AVABF Board of Directors Minutes

May 16, 2016 – 6:30 pm – ABF Office

“84th ABF: East Coast to the Core - Celebrating Nova Scotia”

Call to Order: Gary at 6:36 pm

Present: Gary, Angie, Steffany, Dave F, Shannon, John

Regrets:Marsha, Kimberly

Absent: Sarah, David C, Lindsay

Minutes of Last Meeting:distributed/John/Steffany/passed

Business Arising from the Minutes:none

Old Business:

  1. 2017 Theme – options: Rooted in Tradition, Rooted in Celebration, Root in Tradition Blossoming in Celebration, Blossoming with Tradition, A Harvest of History, and Where the Valley Blooms. We picked a theme from this list; it will be officially announced at Coronation.

Reports:

President –not submitted

VP & Media Contact Person –submitted

Treasurer - submitted

Secretary –submitted. Asked for a volunteer for meeting the Labatt trailer on Wednesday: Dave F said he would

Office Manager - submitted

Leadership & Protocol, Transportation - submitted

Children’s Parade – not submitted

Cultural -submitted

Events –submitted. Has a volunteer team for Brew Night and one volunteer for the Family Fitness Fair. Guy we were going to pay to watch the door has now volunteered his services.

Community Liaison -submitted

Publicity –submitted. Should be go ahead with ad in Aurora? Yes, but change the ad to reflect the new events. Dave F will contact them, but touch base with Lindsay first.

Tourism –not submitted

Motion to Adopt Reports://passed

New Business:

  1. Correspondence
  • Letter read by Gary sent to Gary from Minister Tony Ince informing us they are giving us $5000 this year from the Department of Communities, Culture and Heritage from the province.
  1. Who/where/what/when/etc. for parade day: meeting this afternoon, went through the whole scenario, went really well! Minutes available from Amy if interested. We are meeting again next week too.

Kimberly Is Jason DELIVERING sandwiches to AA Munro and Research Station? Angie was pretty sure this is yes. Steffany will call Jason to confirm this as Kim is not present today.

Shannon  port-a-potties, were they contacted for this year? Shannon said David C said he would call them… unsure if this was done so Dave F is going to call Loomer’s.

  1. Computerize new map of parade: going to be done by Mark Phillips to hand out to parade entrants too. Including parking spots, etc. Gary asked John to be at the end of the parade to assist Gary with directing traffic and keeping the floats moving.
  1. ‘Volunteer of the Year’ award for AA Munro at Opening Ceremonies. Amy will invite an AA Munro to attend.
  1. Crisis/Command Center to be set up at our Headquarters this year; our medical forms will be kept here as well

Upcoming Meetings:June 13, 2016, 6:30 pm, at Patty’s Pub in Wolfville, upstairs

Motion to Adjourn: 7:29 pm/Shannon/Dave F