Job Title: /

Receptionist / Administrator

/ Hours / 20 hours per week
Department/Group: / Administration
Location: / Dublin 12 / Travel Required: / None
Level/Salary Range: / €11.34 to €12.33 per hour DOE / Position Type: / Maternity leave cover contract
HR Contact: / Austin O’Sullivan / Date posted: / 11/08/16
Will Train Applicant(s): / Training/mentoring as required / Posting Expires: / 25/08/16
External posting URL:
Internal posting URL: / www.walk.ie
Applications Accepted By:
E-mail:
.

Attention: [HR Department RE: Title Receptionist / Administrator]

/ Mail:
Carol Delaney,
Office Manager,
WALK
1 Long Mile Road,
Dublin 12.
Job Description
Job Purpose:
The position of Receptionist / Administrator is an existing role within our administration department. Reporting to the Office Manager the post holder will have responsibility for the management of the reception area and will deliver receptionist and admin services to the organisation. Staff must be flexible and willing to work in all aspects of administration
Duties:
§  Ensuring reception is manned at all times
§  Monitoring and operating the telephone switchboard of the organisation
§  Ensuring the reception area is kept clean and tidy
§  Managing local petty cash involving; storing cash securely, issuing small amounts of cash, receipting it and recording all transactions in Excel.
§  Ensuring visitors are greeted in a professional and courteous manner and that the visitor’s book is signed both on arrival and on leaving the building
§  Taking bookings for the boardroom, replenishing refreshment supplies, ensure that room is properly set up, and arranging alternative internal rooms if boardroom is already booked
§  Management of post. Ensuring letters are stamped & posted each day with the correct postage and delivered post is distributed to relevant person / dept.
§  Ordering of stationary. Collating approved orders from all departments and placing purchase orders with approved suppliers. Ensuring all orders are signed off by relevant line manager and office manager before placing and ensuring value for money. Requesting quotes from suppliers.
§  Keeping an accurate stock take of stationary
§  Monitoring stock levels and re-stocking coffee machines
§  Provision of administrative services, including drafting and typing correspondence, mailshots, photocopying, shredding etc.
§  Any Filing / archiving assigned
§  Liaising with taxi drivers over pickups and drop offs
§  Other duties that may be assigned from time to time
Skills/Qualifications:
We are looking for someone who has:
§  Leaving Certificate or equivalent qualification.
§  2 years receptionist / administrative experience
§  Meet & Greet Skills
§  Good computer Skills
§  Polite and professional phone manner
§  Good writing skills.
§  Knowledge in MS Office Suite, such as Excel, MSWord, PowerPoint and Outlook is required.
§  Knowledge of SAGE an advantage
§  Knowledge of standard office procedures and practices.
§  Excellent communication and interpersonal skills
§  Good organisational skills, including the ability to prioritise and manage various tasks simultaneously;
§  Ability to interact effectively with a broad range of people;
Competencies:
Planning, Organising and Prioritising (F)
Resilience, Positive Attitude and Openness to Change (F)
Effective Communication and Working Relationships (F)
Innovation, Creativity and Problem Solving (F)
Human Rights Bases Approach (F)
Low Arousal Philosophy and Practice (F)
Reviewed By: / Carol Delaney / Date: / 11/08/2016
Approved By: / Austin O’Sullivan / Date: / 11/08/2016
Last Updated By: / Austin O’Sullivan / Date/Time: / 11/08/2016

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