/ STOCKTON, THORNABY & DISTRICT SCOUTS
Charity No: 524704 /

BOOKING FORM

FOR CAMPING ONLY

AT PYBUS SCOUT CAMP SITE (2016)

Warren Cottage, Kirkby-in-Cleveland, Stokesley, TS9 7AG

(please do NOT send post to the Camp Site – there is NO post/letter box!)

Please return this formto:Alison Bone,

12 Arisaig Close, Eaglescliffe, Stockton-on-Tees, TS16 9EY

(Telephone Number – 07599 962302)

(EMERGENCY CAMP SITE CONTACT NUMBERS – 07434 415145 or 07533 627293)

  • This form should be used for bookings to camp at Stockton, Thornaby & District Scouts’ Camp Site during the 2016season. Bookings will not be confirmed untilthe full paymentand completed Booking form are received.
  • The Information Pack containing the “General Terms and Conditions of Booking” should be read in its entirety before completing and sending the booking form and payment to us. The contents of that document forms part of the contract between your Group / Unit / Organisation and Stockton, Thornaby & District Scouts. This is available to download from on our District Website –
  • Payments, once received, will not be refunded. It is important that you are fully aware of this when you make your booking.

Name of Group:
District, name of District Commissioner and contact number:
Event Leader:
Contact Address (including postcode):
Contact Telephone Number:
Contact Mobile Number:
Contact E-mail:
Date(s) required:
Numbers attending:
Leaders / Others / Beavers / Cubs / Scouts / Explorers / GG UK/
DofE
Time of arrival (not before 6pm without prior agreement)
Please note:
Do not arrive more than 1 hour before the noted time.
Expected time of departure
No later than 4pm fromMay to September and 3pm all other times.
Please remember this is the latest time you must leave the camp site.
Please confirm that all adults in your party have been DBS checked within the past 5 years:

CAMP SITE FEES

Facility / Nights required / Approx Number of persons / Total
Cost per person per night
(anywhere on site including indoor accommodation):
£3.00 per person for Scouts and Girl Guiding UK £4.00 per person for DofE/other Groups
£2.50 per person - Stockton, Thornaby & District Scouts / £
Day Rate for Visitors to the site
(ie: not camping overnight on site. Visitors should be off site by 7.00pm).
£1.00 per person from any organisation / £
TOTAL DUE / £

IMPORTANT NOTES:

(please read carefully)

  • The term “per night” means a 24 hour period or any part thereof calculated from when your Group / Party arrives on site.
  • The minimum total cost per Group / Party is £30.00 per night.
  • If the Event/Group Leader is a Member of the Scout Association/Girl Guiding UK, a photocopy of your warrant card and Nights Away Permit must be provided at the same time the Booking Form is submitted.
  • Groups who are only using camping facilities must ensure they bring sufficient toilet rolls, antibacterial hand wash bin bags and cleaning materials.
  • On arrival on site, we require a £50.00 cleaning deposit. This will be returned to you at the end of your stay provided the Pan Wash and Outside Toilet Blocks are left in a thoroughly clean, tidy and acceptable state.
  • All Groups are responsible for ensuring that ALL their rubbish is taken off site. You must not put / leave rubbish in the skip on site.
  • If any members of your party are under the age of 10, indoor provision mustbe made in case of inclement weather (either Cottage or Teesdale Building).
  • There must be a minimum of 2 adults on the camp site with the party at all timesand a minimum of 2 adults must camp outside with their party.
  • The Event Leader must arrive on site either prior to or at the same time as the other Group members
  • Parties should not arrive more than 1 hour before the Expected Time of Arrival and should leave the camp site at the Expected Time of Departure.
  • If you experience any problems prior to your arrival to the camp site, please ring the Emergency Camp Site Contact Number - 07434 415145 or alternatively, 07533 627293.
  • If your Group is walking into or out of the Camp Site, please provide a copy of your Route Planner so that we can refer to this if a problem occurs.

PAYMENT OF CAMP SITE FEES:

Please complete this form and return it together with your payment, which must be made within 21days of booking.

All monies paid are non-refundable and payment is due by cheque or bank transfer within 21 days of making your booking.

Please read carefully and tick the appropriate box:
I would like Stockton, Thornaby & District Scouts to provide me with an invoice, and upon receipt I will make payment by BACS
I would like Stockton, Thornaby & District Scouts to provide me with an invoice, and upon receipt I will make payment by cheque
I am happy to receive a Receipt for the Deposit (as noted on page 2 of this form) and Final Payment
I understand that on arrival at the Camp Site I am required to provide a £50.00 cleaning deposit, which will be returned to me at the end of our stay provided the Pan Wash and Outside Toilet Blocks are left in a clean, tidy and acceptable condition.

Cheques should be made payable to “STOCKTON, THORNABY & DISTRICT SCOUTS - CAMPSITE”.

Please confirm relevant category of user:-

Stockton, Thornaby & District Scouts / Other Scout Groups / Girl Guiding UK / Duke of Edinburgh Award Scheme

DECLARATION:

  • I wish to book Pybus Scout Camp Site for the dates shown above from Stockton, Thornaby & District Scout Council.
  • I confirm that have read the Information Pack containing the “General Terms and Conditions of Booking”.
  • I confirm that I am the Event Leader and will be in attendance during the camp.
  • All members of my party accept and will abide by the Terms and Conditions applicable to the booking.
  • I will ensure all members of my Group are aware of, and adhere to, the Health, Safety and Welfare requirements whilst using the site (especially in respect of personal hygiene and ticks. In respect of the latter, please ensure your party members wear appropriate clothing at all times and that you bring an appropriate first aid kit).
  • I understand that any monies paidin respect of deposits / camp fees arenon-refundable.
  • I am aware that Stockton, Thornaby & District Scouts will not issue reminders and if payment is not received within 21 days, this booking will be cancelled.

Signed: ......

Please print name: ......

Position held in Organisation/Group: ......

This form was last updated on 12 December 2018

Camp Site Booking Form 2016 | 1