ASSP Public Relations Manager

ASSP Application 2016-2017

ASSP Public Relations Manager

Time Requirement

15 – 18 Hours per Week, Scheduling is flexible

Compensation

$7,500/Stipend Position [Pending Approval]

• Develop management skills.
• Learn how to effectively facilitate team collaboration.
• Enhance communication skills across multiple mediums.
• Learn how to effectively promote events and organizations through social media.

• Administrative/Executive Assistant
• Public Relations
• Social Media
• Communications
• Program Management
• Office Management

JOB DESCRIPTION

Purpose of Public Relations Manager (PRM)

To serve as a liaison between the student body, the ASSP, and the community by seeking to promote ASSP programs on campus and the concerns of SPU students in the wider community by orchestrating the development and distribution of ASSP communication resources. Additionally, the PRM will oversee the services of the ASSP and the operations of the ASSP Office.

What does the Public Relations Manager do?

Leadership: The Public Relations Manager (PRM) shall oversee the Webmaster/Information Technology

Coordinator, Publicist, and Office Assistants, providing regular training and support. The PRM shall chair the Committee for Community Relations and seek to actively represent and promote ASSP programs to the University Administration and the community outside of the ASSP. In consultation with ASSP Senate, the PRM shall actively assist in facilitating the strategic planning and development of new community relations initiatives.

Representation: The PRM shall attend officer meetings in order to report on the status of the ASSP Office, provide input on subjects at hand, report on the status of the student community and community building initiatives, and relay information, concerns, and directives between officers and office personnel. The PRM shall attend ASSP Senate meetings at his/her discretion or at the request of the ASSP President. The PRM shall seek to advice on all matters under consideration and especially their effect on ASSP public relations concerns.

ASSP Office: S/he functions as manager of the ASSP Office, which includes the scheduling of office hours, maintenance of equipment, records, office supplies, sign‐ups, applications, and the oversight of the distribution of basic ASSP services and information. S/he is the manager of, and the advocate for, all office personnel and as such shall have quarterly meetings and annual performance reviews for Office Assistants. S/he shall be responsible for maintaining the professional appearance and ambiance of the ASSP Office. The PRM shall maintain all ASSP Office technology systems; in coordination with CIS, the PRM shall be responsible for redistributing all ASSP computers that are taken out of service, according to the ASSP/CIS agreement.

Community Relations: In consultation with the ASSP President, the PRM shall represent the ASSP through official communications and press releases. The PRM shall also supervise development of the ASSP website, ASSP digital signage television, and other mediums of communication. S/he shall contact appropriate organizations for the purpose of enhancing ASSP community relations and shall actively seek to foster and develop ASSP relations with other student governments.

The PRM shall act as a resource for student leaders throughout the organization by consulting on projects, providing information, and ordering equipment. The PRM shall be made available to meet with any campus leader or group to represent the ASSP and advise on program issues. In order to establish a relationship with students and to be a visible representative of the ASSP, the PRM shall be in regular communication with cadres, small groups, STUB, clubs, and Hall Councils.

Other Duties: The PRM shall oversee the student services and public relations budgets. In consultation with the ASSP President, the PRM shall have responsibility for the determination and revision of the Webmaster/ ITC, Publicist and Office Assistant job descriptions.

During Spring Quarter, the PRM shall train his/her successor by way of the following:

1. Meeting during Spring Quarter

2. Passing on a resource manual created or updated during the year

3. Including the incoming PRM in current programming, meetings, and activities

4. Initiating contact with advisors, administrators, and related positions

Qualifications

• Must have at least a 2.75 GPA.
• Work requires an extensive knowledge of business and an excellent command of the English language.
• Must have knowledge of secretarial, office administrative procedures, and knowledge of use and operation of standard office equipment, at a level generally acquired through 2+ years related experience.
• Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software such as: Windows, Microsoft Office 2010 (PowerPoint, Excel, Word),
• Page Maker and/or Microsoft Publisher.
• Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
• Some analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.

ASSP Volunteer Services Agreement

By offering various positions of volunteer leadership, the Associated Students of Seattle Pacific (ASSP) hopes to provide educational and experiential opportunities that will contribute to the individual development of the undergraduate students of Seattle Pacific University. As a means of recognizing the significant commitment and dedication that our volunteers donate to their respective positions, ASSP provides a stipend to honor the service performed by some of the active volunteers.

This Volunteer Agreement shall remain in effect provided the student retains an Active Volunteer Status (AVS). AVS entails the following things: The volunteer is enrolled for six or more credits, is making satisfactory progress toward his/her degree completion, maintaining a cumulative 2.75 GPA, is abiding by all SPU lifestyle expectations, is in full attendance at the required annual ASSP Leadership Conference, and is satisfactorily performing the duties covered by the Constitution and By-laws of the Associated Students of Seattle Pacific as attested by the ASSP Senate, in consultation with the program advisor.

Student Leadership Conference

Student employees and volunteers hired by ASSP are required to attend Leadership Conference September 16th-22nd, 2016, and all leadership and development in-services (1 per quarter) throughout the 2016-2017 academic year.

**By signing you recognize the above requirements and conditions if hired by an ASSP program.

*By checking these boxes you have agreed to uphold the lifestyle expectations and attendance requirements if selected for this position.

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Questions?

For furtherinformation about the Public Relations Manager role,pleasecontact:

ARIANNA BOUSKAPublic Relations Manager

hone: (206) 281-2497

KRISTEN VOETMANNCampus Program Coordinator – Student Programs

hone: (206) 281-2689

Please turn in applications to and no later than

5pm April 15th, 2016.

Please include name and position you are applying for in the subject line.

If selected as a candidate, you will be asked to interview April 18th – 28th.

If you have any question, please email .

ASSP Public Relations Manager

2016-2017 Position Application

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Attachments:

• Please attach a professional resume of your work experience for the past four years.
• Please attach a cover letter expressing your interest in the position. *For assistance in writing your resume and cover letter, please go to the Center for Career & Calling (2nd Floor SUB).
• Please attach your answers to the questions in this packet

Personal References: 1 – Faculty/Staff/Supervisor, 1 – Student Leader/Peer

Special Note: If you have already applied for a different ASSP position, you do not need to request new references. Please note on your application if this is the case and we will use your previous references.

The following web link directs you to our online reference form. It is YOUR responsibility to send this link to your personal references, and have them complete the form by the application due date. Please make sure they include your name and which position you are applying for.

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1. Name: Click here to enter text.

Occupation: Click here to enter text.

Phone/Email: Click here to enter text.

Please turn in applications to and no later than

5pm April 15th, 2016.

Please include name and position you are applying for in the subject line.

If selected as a candidate, you will be asked to interview April 18th – 28th.

If you have any question, please email .