BASD BOYS SOCCER BOOSTER CLUB MEETING MINUTES

JUNE 1ST, 2015

PRESENT: Kim Koller-Blakeslee, Charlene Gaus, Mindy Methven, Mark Rudloff, John Boatman, Brett Boatman, Beth Rudloff, Denise Schomer, Mindy Mikesic

Meeting started at 7:03 pm called to order by Charlene

APROVAL OF THE MINUTES –Charlene motioned to accept; Mark seconded it.

TREASURER’S REPORT – account balance is $2,671.55 and balanced with the statement

CO-CHAIR REPORT

  • Act 82 form – can break down by team (Jr High, JV, Varsity)
  • Number of players registered on first day of competition
  • Must turn in monthly reports backed up by statements
  • Athletic Director wants to present information to School District by 7/1 (Business Plan, all documents, fundraisers, spending – camps, senior night, banquet, etc.)
  • Any purchase of $250 or more must be approved by Athletic Director – any other purchases besides items to make money (i.e., Sam’s Club purchase for Concession Stand)
  • We have a scoreboard for soccer (purchased for softball)
  • Logo must be approved by Athletic Director
  • Using Big B, Indian Head and Shield are suggested
  • Charlene has emailed Jon but hasn’t heard back
  • Clearances – those who have non-public time with the players must have clearances
  • New PA law requires all coaches to have a coaching certificate – Paid and Unpaid coaches
  • BASD is paying for paid coaches
  • Doesn’t have to be renewed
  • Cash Raffle has been submitted
  • John Elnitski (Girls club) emailed Charlene stating that there was $366 leftover from speed camp sponsors and will we return $183?
  • How was there money left over?
  • Why did the players pay if there was a profit made?
  • Have not heard back from John as of the meeting
  • Discussed whether to give $183 to Girls to keep things amicable
  • We must have a breakdown of this year’s speed camp & if there is a profit, it must be returned making a $0 balance
  • Charlene motioned & Mark seconded

SECRETARY’S REPORT

  • Mary Cronin volunteered to help get sponsors for Cash Raffle
  • Katina Pacella & Val Fulton have agreed to take over the Concession Stand
  • Suggested that the items that are sold be scaled back
  • Requested for both to attend the July meeting to make the final determinations about how the concession stand will be run
  • Definitely want a heavy menu for Stadium games
  • Got email addresses for some of the 6th grade soon-to-be 7th grade players to add to our mailing list

OLD BUSINESS

  • FUNDRAISERS
  • Cash Raffle
  • For the month of October – selling times will be pre-season til the 1st week of Sept
  • ****Still need a help getting sponsors****
  • Program Sponsors – need a few volunteers to help
  • CLOTHING ORDERS
  • Waiting on BASD approval

EAGLE SCOUT PROJECT REQUEST

  • Email went out today (6/1)

NEW BUSINESS

  • Website – Mindy is requesting to have control of the website
  • Soccer Camp
  • Booster Club will pay $50 per player
  • Dates – August 10th – 14th
  • Leaning towards including Jr High & High School
  • Mindy to discuss with Scott about registration setup and “must have deposit”
  • Having a July meeting

Mindy motioned to adjourn. Charlene seconded it.