BC Minutes for October 5, 2010
Pride Alliance
The group is submitting their club budget because they submitted it too late last semester.
They are requesting funding for speaker accommodations. They are also requesting funding for refreshments at several film screenings. They are also asking for $1365 for a speaker fee, and received some funding from Social Council for it.
They are holding two GAPS this semester.
All security will cost $150 for GAPS.
Pride week is an Amherst College only event.
There is a motion to fund $2571. Vote results are 5 in favor, 0 opposed, 0 abstentions.
Men’s Frisbee
Funding had been approved for a tournament and the representative would like to submit a check request. He has an invoice for the tournament fee. They would like to get a check early, because the tournament fee is due for the following weekend. However, it would be easier to front the money and submit a receipt later.
Amherst Christian Fellowship
The fall conference is the coming weekend and will be in Worcester, MA. They would like to change the numbers because more people signed up. The amount is now $375 up from $250.
There will also be a conference in Hartford, CT, the weekend of October 24th. They are requesting $700 ($35 per student).
They would also like to add on a dinner for Family Weekend Dinner. They are requesting $200.
They also have a coffee house night called Heartbeat. They plan on using $70 for food from val. It will be a five-college event, so they would like $12.50 for publicity and $30 for decorations.
ACF has spent $150 on a lunch. Therefore they have $50 left in the $200 rule.
The dinner that they are planning on Family Weekend is one in which they are expecting 80-100 people to event. They would like the students to prepare the dinners for their parents. They would like it to be an event in which parents can see who is in the ACF and students can interact with each other. In this case, food may be integral because there is no possibility of a dinner without food.
They hadn’t planned on opening it up but they are not opposed to the idea.
They are advised to request this funding from Dean Fatemi.
There is a motion to fund $0.
For the coffee house, they are planning to have song, dance, and musical performances. The requests are for drinks and cookies, decorations, and publicity. Since they have $50 left in the $200 rule, they could use that.
There is a motion to fund everything except for the food. They are advised to request funding for Program Board and Social Council.
Vote results are 5 in favor, 0 opposed, 0 abstentions.
La Causa
They are here to resolve an issue with Voices. They were approved for $4000 but they asked for $8000. They have been to Social Council, Program Board, and are waiting for Dean Fatemi.
They are still requesting $4000. The number is the same because the other sources are paying for other components of their event. However, they expect that the honorariums will always be paid.
There is a motion to fund $4000. Vote results are 5 in favor, 0 opposed, 0 abstentions. They will most likely be back to ask for funding for lodging, and other details.
Ventilation
They are requesting a PA system and Performer price for another event. They would also like to request advertising for this event. They are requesting $9 for publicity.
There is a motion for $869. Vote results are 5 in favor, 0 opposed, 0 abstentions.
There is also an emergency funding need for a band attached to a performer. Travel expenses will cost $40.
Transfer Students Association
There are requesting a $50 intro meeting food. The meeting is planned for Monday the 18th of October. They are also requesting $9 for publicity.
There is a motion to emergency fund $59. Vote results are 5 in favor, 0 opposed, 0 abstentions.
Men’s Rugby
They are asking for a coach’s stipend. There is a motion to fund in full. Vote results are 5 in favor, 0 opposed, 0 abstentions.
3D
The group is submitting their budget for the semester.
They are requesting $10 for first aid kit and the same for a kickball, a basketball for $20. In addition to this, supplies for arts and crafts.
They are also requesting food for a movie night, and an end of semester farewell party.
They could also request funding from SCEF.
This group has never been approved a budget from the AAS.
They will zero all of the food, and one round of publicity. Their first event is on Sunday.
There is a motion to fund everything except food. Vote results are 5 in favor, 0 opposed, 0 abstentions.
ACEMS
They are requesting a radio. The senate approved one but they had been approved two in the budgetary committee meeting. This would be the spare radio in case one breaks.
They would also like a copy machine. They often need to copy medical records, and certification documents, as well as training materials and receipts. They would like a standalone copier, but it can also hook up to a computer. It is a tabletop copier.
There is a motion to fund in full. There is an objection. The copier would be kept in the ACEMS office. Vote results are 5 in favor, 0 opposed, 0 abstentions.
Mead Docents
They are requesting funding for Zumbyes and $80 for food out of their $200 rule.
There is a motion to fund in full. Vote results are 5 in favor, 0 opposed, 0 abstentions.
Pep Band
The band is requesting flip folders, sheet music, and pizza. The pizza is for an introductory meeting. They have not yet had an introductory meeting. Their goal is to get it up and running by homecoming.
He has been in contact with Mark Swanson from the music department. However, the music department now does not want people in orchestra involved in Pep Band.
The sheet music is the most important thing. The food is for an intro meeting, and they will also request publicity.
The committee recommends that they have an intro meeting and find out how many people are interested, and what they want to do.
There is a motion to fund in full plus publicity. There is an objection to funding the sheet music before they know how much they need. The money would cover fifteen to twenty band members.
They were planning on having their intro meeting by next week.
They would like to table the sheet music and flip folders until the intro meeting.
There is a motion to fund $51.21. Vote results are 5 in favor, 0 opposed, 0 abstentions.
Women’s Ultimate
The Frisbee team tried to fill the tanks of AAS vans at the gas station and it wasn’t opened, so they paid for it themselves.
Although this is after the fact, in the previous semester the same thing happened and the AAS approved this, because it seemed unfair that groups who got AAS vans with full tanks did not have to pay while groups with empty tanks did.
There is a motion to fund in full. Vote results are 5 in favor, 0 opposed, 0 abstentions.
Cicrus
Circus is partnering with a literary journal. They would like to have a reading over family weekend with food, chair rental, and security.
The food would come out of the $200 rule. Motion to fund $235. Vote results are 6 in favor, 0 opposed, 0 abstentions.
Amherst Political Union
The group did not submit a request. There is a motion to not hear the request. Vote results are 3 in favor, 2 opposed, 0 abstentions.
They would have been requesting an honorarium for $7500. They had already secured $3000 from the President’s Office.