AUBURN ICE HAWKS HOCKEY CLUB BOARD MEETING

AUBURN HOCKEY CLUB BOARD MEETING MINUTES

December 7th, 2015 6:15 P.M. @ Casey Park

Present: James Moore, John Montone, Paul Diffin, Bill Hasenjager, Joe Miglionica, Greg Huber, John Mizro, Doug Tomandl, Tim Siracusa, Mark Pineau

Tim Siracusa, Mike Jones,Cory Chapman, Steve Hill and John Mizro showed up late

Greg Huber left early

Absent:

Meeting called to order by President Jim Moore at 6:30 p.m.

Old Business

  1. Prior board minutes:

Meeting meeting minutes were previously distributed by John Montone. Minutes corrected to reflect that the Cookie dough profit was $1,824.00 net to the club and not $1,524 that was previously reported.

Motion to accept made by Greg Huber second by Bill Hasenjager. All were in favor, motion carried.

  1. Treasurer's Report:
  • Greg Huber gave the year to date treasurer's report (attached):
  • Cash on hand (Savannah Bank): $49,728.20
  • Tompkins Financial (Investment Account): $30,178.42
  • Income: See attached report
  • Expenditures: See attached report
  • Liabilities: $1,460.71 remaining balance for William C. Moran & Associates for work for filing of 501c3. Will be paid when status is finalized.
  • $9,123.75 to Auburn Hockey Boosters for ice bill for November (11/1/15 through 11/28/15).

Motion to pay ice bill was made by Greg Huber, seconded by Mark Pineau. All were in favor, motion carried.

Motion made by Joe Miglionica to accept treasurer's report, seconded by Bill Hasenjager. All were in favor, motion carried.

  1. Tournament Committee Report
  • MLK / Need 1 more team in Red and 1 in Blue (5 in each division)
  • Mite Tournament / 12 teams thus far. All teams have paid, John Mizro has outstanding checks
  • Midget tournament was cancelled. Need to reimburse Perrington, Ithaca and Camillus ($800 per team)
  • Bantam tournament was cancelled. Need to reimburse Fulton ($800 per team)

Motion made by Greg Huber to reimburse the above teams, seconded by Bill Hasenjager, all were in favor, motion carried

Discussion: Non-refundable policy (Two weeks prior to the tournament no refund). Discussion tabled for another meeting.

  1. Fundraising Report:
  • Turkey Raffle – net profit $5,134 (see attached document)
  • $2,187.00 was handed over to Greg Huber

Discussion: Opportunity with selling tickets at the event. Not a lot of interest by people to go around and sell the tickets. There was additional discussion on raising the ticket allocations to 15 instead of 10. This would have risen and additional $3,375 in income.

Discussion was held on whether we should give the tickets to the team managers to disperse among their teams and sell.

  • $100 Raffles will be 5/20/15 at Springside Inn
  • Signage space dues are up in January

Discussion: Additional fundraiser on 1/7/2016 at The Counter. 10% of the proceeds would go to the club. Additionally, a pancake breakfast the weekend of the Mite Fest they could support. Recommendation on possibly placing a ticket per player in the “goodie baskets”? James Moore will have additional discussion with Nick Musso. Other fundraising possibilities - bottle & can Drive through the Frosted Nickle.

New Business

  1. The clubs 501(c) 3 has been approved. Backdated to 2010.
  2. Mark Pineau has moved forward with applying for a grant through The Metcalf foundation to secure an additional $5,995. This money will be used along with the Grow the Game grant money ($2,000) for the purchase of dividers. Application to Metcalf foundation is due 12/8/15. Mark will be delivering the application on 12/7/15.
  3. Concussion Protocol – Doug Tomandl outlined a draft concussion policy to the board (attached). Couple revisions were suggested. Doug will make the revisions and an submit next meeting
  4. Team apparel – will have link on the website for Colella’s with apparel. The club will look to make monies off the purchase
  5. Team decals – ordered 120 sets
  6. U19 girls sponsorship – no further contact with the team

Mark Pineau – looking for a motion to refund $50 to Cameron Prentice family for the turkey raffle tickets that she did not receive, second by Greg Huber, all in favor. Motion carried.

Tim Siracusa made a motion to purchase goalie pads from Darryl Smith, Bill H seconded the motion, all were in favor, motion carried.

Next board meeting 1/12/16 @ 6:00pm Casey Park

Meeting adjourned at 7:55 p.m.

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