Bainbridge Island School District
Facilities, Operations and Capital Projects
Date: January 20, 2017
To: Dr. Peter Bang-Knudsen, Superintendent
From: Tamela Van Winkle, Executive Director
Re: Capital Projects and Facilities Report - January
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CAPITAL PROJECTS
Budget Summary:
· The attached Bond 2009 Project Summary provides detailed information regarding the status of the 2009 budget. Through value engineering and project progression we continue to realign budget and project priorities.
Estimated Budget $ 42,861,137
Encumbered To Date $ 38,857,783
Expenditures To Date $ 38,624,548
Encumbered PO Balance $ 233,235
Capital Project Budget Balance $ 4,003,354
Blakely Replacement
· Mithun Architects contract is complete.
· Schematic Design documents are complete and currently under review by the district, sub consultants, contractor and cost consultant.
· The Schematic Design construction estimate is currently being developed independently by the cost consultant and contractor.
· A partnering meeting with the City of Bainbridge Island (CoBI) is scheduled for February 14th. Participants include representatives from the district, CoBI (staff directly connected to the Blakely construction project i.e. planning, public works, the Conditional Use Permit department (CUP) etc., Mithun (architects), LPD Engineering (civil consultant) and FORMA (contractor).
· A presentation of the Schematic Design to the CoBI Design Review Board (DRB) is currently scheduled for March 6th.
· A presentation of the Schematic Design to Maintenance and Transportation staff is scheduled for February 28th.
· A presentation of the Schematic Design and initial cost estimate to the BISD School Board is scheduled for February 16th.
· Geo-technical work continues. Four test-borings were performed in December to help clarify sub-surface conditions. Final report is due early February.
BHS 100 Replacement
· The Steering Committee is actively engaged in discovery. In partnership with the district and Mahlum, conversations and exploration regarding BHS campus master planning, community partnerships, and both current and future CTE programs continue to evolve.
· Parents, teachers, administrators and representatives from the BHS Steering Committee met to discuss the future programmatic requirements for Special Education. The conversation was collaborative and extremely informative to the design team. Consensus around the possibility of designing new Special Education classrooms in the 300 Building was unanimous. Next steps include bringing schematic ideas forward for consideration.
· Site visits are scheduled for Wednesday, January 25th. Visits will include Issaquah High School, Liberty High School and Gibson Ek High School. Each school features recently built environments supporting performing arts, CTE, and art environments.
District-Wide
· District-wide signage has been standardized. Signage will address campus access during school hours and events, dogs on campus, skateboards, visitor sign-in and restricted bus access. Maintenance will begin installation early February.
· The district-wide radio system upgrade continues. New radio repeaters, controls and antennae have been installed at Wilkes and BHS. Testing is proceeding and new radios will be distributed to Wilkes staff shortly. Woodward, Sakai, Blakely and Ordway will follow shortly with staff training in March.
Facilities
· Facilities continue to be scheduled via FS Direct.
· Community users are successfully requesting facilities online through our new FS Direct program.
· Facility use demands continue to increase. As schedule conflicts occur between the district, community users and Parks and Recreation, facility staff provide resources and opportunities to mitigate concerns and find equitable solutions.
· An update regarding facility use will be presented at the January 26th board meeting.
Surplus
· District-wide surplus storage and disposal is now complete thanks to the hard work of Melinda Ketcheside and Dane Fenwick.
· A savings of $6,000 (general fund budget) was realized due to organization and coordination by Dane Fenwick and support efforts from the custodial and maintenance staff.
Small Works Projects
Woodward
· The Field Storage Building is complete and has been handed off to Woodward Staff for use. The two conex boxes it replaces will be removed once the fields have dried in the late spring/summer.
BHS
· The stadium sound system replacement is now complete.
· A strobe light notifying students and staff of announcements when loud machinery is in use has been installed in the woodshop.
· The BHS 200 Building classroom LED lighting retrofit is now complete. In addition to improved light quality and controllability, reductions in electricity usage will translate into savings to the general fund. A portion of the cost of replacement was funded through a PSE grant.
Wilkes
· An additional access door is scheduled for installation during winter break. The door system is being installed in the front lobby to add an additional layer of controlled access to the west instructional areas. The doors will be electronically controlled by main office personnel and the existing card access entry system.