Practice 000.653.1001

Date 01May2009

Attachment 04 – Page 1 of 7

training and ORIENTATION

NEW EMPLOYEE DEVELOPMENT

PURPOSE

This procedure provides guidelines for the New Employee Development (NED) Program, which is designed to assist new employees in avoiding incidents and injuries and to enhance their acclimation to P2S’s HSE culture.

Industry workplace injury trends indicate that approximately 40% of injuries occur to new-hire employees with less than 3 months tenure on the job. Early identification and correction of unsafe work habits will help to promote a safe and healthy workplace.

SCOPE

This procedure describes new employee orientation, training procedures, and content.

APPLICATION

This practice applies to work activities and employees under the control of P2S and its contractors.

DEFINITIONS

New Employee – Any new P2S employee with less than 30 days of experience with P2S.

Safety Mentor– A P2S supervisor designated by the P2S Project Manager or delegate who has demonstrated special skill or expertise, and offers sincere guidance.
TABLE OF CONTENTS

PURPOSE......

SCOPE......

APPLICATION......

DEFINITIONS

1.0Responsibilities......

1.1Project Manager......

1.2Safety Mentor......

1.3New Employees......

2.0NEW EMPLOYEE DEVELOPMENT PROCESS

2.1Overview

3.0SAFETY MENTOR SELECTION......

4.0TRAINING......

4.1Safety Mentor Training......

4.2New Employee Training......

4.3Verification of Training......

A.Safety Mentor Training......

B.New Employee Training......

5.0MENTORING......

6.0EVALUATION PROCESS

1.0Responsibilities

1.1Project Manager

The Project Manager or delegate is responsible for:

  • Selecting and Advising each Safety Mentor acting in a supervisory role on the project of his or her responsibilities as set out below;
  • Providing resources to carry out training;
  • Nominating responsible people to conduct training; and
  • Participating and confirming that senior representatives provide for all new employees to attend required orientation and job-specific training.

1.2Safety Mentor

The Safety Mentor is responsible for:

  • Attending required Safety Mentor training.
  • Confirming that each person for whom they are responsible has already attended the required training in accordance with this procedure.
  • Act as a Trainer, Observer, Evaluator, and Resource to each new employee put under your direction.
  • Read and sign the Supervisor HSE Responsibilities form (Form 000 653 F0145).

1.3New Employees

New Employees are responsible for:

  • Attending and constructively participating in the New Employee Development training, at the time and location, as notified by their direct supervisor or other authorized person.
  • Upon completion of the training, employees read and sign the Employee HSE Responsibilities form (Form 000653 F0147).

2.0NEW EMPLOYEE DEVELOPMENT PROCESS

2.1Overview

All newly hired and newly assigned field personnel will have a “NED” hard hat sticker attached to their hard hats for a period of thirty (30) days. The intent is to assist Project/Site Management, Supervision, and others in identifying new employees and to allow for intervention when their behavior or environment puts them at risk. The outer ring of the perforated sticker will be removed after 30 days, given the employee’s demonstration of his/her ability to safely perform their work, and with approval of their respective Mentor. Each new employee will have assigned to them, for 30 days, an experienced Mentor who has demonstrated safe work habits and has been on the job more than thirty (30) days. When a new Project/Site is in the process of deployment, the Project Manager will determine the respective mentors. Mentor training is available to promote ownership and accountability of this key initiative.

3.0SAFETY MENTOR SELECTION

The Project Manager or his/her delegate will select a Safety Mentor based on the following qualifications:

  • Must be a supervisor, foreman or above.
  • Must be familiar with the New Employee’s job, the oversight responsibilities required, and the hazards associated with that job.
  • Must be familiar with P2S / site policies, procedures and any specialized actions required in the work to be performed.
  • Must exhibit the ability to recognize hazards and at-risk acts.
  • Must be able and willing to challenge personnel in the workplace that do not comply with P2S / site procedures, policies, or requirements and enforce the Stop Work Authority.

The Safety Mentor is required to attend the Safety Mentor training as outlined in Section 4.0 of this procedure.

4.0TRAINING

4.1Safety Mentor Training

The Safety Mentor Training will include the following:

  • Reasons for Mentoring
  • What is Mentoring?
  • Instruction on Fulfilling a Mentor’s Roles

Trainer

Observer

Evaluator

Resource

  • New Employee Development Program Requirements
  • Rewards of Mentoring

4.2New Employee Training

The training / orientation process for the New Employee is structured as follows:

  • P2S HSE Orientation.
  • Client Site Specific Orientation
  • New Employee Development (NED) Onsite Training

4.3Verification of Training

A.Safety Mentor Training

Record of the completion of the Safety Mentor training will be recorded on the Training/Educational Attendance Log (Form 000 653 F0269). All records will be kept by P2S Corporate Safety. Upon successful completion of the Safety Mentor Training the Mentor will be given the following Hard Hat Sticker.

B.New Employee Training

Records of the P2S HSE Orientation and the Site Specific Orientation will be kept by the ARSC Safety Council where they attended the training, and will be verified onsite on their Safety Council Card. New Employee Development (NED) Training will be recorded on the Training/Educational Attendance Log (Form 000 653 F0269). The log and NED test will be kept onsite by the HSE Representative and forwarded to P2S Corporate Safety upon completion of the project. Upon successful completion of the New Employee Development Training the employee will be given the following Hard Hat Sticker.

5.0MENTORING

After the New Employee has completed all required training, he/she will be assigned to a mentor. The New Employee Development Tracking Log (Attachment 05) will be used to record the Mentor’s Name, Employee’s Full Name, Start Date, and 30 Day Evaluation Date. This log will be kept onsite by the P2S HSE Representative until completion of the job, at which time it will be forwarded to P2S Corporate Safety.

For a period of 30 days the Safety Mentor will coach and observe the employee during his/her daily work tasks to assure compliance with all applicable site and P2S Policies and Procedures. At a minimum the Safety Mentor will focus on the following topics:

  • Site and P2S Rules and Regulations
  • Proper Use of the Safety Task Assignment (STA) Process
  • Incident/Injury Reporting Requirements
  • Stop Work Authority
  • Proper PPE Usage
  • Proper Tool Usage
  • Fall Prevention Requirements
  • Housekeeping Practices
  • Fire Prevention Practices
  • Work Permit Procedures
  • Proper Barricade Usage
  • Incident/Injury Reporting Requirements
  • Emergency Evacuation / Safety Shower / EyeWash Locations

6.0EVALUATION PROCESS

At the end of a New Employee’s 30 day evaluation period the Safety Mentor must determine if the employee has demonstrated a sincere commitment to the following:

  • Obeys all site rules and regulations
  • Seeks to promote Health, Safety & Environmental in all aspects of their job
  • Adheres to P2S’s Employee handbook
  • Wears PPE at all times where required
  • Gets involved in the STA process … discusses safety concerns
  • Ensures proper training where required
  • Ensures tools and equipment are used in a safe manner
  • Seeks to correct unsafe conditions when identified
  • Complies with Fall Prevention requirements
  • Promotes good Housekeeping practices
  • Maintains Back Safety awareness, ensuring proper lifting techniques
  • Promotes good Fire Prevention practices
  • Ensures properly facilitated permit is in place when required
  • Promotes proper barricade usage
  • Obeys danger signs/tags
  • Understands the importance of immediately reporting any incident

During the 30 day evaluation period the New Employee must also demonstrate sufficient craft skill to perform their job at his/her craft level. The Safety Mentor will fill out and sign the New Employee Development Evaluation Form (Attachment 06). If the employee demonstrates the required skills and level of commitment then he/she graduates from the New Employee Development Program and will remove the outer ring from the NED hardhat sticker. If the employee does not demonstrate the skills or required level of commitment he/she will re-attend the required training, continue to be mentored and will be re-evaluated in 30 days.

The New Employee Development Evaluation Form will be kept onsite by the P2S HSE Representative until completion of the job, at which time it will be forwarded to P2S Corporate Safety.

Health, Safety & Environmental