CHA Board Meeting Minutes
June 16, 2015

Association meeting held in the media room of the Columbus Civic Center, 400 4th Street, Columbus, GA 31901.

  1. The President, called the meeting to order at 7:35 p.m.
  2. Members/Guest in attendance: 7
  3. Administration Notes:
  1. Reminder to the CHA Secretary to put the meeting agenda out to the board members 10 days prior to monthly meeting & to the membership 7 days prior to monthly meeting.
  1. Read Minutes:
  1. Clyde Glenn will pursue options for new association software to replace Goaline for our website.
  2. Matt Stanley will provide the CHA with 2 filing cabinets to be used to file pertinent CHA member paperwork onsite at the ice rink.
  3. Tracy Pattillo will provide 4 different proposals for a CHA membership volunteer requirement program.
  4. Joe McCrea will look into Columbus State University as an avenue for procuring volunteers or interns to assist the CHA.
  5. Jerome & Clyde will coordinate with Ft. Benning MWR to advertise & promote the CHA to more members of the military.
  6. Jerome will coordinate with Ross Horner of the Civic Center about providing cameras in the ice rink.
  1. Financial Report:
  1. Chris Miller submitted the financials for the month of May:
  • PayPal – Beg. $11,654.28 End. $10,856.49
  • CB&T –Beg. $43,152.78 End. $35,971.24
  1. The Financial Oversight Committee has reviewed & signed off on the financials on 6-16-15.
  2. Motion to accept the financials made by Craig Wheeler, 2nd by Juan Mora, accepted by all.
  1. Old Business:
  1. Chris Miller will follow up with members that still owe registration fees.
  2. Bylaws review – Board Member compensation is interoperated as board member shall not be compensated for their duties as a board member.
  3. Bylaws review – Need to amend the Registrar Committee section to state that they need to be present at all Learn to Play events & they need to provide a paper ledger for player registration tracking purposes.
  4. Officers will review their duty description as well as any & all committee duty descriptions to update/sign off at next meeting. Vice president duty description needs to be amended to state they are to oversee the Equipment manager & that they assemble a staff to handle the day to day to equipment duties.
  5. The board is looking for someone to head the volunteer committee.
  6. The board will review the CHA Hockey Handbook. Things to add will be a 1 page Learn to Play/New Player information sheet, a clock operation/score sheet instruction print out & playoff rules sheet.
  1. New Business:
  1. The CHA has announced its summer schedule. See calendar.
  2. Motion to add a lock box in the ice rink for the purpose of depositing pick up sign in sheet & payment as well as any other payments or forms made by Craig Wheeler, 2nd by Chris Miller, accepted by all.
  3. CHA Travel Hockey Meeting is scheduled for Tuesday June 30, 2015 in the ice rink at 6:30pm.
  4. The equipment deposit process needs to be reviewed.
  5. A CHA in house coaching clinic is scheduled for August 5, 2015 in the ice rink at 6:30pm.
  1. Motion to adjourn:
  1. Motion at 8:25 pm by Craig Wheeler, 2nd by Chris Miller, accepted by all.
  2. The next CHA Board Meeting is scheduled for 6:30 pm on Tuesday, August 21, 2015 in the media room of the Columbus Civic Center.
  1. Point of contact for Meeting Minutes compiled by Barney Slayton, CHA Secretary.
  2. Members in attendance
  • Craig Wheeler
  • Barney Slayton
  • Brad Prefontaine
  • Clyde Glenn
  • Chris Miller
  • Tracy Pattillo
  • Juan Mora

//ORIGINAL SIGNED//

CLYDE A. GLENN

President

Columbus Hockey Association