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Project Area Map3

Back Ground of KP- Southern Area Development Project 4

  1. Project Component

Executive summary and progress

Component A:Community Development Support 6

a)Formation of CBOs, EIGs and CEIGs6

b)Community Training (Office Bearers of CBOs/EIGs)6

  1. Progress- Result Frame work6

c)Carrying out of Community Action Plan (CAPs)7

  1. Prioritize of needs in CAPS- Result Frame work7

d)Registration of CBOs with Social Welfare Department7

e)Passing out of Trainees (skill Training) from 7

Khyber Institute of Technical Education (KITE)

  1. District and Trade wise status- Result Frame work8

Component B:Community Development support8

a)Approval of 51 Infrastructure schemes8

  1. District and Nature wise status- Result Frame work9
  2. Progress/ Status of 51 infrastructure schemes9

b)PC-I/ cost estimates of schemes ready for approval (Portfolio developed)9-10

COMPONENT =Project Implementation Support11

  1. Project Human Resources and Procurement11
  2. Coordination with Administration, District line department, NGOs11
  3. Mid Term Review (MTR) of KP-SADP by World Bank11

Annexure-I –Summary of Status of staff of PMU and DIUs12

Annexure-I(a)- Status of staff of PMU-13

Annexure-I(b)- Status of staff of DIU- DI Khan14

Annexure-I(b)- Status of staff of DIU- Tank15

Annexure-I(b)- Status of staff of DIU- Lakki Marwat16

Annexure-II- Status of procurement of Goods As of June 201417

Annexure-III- Status of Training/ Workshop Organized18

Annexure-IV- Financial statement as of June 201419

Annexure- V- MTR agreed actions and status20-25

Project Area Map


KP- Southern Area Development Project is a multifaceted developmental initiative of the Provincial Government for the recovery and rehabilitation and speedy uplift of three least developed and crisis hit Southern Districts i.e. D.I. Khan, Lakki Marwat & Tank, of Khyber Pakhtunkhwa. The Project is funded by the Multi Donor Trust Fund, World Bank (MDTF-WB) grant, Project targeted completion date is June, 2015. The Project is 100% funded by the Multi Donor Trust Fund, World Bank (MDTF-WB) with the total Cost of Rs.1704.060 (million) i.e. (US$ 18 .000 million)

Local Government & Rural Development Department is the implementing Agency and it will be executed through Project Management Unit (PMU) with its field offices, i.es Districts Implementation Units (DIUs), at District of Lakki Marwat, Tank and DI Khan.

The Project main objective is to strengthen the capacity of the targeted communities and to improve their livelihood options by providing them opportunities and access to social and productive infrastructure through their active involvement. The KP-SADP will reach out toun-served and under- served low income communities in the project operational areas.

  1. Project Components

These Objectives will be achieved through following key components:-

A: - Community Development Support

B: - Community Driven Investment Program

B1– Social Infrastructure

B2 – Productive Infrastructure

B3 – Asset Building for Ultra-Poor

C: - Project Implementation Support

The Project is designed on the World Bank Time tested Community Driven Development (CDD) Approach, for the post conflict environments, in areas with poor track records of service delivery with main focus on quick development of the affected communities.

The progress report covers the activities carried out by the KP- Southern Area Development Projectduring the reporting quarter that is from April, 2014to June, 2014 and cumulative achievement till June 2014.
Overview of the activities carried out in the period are as under,
  1. Community Development Support

During the reporting quarter formation of CBOs, EIGs and CEIGs, Community Training (Office Bearers of CBOs/EIGs) and Carrying out of Community Action Plan (CAPs) were continued, Moreover, the KP-SADP also in close coordination with the Social Welfare Department for the registration of CBOs. The most momentous event of the last quarter was the passing out of Trainees (skill Training) from Khyber Institute of Technical Education

Similarly under Component B-Community Development support, 51 infrastructure schemes of different natures were identified, surveyed and approved from the respective forums. The same is in very advance stages of completion. Furthermore, the KP-SADP also identified, surveyed 47schemes/ activities of different nature and 7.017 km roads amounting to Rs. 72.971 million and are ready from approval of the respective forums. Necessary NOC have been provided by the respective line agencies in the project operational districts.

  1. Component C=Project Implementation Support

Under this component the KP-SADP conducted interview for the vacant post. The Interview was conducted by a committee comprising of members from P&D Department, representative from commissioner office, the three DOs and the Project Director KP-SADP. List of proposed candidates were submitted to the World Bank for NOL. Some of the key staff like Communication specialist, MIS Officer, CDOs, Field Engineers and Admn/ HR Officer was made on board.

Midterm review of KP-SADP was also carried out by the World Bank during the reporting period. The agreed actions in the aide memoire were complied and are in the process of implementation.

KP-SADP utilizes social mobilization as its primary means of supporting the marginalized rural communities. The mobilization of communities in terms of formation of CBOs/EIGs is the pre- requisite for the execution of project activities provided in the project documents. The formation and capacity building of office bearers of these CBOs/ EIGs continued during the reporting period that is from April 2014-June 2014 in the project operation district of DI Khan, Lakki Marwat and Tank.

  1. Formation of CBOs, EIGs and CEIGs

During the reporting period from April 2014 to June 2014 formed 44CBOs with 1864 members, this also includes 8 females CBOs with memberships 226. Formation of EIGs was also gaining momentum day by day and 30 numbers of different categories, like farmers, business, livestock etc with membership of 282 achieved. This also includes formation of 26 Female EIGs with 215 members.

Cumulative progress. achieved as ofJune2014, formation of 396 CBOs with total membership 14372, this include 83FCBOs with memberships2647.Moreover, cumulative progress in term of formation of EIGs is, formation of 292 with membership 2884. Similarly this also includes 125 FEIGs having membership of 1119. Furthermore, one number of CEIGs was also formed with memberships of 12 numbers.

  1. Community Training (Office Bearers of CBOs/EIGs)

Capacity Building of Office Bearers of CBO/EIGs, the next and important step was the capacity building of these office Bearers, so that they shoulder the responsibility to effectively and efficiently run and sustain the Community Based Organizations/ Economic Interest Groups in their respective villages.

The KP- SADP so far arranged 23 OBTs in which 610 office bearers participated. This also includes 7 OBT for female and participation was 140 members.

Furthermore, the KP- SADP also arranged capacity building training on procurement Management and Finance Management for the CBOs, In order to acquaint them with the procedure of Procurement and Finance Management on World Bank guidelines. These training were arranged in the respective project operation areas and were conducted by the Procurement, Finance and Infrastructure Specialist of KP-SADP.

District and gender wise details of activities are categorized in the following result frame works

  1. Progress- Result Frame work

S. No / Activity / D I Khan / Tank / Lakki Marwat
Male / Female / Total / Male / Female / Total / Male / Female / total
1 / CBO (no.) / 110 / 47 / 157 / 45 / 11 / 56 / 158 / 25 / 183
2 / CBO Membership / 5262 / 1508 / 6770 / 1478 / 344 / 1822 / 4985 / 795 / 5780
3 / EIG (no.) / 107 / 85 / 192 / 29 / 21 / 50 / 31 / 19 / 50
4 / EIG Membership / 1161 / 714 / 1875 / 262 / 183 / 445 / 342 / 222 / 564
5 / CEIG (no) / 0 / 0 / 0 / 1 / 0 / 1 / 0 / 0 / 0
6 / CEIGs memberships / 0 / 0 / 0 / 12 / 0 / 12 / 0 / 0 / 0
7 / Community training (OBT) / 7 / 3 / 10 / 1 / 0 / 1 / 9 / 4 / 13
8 / Members/ participantant (OBT) / 200 / 94 / 294 / 40 / 0 / 40 / 270 / 46 / 316
10 / CAP (no.) / 48 / 25 / 73 / 30 / 0 / 30 / 76 / 10 / 86
  1. Carrying out of Community Action Plan (CAPs)

The KP SADP so far conducted 159 community action plan (CAPS) in project operational areas. This also includes 35 CAPS conducted by the female staff with female communities.

District and gender wise details of activities prioritized categorized in the following result frame works,

  1. Priority of needs in CAPS- Result Frame work

S. No / Activity / D I Khan / Tank / Lakki Marwat
Male / Female / Total / Male / Female / total / Male / Female / total
1 / CAP (no.) / 48 / 25 / 73 / 30 / 0 / 30 / 76 / 10 / 86
2 / Top priority identified in CAP / Roads, street pavement and drainage, dispensary / Roads, street pavement and drainage, dispensary, DWSS / Street pavement and drainage system, DWSS, roads / DWSS / DWSS / DWSS
  1. Registration of CBOs with Social Welfare Department

The most important task is the registration of these CBOs with the Social Welfare Department in the respective project operational area. So far only 92 CBOs have been registered by the social welfare department of KP- SADP, while 180 cases of CBOS registration is in process in the Social Welfare Department.

  1. Passing out of Trainees (skill Training) from Khyber Institute of Technical Education (KITE)

One of the objectives of the KP-SADP is to build the capacity of youth in different trades, so that they become valuable member of the society.

On June 24th, 2014 115 youth successfully completed six months skill training in different trades in KITE. Certificates and tool kits were distributed to the trainees. The KITE will submit detailed completion report, which will be shared with the accordingly once received.

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District and trade wise details of trainee completed six months course are mentioned in the following Result frame work,

  1. Districts and Trade wise Status- Result frame work

District and trade wise details of trainees
Sr. No / Trade / DI Khan / Lakki Marwat / Tank
1 / Mobile Phone Repair / 13 / 5 / 9
2 / Motor Cycle Mechanic / 6 / 10 / 2
3 / AC and Refrigeration / 8 / 9 / 11
4 / UPS Mechanic / 10 / 6 / 5
5 / Tailoring / 14 / 4 / 3
51 / 34 / 30
  1. Approval of 51 Infrastructure schemes

During the reporting quarter from April2014 to June 2014, 51 new schemes of different nature were identified and prioritized by the respective CBOs/EIGs, which were followed by the detail social and technical feasibility and were found feasible for implementation. The same was also prioritized in the Community Action Plan. These schemes were discussed and recommended by District Review committee (DRC) in the respective districts (DI Khan, Lakki Marwat and Tank) to the PMU for approval. The Sub-Projects/Activity Review & Approval Committee (SARAC) at PMU approved these schemes.

District and nature wise summary of 51 infrastructure schemes approved by DRC and SARAC during the reporting quarter that is from April- June 2014are as under,

Sr. No. / Nature of Schemes / DIU
DI Khan / DIU Lakki Marwat / DIU Tank
1 / Irrigation channel/ lining / 8 / -
2 / Village Access Road / 8 / 2 / 5
3 / Drainage facility & Street: Pavement / 2 / 7 / 2
4 / Drinking water supply system (solar system) / - / 15 / -
5 / Rehabilitation of Drinking water supply system / - / 1 / -
6 / Rehabilitation of Veterinary Center / - / 1 / -
Total / 18 / 26 / 7

District and nature wise details of these Infrastructure schemes are summarized in the following result frame work

  1. District and nature wise -Result Frame work

Scheme / D I Khan / Tank / Lakki Marwat
Total No. / Measure / Total No. / Measure / Total No. / Measure
Irrigation channel/ lining / 8 / 29,140-ft / -
Village Access Road / 8 / 7.883 -km / 5 / 1.544-km / 2 / 3 -Km
Drainage facility & Street: Pavement / 2 / 3187- ft / 2 / 1643- ft / 7 / 11541- ft
Drinking water supply system (solar system) / - / - / 15
Rehabilitation of Drinking water supply system / - / - / 1
Rehabilitation of Veterinary Center / - / - / 1
District wise schemes / 18 / 7 / 26
Total schemes / 51
  1. Progress /Status of 51 number of Infrastructure schemes

The above schemes are at different stages of completion that is from 25%- 95% up to June 2014. These schemes will be completed in July, August 2014.

  1. PC-I/ cost estimates of schemes ready for approval (Portfolio developed)

The community organizations / Economic Interest Groups have identified and submitted the resolution for the Construction of following activities and schemes. The Field staff of KP-SADP(Facilitators/ SOs and Field Engineers) of the respective DIUs carried out social and technical feasibility (survey) of the schemes and fond feasible.

The KP-SADP has also consulted the respective district line agencies, who intimated that these schemes are neither planned in this financial year nor in pipeline for the next year from any source (ADP, Public Representatives funds etc). They also consented with the construction of these schemes from the KP-SADP funds. In this regard they provided the NOC.PC-I/ cost estimates amounting to Rs.72.971 million (47 schemes/ activities of different nature and 7.017 km of roads) are ready for approval from the respective forums.

District and nature wise activities and schemes with estimated cost are as under,

Scheme / Unit / D I Khan / Tank / Lakki Marwat
Physical / Cost in million / Physical / Cost in million / Physical / Cost in million
Vocational Skill Centers / no / 13 / 2.600 / - / - / - / -
Reh of Veterinary Center / no / 1 / 0.786 / - / - / - / -
Construction of Livestock Water Pool / no / 1 / 0.870 / - / - / - / -
Reh of water supply scheme pipeline / no / 1 / 0.942 / - / - / - / -
Construction of water storage facility / No / 1 / 0.373 / - / - / - / -
Construction of village access road+ culvert / km / 2.473 / 6.933 / 1.544 / 4.838 / 3 / 3.963
Construction of Irrigation channels/ lining / No / 5 / 9.417 / - / - / 1 / 2.942
Construction of drainage system and street pavement / no / 1 / 1.860 / 3 / 3.939 / 1 / 2.492
Drinking Water Supply Schemes (Solar system) / no / 1 / 2.523 / 3 / 6.533 / 7 / 13.672
Tube well- Irrigation / - / - / - / 1 / 3.021 / 1 / 6.738
Drinking Water Supply Schemes / - / - / - / - / 2 / 7.046
Rodh Kohi / - / - / - / - / - / 2 / 4.496
Reh of Govt Primary School / - / - / - / - / - / 1 / 0.775
Construction of cattle water Pool / - / - / - / 1 / 1.190 / - / -
District wise schemes ready for approval / 25.964 / 4.838 / 42.124
Grand Total of schemes ready for approval / 72.971

Cumulative progress as of June 2014, 84 number of schemes and activities were implemented, in which 33 schemes of different nature were completed physically and financially. While 51 schemes are at different stages of completion from 25% to 95%. Funds have been released and they are in advance stages of completion as per details below,

S. No / Schemes/ Activities / Number / Estimated PC-I cost
(Rs. In millions) / Status
1 / Infrastructure schemes / 33 / 50.633 / Schemes physically and financially completed.
2 / Infrastructure schemes / 51 / 113.760 / Work in progress and at different stages of completion
Total Infrastructure schemes and cost / 84 / 164.393
3 / Infrastructure schemes / 47 no schemes
and
7.017 km roads / 72.971 / PC-I/ cost estimates ready for approval from DRC

This component includes capital and incremental operating activities of the Project implementation.

a.Project Human resources and Procurement

During the reporting quarter from April- June 2014 the project has conducted interviews for the vacant posts. The status of the staff position as well as procurement is attached for information at Annexure-I (a,b,c,d) and Annexure-II respectively.

  1. Coordination with the Administration, District line department, NGOs

Coordination with the Administration, district line department, NGOs have tremendously been improved and all the line department are taken into confidence in order to avoid duplication but also take the advantage of having experience and solicited technical assistance wherever required.

The Commissioner, DI Khan also visited the project activities in DI Khan. During his visit he holds meeting and discussionand shown satisfaction over the activities of the project.

  1. Mid Term Review of KP- Southern Area Development Project by world Bank

The Mid Term Review for KP- SADP was carried out by the World Bank from April 2nd to April 14th, 2014. The recommendation and present status of the recommendation is attached at Annexure-V.

Annexure-1 Summary of Status of staff of PMU and DIUs

As of June: 2014

S. NO / Office / Total Position / Filled / Vacant / Remarks
1 / PMU / 23 / 20 / 4 /
  1. M&E Specialist in process
  2. Infrastructure Specialist will be advertised
  3. Two Naib Qasid contract expired.

2 / DIU DI Khan / 32 / 25 / 7 /
  1. Post of NRM vacant as per recommendation of MTR
  2. 3 Male Field Facilitator post vacant, (2 SO contract was not renewed, while one SO hired as CDO. Therefore the post of 1 SO vacant.
  3. 2 Female Field Facilitators’ contract not renewed.
  4. 1 Naib Qasid post vacant

3 / DIU Tank / 21 / 17 / 4 /
  1. Post of M&E Officer vacant,
  2. Post of NRM vacant as per recommendation of MTR
  3. 1 post of Male Field Facilitator post vacant.
  4. 1 post of Female Field Facilitator post vacant, however, recruitment in progress

4 / DIU Lakki Marwat / 26 / 23 / 3 /
  1. Post of Field Engineer vacant, however recruitment is in process.
b. Post of NRM vacant as per recommendation of MTR
c. 1 post of Female Field Facilitator post vacant, contract not renewed

Annexure-1 (a)

Status of staff of PMU

As of June: 2014

Sr. No. / Designation / PC-I Allocation / Filled / Vacant / Remarks
1 / Project Director / 1 / 1 / 0
2 / Finance Specialist / 1 / 1 / 0
3 / Community Development Specialist / 1 / 1 / 0
4 / Procurement Specialist / 1 / 1 / 0
5 / Communication Specialist / 1 / 1 / 0
6 / M&E Specialist / 1 / 0 / 1 / Hiring in progress
7 / Infrastructure Specialist / 1 / 0 / 1 / Required to be advertised
8 / MIS Officer / 1 / 1 / 0
9 / Admin & HR Officer / 1 / 1 / 0
10 / Accountant / 1 / 1 / 0
11 / Office Assistant / 1 / 1 / 0
12 / Computer Operator / 2 / 2 / 0
13 / Machine Operator / 1 / 1 / 0
14 / Driver / 3 / 2 / 1 / 1 person Required to be Appointed
15 / Security Guard / 2 / 2 / 0 / Hired through Security Company
16 / Naib Qasid / 4 / 2 / 2 / 2 persons Required to be Appointed
Total Strength / 23 / 18 / 5 / 5 Positions are required to be filled

Annexure-1 (b)

Status of staff of DIU DI Khan

As of June: 2014

Sr. No. / Designation / PC-I Allocation / Filled / Vacant / Remarks
1 / District Officer Community Development / 1 / 1 / 0
2 / Community Development Officer / 1 / 1 / 0
3 / M&E Officer / 1 / 1 / 0
4 / Field Engineer / 1 / 1 / 0
5 / NRM Officer / 1 / 0 / 1 / Vacated due to MTR recommendations
6 / Accountant / 1 / 1 / 0
7 / Male Field Facilitator / 11 / 8 / 3
8 / Female Field Facilitator / 7 / 5 / 2
9 / Office Assistant / 1 / 1 / 0
10 / Computer Operator / 1 / 1 / 0
11 / Driver / 2 / 2 / 0
12 / Security Guard / 2 / 2 / 0 / Hired through Security Company
13 / Naib Qasid / 2 / 1 / 1
Total Strength / 32 / 25 / 7

Annexure-1 (c)

Status of staff of DIU Tank

As of June: 2014

Sr. No. / Designation / PC-I Allocation / Filled / Vacant / Remarks
1 / District Officer Community Development / 1 / 1 / 0
2 / Community Development Officer / 1 / 1 / 0
3 / M&E Officer / 1 / 0 / 1
4 / Field Engineer / 1 / 1 / 0
5 / NRM Officer / 1 / 0 / 1 / Vacated due to MTR recommendations
6 / Accountant / 1 / 1 / 0
7 / Male Field Facilitator / 4 / 3 / 1
8 / Female Field Facilitator / 3 / 2 / 1
9 / Office Assistant / 1 / 1 / 0
10 / Computer Operator / 1 / 1 / 0
11 / Driver / 2 / 2 / 0
12 / Security Guard / 2 / 2 / 0 / Hired through Security Company
13 / Naib Qasid / 2 / 2 / 0
Total Strength / 21 / 17 / 4

Annexure-1 (d)

Status of staff of DIU Lakki Marwat

As of June: 2014

Sr. No. / Designation / PC-I Allocation / Filled / Vacant / Remarks
1 / District Officer Community Development / 1 / 1 / 0
2 / Community Development Officer / 1 / 1 / 0
3 / M&E Officer / 1 / 1 / 0
4 / Field Engineer / 1 / 0 / 1 / Recruitment in progress
5 / NRM Officer / 1 / 0 / 1 / Vacated due to MTR recommendations
6 / Accountant / 1 / 1 / 0
7 / Male Field Facilitator / 7 / 7 / 0
8 / Female Field Facilitator / 5 / 4 / 1
9 / Office Assistant / 1 / 1 / 0
10 / Computer Operator / 1 / 1 / 0
11 / Driver / 2 / 2 / 0
12 / Security Guard / 2 / 2 / 0 / Hired through Security Company
13 / Naib Qasid / 2 / 2 / 0
Total Strength / 26 / 23 / 3

Annexure-II

Status of procurement of Goods As of June: 2014

Description / LOCATION / QTY / Actual Amount in PkRs / CURRENT STATUS DETAILS
RHD Toyota Corolla Atlis Sedan Car / PMU / 1 / 1,922,500 / Completed
Communication Van APV M/T with communication equipments / PMU / 1 / 2,224,000 / Completed
Suzuki Cultus VXR EFI 100 CC (Car) / DIUs / 3 / 3,090,000 / Completed
Suzuki Bolan VX EFI 800CC(Van) / DIUs / 3 / 2,097,000 / Completed
IT Equipment / PMU & DIUs / Multiple / 3,853,000 / Completed
Furniture & Fixtures / PMU & DIUs / Multiple / 1,845,500 / Completed
Electronic Equipments / PMU & DIUs / Multiple / 803,000 / Completed
UPS & Batteries / PMU & DIUs / 5+10 / 395,500 / Completed
Motorcycles 70CC along with Helmets / PMU & DIUs / 27 / 1,881,090 / Completed
Mobile Phone Sets / PMU & DIUs / 84 / 520697 / Completed
Crop Nutrients for Communities / Communities / Multiple / 1493924 / Completed
Skill Trainings / Communities / 115 beneficiaries / 9,770,00 / completed
Photocopiers / PMU & DIUs / 4 / 700,000 / Completed

Overall Procurement of Goods completed 98 %

Annexure -III

Status of Training/Workshop

As of June 2014

# / Date / Training/Workshop / No. of Participants
Male / Female / Total
1 / June 20th to 22nd ,2013
(3 days) / Staff Orientation training for Specialists and Officers / 22 / 02 / 24
2 / June 28 to 30,2013
(3 days) / Staff Orientation Training for Facilitators/Social Organizer / 22 / 15 / 37
3 / July 05 to 07,2013
(3 days) / Orientation Training for Focal Persons of Line Departments / 30 / 0 / 30
4 / July 04,2013 (1 day) / Training on Environmental and Social Assessment
(Organized by WB) / 04 / 0 / 4
5 / August 26 to 28,2013 (3 days) / Financial Management workshop/Annual Financial Statement (by WB-MDTF) / 01 / 0 / 1
6 / August 27,2013 / Training on Procurement and Asset Verification System (Pointer) (Organized by MDTF-WB) / 04 / 01 / 5
7 / Sep:26-24 Oct: 2013
(One Month) / On Job Training of Community Development Staff / 25 / 15 / 40
8 / (26 Sep-26 Sep 2013) / Environmental Safeguard Compliance(Organized by MDTF-WB) / 2 / 0 / 2
9 / From November 2013 – June 2014 / OBT DIKhan / 200 / 94 / 294
10 / From November 2013 – March 2014 / OBT Tank / 40 / 0 / 40
11 / From November 2013 – March 2014 / OBT Lakki Marwat / 270 / 46 / 316
12 / From April- June 2014
12 / December 2013 to June 2014 / Procurement Fund and contract Management- communities
DI Khan= 87
Tank= 21
Lakki Marwat=126 / 234 / 0 / 234
13 / June 2013 / Envirmental and Social Safe Guard Management Plan / 80 / 0 / 80
Total / 934 / 173 / 1107

Annexure-IV: