Beresford City Council

April 2, 2007

The Beresford City Council met in regular session in the City Library Community Room on April 2, 2007, at 7:30 p.m.

Members present: Mayor Brent Palmer presiding, Rich Spaans, Wayne Akland, Gary Lambert, Chuck Von Eschen, Pete Womack, Dan Cotton.

Members absent: None.

Also present: Jerry Zeimetz, City Administrator, Kathy Moller, Finance Officer, Tom Frieberg, City Attorney.

Adopt Agenda: A motion to adopt the agenda was made by Akland, second by Spaans, motion carried.

Minutes: Minutes from the meeting held on March 19, 2007 were approved on a motion by Cotton, second by Womack, motion carried.

Department Head Reports:

Larry Christensen – Enhanced 911: Larry Christensen, Jay Bontje and Todd Hansen were all present to discuss the Enhanced 911 service for the City of Beresford. They got proposals from 2 South Dakota companies that provide E-911 call handling equipment – South Dakota Network and Sioux Falls Two Way Radio. The SDN proposal includes hardware, software, installation, and training at a cost of $57,000 (after the first year warranty, maintenance would be an additional charge). The proposal from SF Two Way Radio includes hardware, software, installation and training for $63,000 (a 5 year extended warranty is available at an additional charge). The group recommends SDN. A motion to purchase the E911 equipment from SDN in the amount of $57,000.00 was made by Akland, second by Cotton, motion carried.

Todd Hansen – Additional Cable TV Channels: Todd Hansen reported that he would like to add two new channels to Tier 2 of the analog cable TV: the Outdoor Channel (would move this from digital cable to analog cable) and National Geographic. Motion to approve the 2 new CATV channels was made by Lambert, second by Cotton, motion carried.

Mike Conklin – Bridges Event Center Policies & Fee Schedule: Mike Conklin presented the proposed Bridges Event Center policies & fees. Some of the rules are quite restrictive but the Council feels that is necessary with such a big investment as this. It was emphasized that no one will be allowed in the Event Center until an employee is present, and no keys will be given out. Mike also stated that more policies might be added later, as well as the fee schedule may be amended as time goes on. There are several events scheduled so far, the first is a wedding reception on June 16th, then there are 4 class reunions, 5 wedding receptions, and several meetings that go through the fall. Tom Frieberg will help draw up a rental agreement and checklist for renters. A motion to adopt the proposed Bridges at Beresford Event Center Policies & Fee Schedule was made by Von Eschen, second by Womack, motion carried.

Mike Conklin – Items to Order for Event Center: Mike also presented a list of items that need to be ordered for the Event Center. A motion to approve the purchase of these items was made by Von Eschen, second by Lambert, motion carried.

Part-time Hire at Bridges Golf Course Clubhouse: Mike would like to hire Joy DenOuden part-time at the Clubhouse at $7.00/hour. Motion to approve the aforementioned hire was made by Womack, second by Akland, motion carried.

Unfinished Business:

Lewis & Clark Rural Water Funding – Ordinance 2007-03 2nd Reading: The second reading for the Lewis & Clark Rural Water Funding, Resolution 2007-03 was approved for adoption on a motion by Cotton, second by Von Eschen, motion carried.

ORDINANCE 2007-03 (Published Separate of Minutes)

Spring Clean Up: Jerry Zeimetz announced that the spring clean up is scheduled for April 10 – May 19. This includes free dumping to City residents of leaves, grass clippings and branches only.

Summer Hours at Rubble Site: Jerry talked with Jim Wiese, the Rubble Site Attendant, about extending the hours for the Rubble Site to 5:30 p.m. each day, which was fine with Jim; however, we need to check on the regulations regarding the number of hours for part-time employees.

New Business:

2007 Mosquito Prevention & Control Grant Application: Jerry Zeimetz requested approval to submit the grant request for the mosquito control for 2007. The grant is a 50/50 match of $4,947.00. A motion was made by Spaans, second by Cotton, to approve the grant request, motion carried.

Letter of Agreement for Engineering Services on North First Street Reconstruction: The Council received a copy of the cost estimate to replace the gravel road with curb & gutter and asphalt in front of Zweifel’s, Tiedeman’s, Dolan’s and Moore’s houses. The new cost estimate is $69,500. A letter of agreement will be sent to the residents and if they are in agreement, they can proceed with the project subject to the Council’s approval. Jerry will invite those homeowners to the next Council Meeting.

Monthly Gas Quote: One gas quote was received from Total Stop that includes a 2.5-cent discount off the pump price less 18 cents in taxes. Motion to approve the gas quote from Total Stop was made by Lambert, second by Akland, motion carried.

Part-Time Hire at Liquor Store: Dee Akland, Liquor Store Manager, requested to hire Nick Day part-time at the Liquor Store at $7.00/hour. Motion to approve the part-time hire of Nick Day at $7.00/hour was made by Von Eschen, second by Akland, motion carried.

Pay Request #8 Bridges at Beresford Community Center & Clubhouse: Pay Request #8 to Daniels Construction in the amount of $147,076.50 was approved for payment in a motion by Spaans, second by Von Eschen, motion carried.

Discussion & Information Items:

Certificate of Achievement Awarded to city of Beresford Public Water System: The City of Beresford public water system has met the requirements of the Safe Drinking Water Act and the state of South Dakota’s regulations for supplying safe drinking water to the public, and received a Certificate of Achievement from the Department of Environmental & Natural Resources. Congratulations to all the employees of the Water Department on a job well done!

Garage for Community Bus: The Rural Office of Community Services (ROCS) has money available to purchase a building to house the community bus and van. They prefer a 3-stall building – one stall for the bus, one for the van, and an office. ROCS will pay for the building and the City would be responsible for purchasing the land. A few locations were discussed, no action was taken.

Catholic Church Drainage: The temporary ditch that was put in last spring is still in place but we want to make sure it is adequate before going any further. If it is, the dirt piles will be leveled in a month or two.

Water Drainage in the City Park: Mayor Palmer reported that he received a call over the weekend regarding the water drainage problem in the City Park. No action was taken.

Approval of Travel Requests:

The following travel requests were approved on a motion by Lambert, second by Womack, motion carried:

SD Police Chiefs’ Spring Conference, Huron, April 25-27, Christensen

Fred Pryor Seminar, Sioux Falls, April 5, Akland

SD Street Maintenance Association Spring Mtg., Mitchell, April 25-26, Andre

SD City Managers’ Association Spring Mtg., Elk Point, April 12, Zeimetz

Payment of Bills:

A motion was made by Von Eschen, second by Spaans, to approve payment of the bills listed below, motion carried.

A & B Business Equipment, copier lease, $732.49; AAA Collections, garnishment, $601.58; Beresford Baseball Association, 2007 subsidy, $4,250.00; Brookings/Swiftel, wireless exp., $34.88; Brown & Saenger, paper, $101.70; Cooperative Oil Co., fuel, $594.04; Dakota Sports, home plate, $64.50; Davis Sun Turf, drag mat, $845.00; Eagle One, bag racks & club washer, $899.00; Easy Picker Golf Products, wire baskets & stand, $556.51; GCSA of SD, dues, $80.00; Gempler’s Inc., clothing, $94.50; Justin Gravely, clothing, $109.99; Graybar Electric, repair, $4,122.26; Hawkins Water Treatment, cylinder, $10.00; High Voltage Test Lab., safety equipment, $7.90; Hydrologic, supplies, $75.76.

IBEW Local #426, union dues, $675.00; Light & Siren, equipment for new police car, $1,843.95; McLeod’s Printing, election supplies, $53.00; Menard’s, grounds, $357.54; Kathy Moller, travel, $101.85; Muller Auto Parts, vehicle exp., $1,648.18; Olson’s Hardware, $815.65; Pics Telecom Corp., CO repair, $611.87; Larry Pravecek, clothing, $84.43; RESCO, new construction, $7,468.68; SD Dept. of Health, lab fees, $50.00; SDML Work Comp. Fund, 2006 audit billing, $2,058.00; SD Mun. Street Maint. Assoc., spring mtg., $25.00; SD Supplemental Ret. Plan, PR deduction, $160.00; SF Ford, repair, $219.84; Sprint PCS, service, $545.39; Tessman Seed Co., erosion blankets, $183.00.

Titan Machinery, repair, $376.91; Davis Sun Turf, signs, $235.60; Twite Construction, repair, $20.41; USAC, USF clearing account, $2,149.00; Travis Watkins, clothing, $30.00; Wesco, UG wire, $816.90; Whalen Law Office, garnishment, $575.42; Jerry Zeimetz, March car allowance, $300.00; Aaron’s Pro Window Cleaning, service, $135.00; All Star Pro Golf, golf merchandise, $505.35; Applied Software, repair, $52.50; Baker & Taylor, books, $993.77; Blackstone Audiobooks, audiobooks, $56.25; Demco, supplies, $152.82; Cooperative Oil Co., fuel for golf carts, $327.36; Frieberg etal, March retainer, $1,000.00; Gale Group, library books, $247.89; Printing Plus, supplies, $100.50.

Quill Corp., supplies, $283.72; Regent Book Co., books, $245.16; Taste of Home, book, $28,98; The Library Store, supplies, $40.01; UPS, shipping fees, $127.57; Upstart, supplies, $330.86; Zep Mfg., supplies, $73.24; Menard’s, supplies, $169.25; Della Angle, refund, $8.98; Beresford Dollar + Store, refund, $9.79; Clean Tech, refund, $24.05; Helen Grace, refund, $5.30; Scott Jacobson, refund, $8.13; Mike Klemme, refund, $80.06; Darrell Knutson, refund, $23.43; Melissa Larsen, refund, $19.25; Tom Manning, $23.32, refund, Malyssa Schnieder, refund, $11.74; Beresford Cablevision, monthly billing, $144.50; Beresford Mun. Telephone, monthly billing, $3,905.55.

Beresford Mun. Utilities, monthly billing, $10,106.68; Wellmark, health ins., $26,959.20; New York Life, group ins., $219.95; Beal Distributing, beer, $9,206.20; Carlson Distributing, beer, $3,728.01; CDW Gov’t Inc., typewriter & supplies, $309.27; Chesterman Co., supplies, $428.50; Dakota Beverage, beer, $3,764.95; Dakota Riggers & Tool, tools, $318.35; Daniels Construction, Bridges project, $147,076.50; Ditch Witch of SD, tractor, $16,828.00; Erickson’s Heating & AC, repair, $220.62; Johnson Brothers, liquor, $6,376.06; Kruse Building Center, supplies, $887.31.

Murdo Ford & Mercury, police car and pickup, $41,382.00; Pedersen Machine, vehicle exp., $42.39; Pedersen Welding, repair, $5.00; Queen City Wholesale, resale mdse, $2,107.66; SF Sanitation, March service, $4,824.60; Rural Alliance, Intercarrier Comp. Reform, $1,500.00; Sodak Distributing, liquor, $7,277.45; Universal Publications, advertising, $125.00; Walt’s Homestyle Food, resale mdse, $50.00; Zep Mfg., supplies, $230.66.

March 2007 Payroll: Finance $4,400.00; Gov’t Bldg, $172.83; Police, $13,454.08; Dispatch $11,545.94; Street $15,706.69; Parks $3,503.31; Liquor $6,411.00; Water $6,222.73; Electric $17,697.63; Sewer $6,477.02; Telephone $22,986.26; Rubble/Recycling $891.34; Library $5,407.46; Bldg. Inspector $120.00; City Admin. $65,539.20; Golf Course $4,087.60.

Adjournment: As there was no further business, the meeting was adjourned at 8:53 p.m. on a motion by Akland, second by Lambert, motion carried.

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Kathy L. Moller, Finance Officer

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