TROUT LAKE SCHOOL BOARD
REGULAR MEETING MINUTES
APRIL 20, 2016
7:00 PM
CALL TO ORDER AND WELCOME
The meeting was called to order at 7:00 PM by Camden McMahon. Other board members present were Carl Allaway, Ken BeLieu and Joe Dean. Others present were Doug Dearden, Crystal Lanz, Kya Fee and Ethelyn Beeks.
Absent: Brendan Norman
PLEDGE OF ALLEGIANCE was led by Camden McMahon.
1.0 APPROVAL OF AGENDA
The agenda stands as approved with the addition of 9.6 RESIGNATION, 9.7 APPROVAL OF PRELIMINARY TRACK WORK and 9.8 APPROVAL OF LEAVE REQUEST under 9.0 ACTION.
2.0 SAY SOMETHING POSITIVE
Ken BeLieu stated that he is amazed at the number of middle school track participants, how well behaved they were and, the fun they were having at their track meet recently. Crystal Lanz also stated how well they did at their meet. Crystal Lanz commented that a tremendous job was done on the Trout Lake Run, there was a good turnout and, it was a fabulous day. Doug Dearden stated that a lot of activities are done here at Trout Lake School and the staff is really good at putting in extra time for the benefit of the students. Camden McMahon commended Sally Wells for the organization of Robotics this winter and spring, it was a successful season. Camden McMahon also thanked Laurie Sherburne for the DI coordination. Doug Dearden commented that John Elyard also did First Lego League this year with the middle school. Joe Dean reported that he was so impressed with the Jazz Night recently held, it was a great performance and, the venue was really nice.
3.0 HEARING OF VISITORS
None
4.0 CORRESPONDENCE
The board read a letter of resignation from Andy Holmes effective at the end of the current 2015-2016 school year.
5.0 STUDENT REPORT
Kya Fee gave the following report: High School track has about 20 participants, and the relay teams have a great chance of going to and winning state; middle school track has over 50 participants, they recently had their first meet where it hailed and, Justin Peck ran a 5:06 mile; ASB is planning on having a game night for high school/middle school; the Prom is May 14th at the Grange and, “A Touch of Class” is the theme; Lilli Rodriguez’s senior project is a play that will be put on in about three weeks; there have been two assemblies lately, a violinist and, the Portland opera, students stated that they enjoyed the assemblies; the Robotics team was very close to going to Nationals this year; the NHS is leaving for Ashland this weekend to see two plays; the juniors hosted the Senior Dinner this week and, gave a presentation on the upcoming junior trip; elementary students in grades 3 and 4 went to Fort Vancouver today. Kya Fee also presented a project that the 4th grade class is now working on and, a wagon made by one of the students.
April 20, 2016
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Doug Dearden stated that Tyler Collins won the Geography Bee for Trout Lake middle school and, went on to the state competition which is his second year to qualify.
6.0 FINANCIAL
6.1 FINANCIAL PROJECTIONS FOR APRIL
Doug Dearden presented the financial projections for April 2016. The fund balance is estimated at $940,620.
7.0 INFORMATION AND DISCUSSION
7.1 SUPERINTENDENT REPORT
Enrollment Report: The enrollment for April 2016 is 220 total students, 213.34 FTE.
Staffing for 2016-17: Superintendent Dearden reported that 3 interviews will be held tomorrow for the CTE position. There are 17 applicants for the first grade position, 4 will be interviewed next week on Thursday the 28th beginning at 11:00 AM.
Review of District Goals: The Superintendent gave the board a copy of the goals that were made and, stated that there is good progress being made on them. Crystal Lanz reported that teachers have been exploring other school schedules and will be getting back to her with their findings.
7.2 PRINCIPAL REPORT
Crystal Lanz gave the following Principal’s report: The Trout Lake Run made approximately $1500-$1600 profit and, a meeting will be held next week to recap the activity to look at different dates and better marketing. There were 125 paid runners and they would like to have 200 next year. Crystal Lanz stated that there was a great effort by advisors, students and everyone involved. Honor roll: 100 5-12 graders on the honor roll for the third quarter, which is a great effort by students; parent-teacher conferences will be held the next two days; MSP testing begins next week and, the Smarter Balanced testing will begin in May. Crystal Lanz received email confirmation about the Healthy Kids, Healthy Schools grant and Trout Lake was awarded a water bottle filling station in the amount of $1,050.
7.3 LEGISLATIVE REPORT: FINAL
Doug commented that next Tuesday, Senator Curtis King and Rep Norm Johnson will be visiting Trout Lake School at 8:00 AM.
Ken BeLieu stated the $40,000 wage for starting teachers did not happen; levy cliff was not fixed; there is a reinvested interest in charter schools with funding coming out of lottery funds; the budget resolution favored the Senate; committees to study whether there is a teacher shortage or not. Ken BeLieu reported that really nothing much happened to help education.
7.4 FACILITIES REPORT
Bus barn: Carl Allaway brought a brochure for steel buildings as that is what he prefers but would like to see something done that looks nice, and a building that a bus can drive through instead of backing in that has room for a storage section. Joe Dean agrees with Carl and, feels that the structure needs to be minimal.
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Remodel of science room: Doug Dearden stated that there will be a remodel of the science room this summer with approximately $5,000 needed for flooring, and the removal of the center island to create more space.
Bleacher replacement: Doug Dearden asked if the wood from the bleachers could be put up for surplus. Joe Dean feels the school could use some of the wood for school projects.
Concrete replacement for front walkway: Doug Dearden has one bid for $13,000 and he will be receiving some more bids for next meeting.
HVAC replacement: Doug Dearden stated that approximately $15,000 will be needed for replacing HVAC units.
Replacement of dishwasher clarification: Doug Dearden stated that the correct dishwasher was ordered and is here waiting to be installed tomorrow.
7.5 MURAL FOLLOW UP
Doug Dearden stated that nothing has happened with the mural yet and, the plan is still to paint it under the covered area the 23-26 of May.
8.0 CONSENT AGENDA
8.1 BOARD MINUTES
The March 16, 2016 board meeting minutes were presented for approval.
8.2 VOUCHERS AND PAYROLL
The Superintendent and Business Manager recommend the approval of the following:
General Fund Accounts Payable in the amount of $35,741.27.
ASB Fund Accounts Payable in the amount of $5,493.39.
Payroll estimated in the amount of $227,608.
9.0 ACTION
9.1 CONSENT AGENDA
Carl Allaway made a motion to approve the consent agenda. Ken BeLieu seconded the motion. Motion carried.
9.2 RESOLUTION 04-16: REVISION OF CONDITIONAL USE PERMIT
Carl Allaway made a motion to approve Resolution 04-16 Revision of Conditional Use Permit. Joe Dean seconded the motion. Motion carried.
9.3 POLICY 3530
Joe Dean made a motion to approve Policy # 3530. Ken BeLieu seconded the motion. Motion carried.
9.4 DRIVER’S ED VEHICLE LEASE
Ken BeLieu made a motion to approve the Driver’s Ed vehicle lease from Griffith Motors. Joe Dean seconded the motion. Motion carried.
April 20, 2016
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9.5 SUPPLEMENTAL CONTRACT
Joe Dean made a motion to approve the following supplemental contract:
Adam Peck MS Assistant Track Coach $1,000
Camden McMahon seconded the motion. Motion carried.
9.6 RESIGNATION
Carl Allaway made a motion to approve the resignation of Andy Holmes. Ken BeLieu seconded the motion. Motion carried.
9.7 APPROVAL OF PRELIMINARY TRACK WORK EXPENSES
Ken BeLieu made a motion to approve the preliminary track work expenses not to exceed $11,000. Joe Dean seconded the motion. Motion carried.
9.8 APPROVAL OF LEAVE REQUEST
Carl Allaway made a motion to approve two days professional leave for Michele Davis. Joe Dean seconded the motion. Motion carried.
10.0 MISCELLANEOUS
10.1 BOARD ACTION CALENDARAND CHECklist
EC
11.0 EXECUTIVE SESSION
No executive session
Carl Allaway made a motion to adjourn the meeting at 8:45 PM. Joe Dean seconded the motion. Motion carried.
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