Athletic Director S Report (J. Parcells)
Present: J. Parcells (AD) partial, B. Scatchard, R. Mallett, K. Marken, L. Wood, S. Muckstadt, C. Robbins ,T. Britt, C. Hall, Keith Wellman, L.Phelan, D White, J. Lawrence, B. Gladstone, M. Lancaster, A. Wayne, J. Wayne, P. Schwartz, D. Grosek, J. Bud
Athletic Director’s Report (J. Parcells)
· Highlights – see attached from J. Parcells
· Ongoing Spring Sport Update
o Golf – P. Parrish and T. Graham will represent DS in the Boy’s 2016 NE Golf Tournament at Brettwood Country Club in Keene, NH
o Golf – W. McCabe will represent DS in Girls 2016 State Championship at Eastward Ho CC in Chatham, MA
o Boy’s Lax – playoffs ongoing, vs Weston Tues, 5pm
o Boys’ Tennis – playoffs ongoing at Medway, opponent TBD
o Track and Field
§ Saturday - Decathlon (5 DS members). Mia van der Burgt will be participating in Div 4 Girl’s Triple Jump at New England Championships .
· Upcoming 2016/2017 School Year
o Meet the Coach Night Aug 22nd (all sports)
§ Pre-meeting with AD will only be held Aug 22nd. Subsequent season meetings will be “Meet the Coaches” only.
o Family ID
§ Open for fall 2016 registrations, payments cannot be made until after July 1st.
§ Reminder will be sent to parents
§ $300/sport with $1500 cap
o Fall Sports
§ Football begins August 19th
§ All other Fall sports begin Monday, August 25th.
§ All team schedules complete with the exception of golf.
o Homecoming – Oct 21 and 22nd
§ All varsity sports will play on 10/22
§ Carnival Theme
o Thanksgiving Game DS vs Medfield at DS
§ 51st anniversary of game, Pancake Breakfast to be held.
§ “Turkey Trot” possibility
· Athletic Advisory Meeting
o Review of Teams
§ Field Hockey – 2 Teams
§ Football – JV and Varsity (no cut)
§ G. Soccer – JV and Varsity, projected numbers does not warrant Freshman team
§ B. Soccer – JV and Varsity, projected numbers does not warrant Freshman team
§ Golf – projected 36, JV team will be added (2 Teams)
§ G. Cross Country – projected numbers 36 (no cut)
§ B. Cross Country – projected numbers 31
· Travel Protocol Revision
o Parent may remove child from away game location if:
§ Game is concluded
§ Notify team coach
§ Another child may be taken by a parent but not friend, coach must be notified in writing by parent.
· Captain’s Practices
o School will not authorize organized Captain’s practices per MIAA rules
o Students may play “pick up” games only. No coach allowed.
· Coach Evaluations
o AD has all coaches do self evaluation
o All Varsity Coaches met with, JV coaches – partial
o Coaches checklist – quizzed periodically on safety protocol.
o 2016/2017 Team Schedule Update
§ Fall season is complete with exception of field hockey
ú Football season to begin 8/19
ú All other fall sport tryouts/practices to begin 8/25
§ Homecoming Weekend will be October 21st and 22nd
§ Currently working on winter season schedules
Treasurers Report - T. Britt
· Account Signatories updated to reflect current Board
· Current accounts transitioning to Needham Bank from Bridgewater Credit Union
o working on detailed P&L statement
· Tax Return to be done by T. Britt, a certified CPA. This will save 2-3K/year.
· League Athletics website subscription has been extended for one more year.
Standing Committees
· Website Project – K. Wellman
o AD/DSHS will be providing new school athletic website that will include Team Pages and Team Communication capabilities.
o New DS Booster’s Site Features
§ Golf Tournament/Triathlon Registration and Information
§ “Who we are” …..Marketing
§ Membership Registration
§ Phase II Field Communications
§ Funding Request Information
§ General Links to MIAA, etc.
o New site targeted completion Sept 2017
§ Current email database is valuable for marketing and Booster’s Blasts. Interest in preserving this database.
o Website Committee looking for participant volunteers.
· Raider’s Rack – K. Marken
o Gross receipts to date, 39.4K, target for year is 40K
o Fall merchandise ordered, shipments have begun to arrive.
o Raider’s Rack will be at Dover Music Fest on Saturday, 6/11 2-8pm
o Rack making preparations for summer storage, inventory will be insured.
· Membership – S. Muckstadt
o Fall registration will begin tentatively August 1st.
· Funding Committee – B. Scatchard
o Committee is open for additional volunteers
§ M. Lancaster expressed interest
o Yearly approved funding requests average 25-35K. If needs warrant, total could be higher.
· Concessions – C. Hall
o Snack Shack open for select spring sporting events, snack shack volunteers are staffing low volume spring events.
o Lottery selecting 12 teams randomly held. First ten teams to agree to volunteer at the snack shack will receive profit sharing.
o Snack shack will be coordinating breakfast for Triathlon, if interested in volunteering, please contact Coryn Hall.
· Gates – No report at this time
New Business
· Frank Perlmutter’s Funeral Arrangements
o Boosters Board mourns the passing of Frank Perlmutter, former DS Boosters President. Flowers were delivered from DS Boosters to family.
o Information has been emailed via “Booster Blast” to entire DS Booster community. Wake - Tuesday, 6/7 4-8pm at Doherty Funeral Home, Wellesley. Memorial Service to be held at Mudge Auditorium/Lindquist Commons Wednesday, 6/8 at 3:30pm
o Tribute to Frank video “Let’s be Frank” was included in email blast, Booster’s Facebook page and will be available at Wake and Memorial Service.
o
· Next Generation Recruiting Event – L. Wood
o Held on April 25th. Event was a success with several new faces joining the DS Booster board meeting today.
o Event feedback was positive.
· Booster’s Golf Outing Fundraiser - B. Scatchard
o Inaugural event raised 20K, a tremendous success!
o Feedback recommendations
§ improve sponsorship numbers and increase silent auction items and variety.
§ Separate gift for men vs. women participants
§ Tournament will be held in Spring 2016
· Triathlon Fall 2016 – C. Robbins
o New sponsorship received from Needham based “nest type” security company.
o To be held on Sunday, Sept 18th
o Registration currently open, reminders will be sent to former participants.
o Booster Email blasts will also be utilized to advertise event.
o Volunteers needed
· Thank You - B. Scatchard
o Dana Muckstadt, Booster’s Award winner and Peter Phelan, Eagle Scout thank you notes read.
o Retiring Boosters Board Members acknowledged and thanked for their efforts and enthusiasm – L. Wood, W. Wood, L. Phelan, R. Mallett , P. Gallagher, C. Schroeder and S. Armo.
2016/2017 Meeting Schedule
· Aug 29th, Sept 26th, Nov 7th, Feb 6th, April 3rd, May 1st and Jun 5th
Respectfully submitted by Ruth Mallett