Beresford City Council
March 7, 2016
The Beresford City Council met in regular session in the City Library Community Room on March 7, 2016 at 7:30 p.m.
Members present: Mayor Jim Fedderson presiding, Steve Cain, Gerald Dahlin, Tom Erickson, Art Schott, Teresa Sveeggen and Dan Williams.
Also present: Kathy Moller, Finance Officer.
Absent: None.
Adopt Agenda: Motion by Cain, seconded by Sveeggen to adopt the agenda. All present Council Members voted aye, motion carried.
Minutes: Erickson made the motion, seconded by Dahlin to approve the February 16, 2016 Council Minutes. All present Council Members voted aye, motion carried.
Public Hearing
Alcoholic Beverage License Transfer from VFW/American Legion to Klassix, Inc., 206 N 3rd St.: Moller noted that she received the paperwork and there were no objections to the license transfer. Motion by Williams, seconded by Schott to approve the alcoholic beverage license transfer from the VFW/American Legion to Klassix, Inc. All present Council Members voted aye, motion carried.
Public Forum and Visitors
Dave Gillespie – Lincoln County Commissioner: Lincoln County Commissioner, Dave Gillespie addressed the Council regarding the Terry Cowan and Tim Cowan farm. Gillespie gave Council a handout of ideas that could be causing the excessive water run-off, along with a list of recent flooded areas. Mayor and Council stated that they would look at the water drainage.
New Business
Consider bids for LED High Mast Lighting Luminaires: Electric Superintendent, Nordquist reviewed the six bids for the LED high mast lighting luminaires and recommended J.H. Larson’s bid. Motion by Dahlin, seconded by Schott to accept the bid from J.H. Larson in the amount of $28,800.00. All present Council Members voted aye, motion carried.
Qty: (8) Part# Qty (16) Part # Total
Bidder HMLED2-12-5K-AS-G-F HMLED2-12-5K-AS-G-AN Cost
J.H. Larson $ 9,600.00 $19,200.00 $28,800.00
Wesco Distribution $10,772.80 $21,545.60 $32,318.40
Border States Electric $ 9,875.04 $19,750.08 $29,625.12
Graybar $ 9,880.00 $19,760.00 $29,640.00
RESCO $ 9,895.04 $19,790.08 $29,685.12
IRBY Utilities $ 9,748.00 $19,496.00 $29,244.00
Consider bids for 2016 Model Trailer Mounted Vacuum Excavator: Electric Superintendent, Nordquist reviewed the three bids for the 2016 model trailer mounted vacuum excavator and recommended the Vermeer High Plains bid. Motion by Erickson, seconded by Sveeggen to accept the bid from Vermeer High Plains in the amount of $59,900.00. All present Council Members voted aye, motion carried.
Bidder Cost Less Trade Total Cost
Vermeer High Plains $81,870.00 $21,970.00 $59,900.00
Ditch Witch of SD $77,316.04 $13,000.00 $64,316.04
(Bid #1 with 7000# axles on trailer)
Ditch Witch of SD $79,734.28 $13,000.00 $66,734.28
(Bid #2 with 8000# axles on trailer)
Consider bids for Asphalt Surface Treatment Project: The following bids were received for the City’s 2016 asphalt surface treatment. Erickson made the motion, seconded by Schott to approve the low bid from The Road Guy in the amount of $55,800.00. All present Council members voted aye, motion carried.
(65 T) (600 T) (65 T) (600 T)
MC 800 Type 2A MC 800 Type 2A
Asphalt Aggregate Asphalt Aggregate Total
Per Ton Per Ton Amount Amount Bid
The Road Guy $620.00 $25.00 $40,300.00 $15,000.00 $55,800.00
Topkote Inc. $628.15 $24.70 $40,829.75 $14,820.00 $57,049.75
Asphalt Surfacing Co. $643.00 $33.00 $41,795.00 $19,800.00 $61,595.00
Consider bids for Crushed Gravel and Sub-Base Materials: The following bids were received for the City’s 2016 Sub-base material and crushed gravel. Williams made the motion, seconded by Dahlin to approve the delivered and loaded low bid from Rechnagel Construction. All present Council Members voted aye, motion carried.
Delivered Loaded (1500T) (1500T)
Price Price Total Cost Total Cost
Per Ton Per Ton Delivered at Pit
Rechnagel Construction $9.30 $4.00 $13,950.00 $6,000.00
Concrete Materials $9.90 $4.15 $14,850.00 $6,225.00
Ordinance 2016-02 – Supplemental Appropriation Ordinance – First Reading: Ordinance 2016-02 an Ordinance to supplement FY 2016 and include monies appropriated in the FY 2015 budget in the amount of $108,000 for the purchase of a new bucket truck was given its first reading and placed on file.
Authorize Advertising for bids on Industrial Park Access Road Project: Schott authorized advertising for bids for the Industrial Park Access Road Project. Dahlin seconded, all present Council Members voted aye, motion carried.
Abatement Request – Travis Salberg – 1964 Marlette Trailer House: Schott made the motion to approve the abatement request from Travis Salberg in the amount of $52.80 for the 1964 Marlette Trailer House. Erickson seconded, all present Council Members voted aye, motion carried.
Discussion & Information Items
City Wide Cleanup – Set date – April 18 and 19: The summer hours at the Rubble Site will start on April 4th with free dumping to City residents for two weeks. The City Wide Cleanup is scheduled for April 18th & 19th.
Local Board of Equalization meets March 21: The local board of equalization will meet at the Beresford Community Library on Monday March 21, 2016 at 7:30 p.m. The purpose of the meeting is to review any objections Beresford residents may have to the counties assessment of their property. Individuals wishing to appeal will have until 5pm on Thursday March 17th, 2016 to submit their written request.
District 3 Meeting in Elk Point – March 17: Mayor reminded Council of the District 3 Meeting in Elk Point on March 17th. Fedderson, Zeimetz, Moller, Dahlin, Sveeggen, Cain and Schott plan on attending.
Approval of Travel Requests:
A motion to approve the following travel requests was made by Erickson, seconded by Schott. All present Council Members voted aye, motion carried.
SD Police Chiefs Association Spring Conference, Deadwood, April 19-22, Christensen
Statewide Sex Offenders Registry Conference, Deadwood, March 29-30, Steckelberg
2015 IBC Means of Egress Training, Sioux Falls, March 31, Fillingsness
Payment of Bills:
A motion was made by Williams, seconded by Erickson to approve payment of the bills listed below, motion carried.
Aaron’s Pro Window Cleaning, service, $35.00; Accounting Service Center, storm shelter/Post Office, $35.00; Adams, Jill, refund, $9.77; AFLAC, insurance, $1,941.24; Alliance Communications, settlement, $187.08; Altec, 2016 F550 Bucket Truck, $145,640.00;
Altec Industries, inspection, $1,346.00; Appeara, service, $667.74; Badger Communications, office supplies, $148.30; Baker & Taylor, books, $440.09; Barnes & Noble, books, $147.67; Batteries Plus, batteries, $53.90; Beal Distributing, beer, $5,419.75; Beresford Cablevision, monthly billing, $374.85; Beresford Municipal Telephone, monthly billing, $2,074.40;
Beresford Municipal Utilities, monthly billing, $14,197.62; Beresford Republic, legal publishing, $1,033.74; Big Sioux Delivery, fee, $59.50; Blue Tarp Financial, tools, $289.99; Border States Electric, resale, $1,503.51; Bridges at Beresford, clothing allowance, $78.50; Carlson’s HVAC & Plumbing, 50 gal hot water heater, $1,530.62; Chesterman Company, resale, $730.16; City of Vermillion, tipping fees, $4,570.07; Comfort Inn & Suites, lodging, $121.27; Concrete Materials, cold mix, $843.95; Consortia, consulting, $3,200.00; Continental Research, supplies, $1,653.42; Dakota Beverage, beer, $4,043.75; DakotaCare, health insurance, $35,936.51;
DGR Engineering, ARC Flash study, $10,805.00; Diesel Machinery, repair, $19.58; Dose, Kyle, refund, $75.26; Eidem, Andrew, meals, $22.00; Fastenal Company, drill set, $259.98; Fiber Ring Rev Pooling Assn, pooling fees, $2,292.00; Fiesta Foods, GC food, $455.46;
Findaway World, office supplies, $20.93; Follett School Solutions, support, $1,000.00; Frieberg, Nelson & Ask, closing costs for 113 S 3rd St, $772.50; Gale/Cengage Learning, books, $19.79; Girard, Richard & Anita, refund, $78.40; HD Supply Waterworks, meters, $3,516.22; Heidebrecht, Jeff, reimbursement, $40.12; Homestead Bldg., supplies, $86.84; J H Larson Company, bulbs, $157.75;
Jet Truck Plaza, fire dept. fuel, $24.79; Johnson Brothers, liquor, $1,987.48; L P Gill, tipping fees, $350.70; Lewis & Clark RWS, water, $14,149.98; Menards, safe, $384.77; MH Equipment, repair, $115.22; Micromarketing, UnCD, $39.99; Mid America Computer Corp, billing fees, $2,389.59; MidAmerican Energy, natural gas, $2,836.19; Midwest Tape, DVD’s, $388.05; Muller Auto Parts, repair, $865.79; New York Life, insurance, $108.00; Nordquist, Michael J, mileage & meals, $168.88; Olson’s Ace Hardware, supplies, $1,105.59; Papa Murphy’s Pizza, resale, $285.00; Pedersen Machine, mower repair, $945.77; Pinnacle Publishing, directories, $4,720.20;
Printing Plus, Bridges punch cards, $139.00; Queen City, supplies, $415.68; Quill Corporation, office supplies, $407.62; Republic National, liquor, $3,677.06; Royal Bake Shop, catering, $61.44; Schaap, Ray, refund, $33.57; SD Department of Health, lab fees, $231.00; SD Municipal League, District 3 registration, $112.00; SD Supplemental, retirement, $3,020.00; SDN Communications, maint. agreement, $6,060.64; Sheehan Mack Sales, Volvo L60G lease, $1,300.00; Short, Koty or Tina, refund, $57.94; Singer, Darlene, refund, $93.05; Sioux Falls Shopping News, Bridges wedding guide, $310.00; Southeastern Elec Coop, electricity, $499.16;
SS Graphics, Bridges logo & install, $100.00; State Industrial Products, tools, $289.96; Steeneck Enterprises, gutter brackets, $5.00;
Stern Oil, mobil aero HFA, $652.72; Stuart C Irby, sw & ln protection, $828.00; Sturdevant’s, repair, $54.97; Swiden Distributing, resale, $1,564.83; Toshiba Financial Services, copier lease, $236.99; Total Stop, fuel, $758.99; Twedt, Dagny, refund, $8.47; UPS, shipping fees, $203.61; Upstart, summer reading program, $823.76; USAC, schools & libraries, $4,570.43; Vanderlinde, Matt or Chelsea, refund, $35.67; Vantage Point, VDSL Subscriber planning, $1,120.00; Variety Food, GC food, $2,578.51;
Verizon Wireless, service, $1,341.34; Walt’s Homestyle Foods, resale, $66.00; Washington National, insurance, $432.10; WESCO Distribution, tools, $3,705.00; Wilson Sporting Goods, golf merchandise, $461.92; Winter Equipment, snowplow expense, $3,108.19;
Zeimetz, Jerry, mileage, $300.00.
February 2016 Payroll Total:
Finance $5,473.60; Gov’t Bldg. $78.75; Police $19,091.32; Street $10,580.64; Liquor $5,196.64; Water $8,002.38; Electric $26,676.71; Sewer $7,276.41; Telephone $32,084.23; Rubble/Recycling $796.08; Library $8,493.08; Building Inspector $1,000.00; City Administrator $6,777.52; Golf Course $7,000.00; Clubhouse $4,572.42; Event Center $3,164.17.
Adjournment: As there was no further business, the meeting adjourned at 8:05 p.m. on a motion by Sveeggen seconded by Cain. All present Council Members voted aye, motion carried.
______Kathy Moller, Finance Officer Recorded by Elaine Johnson
Page 3 of 3