes from July 29, 2016. Motion was seconded by Ashley Singleton. All in favor.

II. Old Business

a)Direct Donation Campaign –Ashley is following up with INK Garage (MAC Designs) about home/Bethel/Ohio design. See separate sheet for donation tiers (amount, item). Nikki M. research taking donation through website via PayPal.

b)Spirit Wear

  1. Open house sale – August 25, Nikki M. will lead sale, others help with table set up at 5:00 outside conference room, Miss Petty reserving conference room, Rachel Elam working shift 5:30-6:30, secure 1 more (non-board) volunteer, Nikki M. will email Miss Petty with a blurb to include in newsletter/FB/website, Amy Y. will create an order form for Open House to direct families to our website. Liz will get change.

ii. Credit card reader – PayPal Here, new Yahoo! email and PayPal accountcreated, reader requested and should arrive in 7-10 days, 2.7% fee to be absorbed by PTO

*Motion by Dawn, Second by Marie, all in favor

iii. Email change with Small Town Print – previously Holly Mills’ personal address, Dawn and Amy checking into website/ordering

  1. SmallTown Print –Amy Y. is following up to determine online ordering guidelines and print/delivery schedules for the upcoming year so that we can inform parents at orientation night/beginning of the year.

c)Kindergarten Shirts

  1. Current Order Update – new design approved via email, Michele and Marie handling order and pickup, ordered 45 small/50 medium/20 large/10 extra-large, shirts will be distributed at Kdg. Orientation on August 30 by Amy Y. and Dawn (plus Tricia Moore) will meet at 5:15 to distribute shirts on desks.

ii. Old shirts – sell for $10.00 each at Open House and Kdg. Orientation

III. New Business

a)Coffee Caboose – Smoothies for teachers on August 26 at 7:30-9:30am, Marie will send email and flyer to Miss Petty for distribution to teachers, Marie will get granola bars and/or trail mix

b)Website – Dawn made a motion to continue the website and charge fees to the PTO credit card. Second by Amy Y., all in favor.

c)Yearbook – advertise open position on Facebook and follow up on securing a committee head at the September PTO meeting.

d)COSI - $990 a day, Amy Y. will try to secure a date while 5th grade is at CampKern, one day for grades 1-4

e)Kindergarten Orientation – August 30 at 6:00pm, Nikki M. will purchase cookies and water to be delivered to Dawn, Amy Y. and Dawn will set up/distribute refreshments, Michele and Marie will handle spirit wear in main hallway with conference room for “storage”. Liz will get change.

f)Dawn will update prices of Spirit Wear in glass case

g)Michele, Amy Landes and Marie will organize Santa’s Workshop. Miss Petty confirmed we will be able to use the little gym this year as the auditorium is a classroom. Set-up on November 22. Sale dates November 28 – December 2.

h)Share a Coke – with a Bethel Bee, $5.00 through Coke’s website, free shipping on orders over $60.00, $2.00 gift boxes. Possible teacher Christmas present or spirit item.

i)Nikki M. will create and print the volunteer form to be handed out at the beginning of the school year: include yearbook, SOM breakfast helper, spirit wear helper, Box Tops helper. Create calendar of events as well.

j)Recycling bins – Michele will get the old bins removed and check into any funds due.

k)

V. Adjournment

Next meeting: Friday, September 9, 9:00am in Elementary Cafeteria