ASHINGDON YOUTH FOOTBALL CLUB
MANAGERS GUIDE
CRB CHECKS
All Managers, Coaches and Club Officials having involvement with youngsters in the Club, and any other persons that the Management Committee may designate from time to time, MUST HAVE a Criminal Records Bureau check.
QUALIFICATIONS
All Managers/Coaches must hold at least a valid FA Level 1 coaching badge, a First Aid Certificate and a Child Protection Certificate. If not, AYFC will pay/arrange for them to take the courses.
The Manager/Coach is responsible for keeping their certificates in date and for their renewal when due; the Club will be entitled to be reimbursed by the Manager/Coach if they leave the club within 12 months of taking a course.
CORRESPONDENCE
All correspondence with the Leagues, Essex County Football Association and Referee Secretaries must be conducted through the Club Secretary; League and County rules only allow and recognize the Secretary as the official channel for correspondence. Correspondence other than through the Club Secretary will leave the club open to disciplinary proceedings.
TEAM REPRESENTATIVE
Each Team is strongly recommended to have a Team Secretary/Parent Representative to assist the Manager on administrative matters for the Team.
MEETINGS
Managers are part of the Management Committee of Ashingdon Youth FC and meetings are normally held every 2nd month on the 2nd Monday of the month at the British Legion, Hockley.
The Club Assistant Secretary advises the dates of meetings as well as producing Minutes.
The following has been adopted as the Club procedure in relation to meetings:
§ Managers or a Deputy should attend all Management meetings.
§ If the Manager or Deputy cannot attend a meeting the Club Secretary must be informed.
§ If a Manager or Deputy does not attend 3 consecutive meetings the Management Committee may call the Manager before them to explain why.
§ Other Club Members are welcome to attend meetings
There is a Social Committee, comprised of Volunteers from within the Club, and who meet periodically to discuss fund-raising, the annual Club Presentation day and the annual Festival of Football weekend; a representative reports to the Management Committee meetings.
FEES
Each member on signing-on for the Club will pay an annual fee in July when they register to play for the Club in the relevant League (except the Under 7 teams) of,
Under 8, Under 9 and Under 10 Mini Soccer £65 per season
Under 11 to Under 18 Junior Soccer £80 per season
Where more than one player comes from the same family the following will apply,
1st player - full fee, 2nd player - 80% of full fee and, 3rd or more, no fee.
The Manager has discretion to deal with hardship cases in consultation with the Treasurer who is available to assist with any problems or advice; strict confidentiality is applied and individual cases are not discussed at any meetings.
KIT
The Club has a new official Kit Supplier, PENDLE SPORTSWEAR, and all orders must be via Lyn Brazier, the Club’s Kit Administrator.
All teams will receive playing kits.
Teams who receive sponsorship of any kit will have their sponsor’s name printed on the shirts, sponsorship monies to be paid to AYFC.
All playing kits are the property of the Club.
Other clothing, training equipment, footballs, etc should be ordered via the Club’s Kit Administrator.
The official Club colours are:
Home kit: Royal/White shirts, Royal/Whiteshorts, White/Royal socks.
Away kit: Yellow/Royal shirts, Yellow/Royal shorts, Yellow/Royal socks.
Goalkeeper’s kit: depending on individual choice, the colours can be Green/Black, Silver/Black, Tangerine/Black or Lime/Black.
No other kit colours and no stripes or hoops are acceptable, Disciplinary action may be taken by the Committee for teams in default of this rule.
It is the intention that all teams will eventually be wearing the same kit colours/design.
MATCH/RESULTS PROCEDURES
A Pitch will be allocated each week by Brian Brazier who will circulate to Managers and also display all the games on the notice board in the Tea Bar. Any Manager wishing to change a kick-off time, or cancel a fixture, must inform Brian this is important.
MINI SOCCER PROCEDURES
Club's Mini Soccer Cyber Officer is Ray Cracknell.
U7 and U8’s play 5 v 5 (max. squad permitted is 10)
U9 and U10’s play 7 v 7 (max. squad permitted is 14)
U7’s will play every other week but no more than 2 games in a month and will normally only have 2 fixtures displayed on OKS website
All other age levels play each week and will have fixtures displayed on Our Kids Sports (OKS) website up to the Christmas break; second half of the season will see, where felt necessary, fixtures arranged based on the first part of the season.
1. NO MATCH CARDS at any age level.
2. FIXTURES (non-competitive) will be listed on the OKS website.
3. HOME FIXTURE, as a matter of courtesy you should contact the Away Manager no later than 5 days before the fixture to confirm the game and any colour clash; the reverse applies for Away fixtures.
4. TEAM REGISTRATION CARDS must be exchanged with the opposition before the game and returned after the game; failure to carry out this procedure likely to result in a fine by the League
5. TWO MATCH BALLS should be handed to the Referee before the start of the game. They cannot be balls that you have been training with beforehand. They must be of the correct size, clean and inflated to the correct pressure.
6. You must have a fully equipped First Aid Kit available atEVERY match.
7. HOME and AWAY MANAGERS must both post the result on OKS website by 7pm on the Sunday. fail
8. NO RESULTS are published at any age level on the OKS website, results are used by the League to determine future fixtures.
9. AYFC REFEREE SECRETARY, Ann Lee, will appoint Club Game Leaders for Home games.
10. REFEREE NAME (Game Leader or other) must be noted for Home and Away games as the name must be entered on the Result page of OKS.
11. REFEREE and SPORTSMANSHIP marks must also be completed on the Result page of OKS.
12. HOME GAME LEADER, you pay the official which is not recoverable from the Club.
13. LEAGUE DIVISIONAL SECRETARIES are designated to each age level, names are in the League Handbook and on OKS, and they are your contact for any problems, for any fixture situations.
14. POSTPONED MATCHES, you should advise your Divisional Secretary, and both teams must put the postponement on OKS. For Home games you should advise Brian.
15. LEAGUE HANDBOOK will be issued to all Managers prior to the season.
JUNIOR FOOTBALL PROCEDURES
Club's Officer is Brian Brazier.
1. NO MATCH CARDS as such but each team is given a RESULT BOOK and for each match a Result Sheet within the book must be completed, including having the opposition Manager or official sign the sheet; make sure that you complete the sheet after the game with the Referee/Opposition markings.
2. FIXTURES are listed on the 'Full Time' website.
3. EACH MONDAY, the Home team must email (or as directed) their respective must email (or as directed) their respective Divisional Fixture Secretary and Divisional Referee Secretary the confirmation of the next match including the opponents name, kick-off time, ground venue, kit colours.
4. EACH TUESDAY, Home team should confirm the fixture with the opposition including kit colours to avoid any clash.
5. BY THURSDAY 9PM, the League should have appointed a Referee (you have the responsibility as the Home team to keep checking the fixture on the 'Full Time' for confirmation of the official); once appointed, you must confirm the fixture with the Referee by text or email advising name of opponents/kick-off time/ground venue/team colours.
6. REFEREE FEE, Home team must pay before the game (not recoverable from the Club), for Cup games the fee is shared; fee is variable dependent on the age group level and is normally shown in the League Handbook.
7. TEAM REGISTRATION CARDS and RESULT BOOK must be exchanged before the game and returned at the end of the game.
8. RESULT BOOK should be kept up to date as, at any time during the season, the League could randomly request to see the book; failure to keep it updated is likely to result in a fine by the League. Result Book must be handed in to Brian at the end of the season.
9. AUTOMATED TEXT, each team will receive a text after the game has startedrequesting the match result be texted after the game; this action must be done by 5pm on the Sunday to avoid a fine.
10. BY THE FOLLOWING THURSDAY, Managers should ensure all the match information (result/marks/players/goal scorers) is completed on the 'Full Time' website.
11. POSTPONED MATCHES, you must contact your Divisional Fixture Secretary and, for Home games, advise Brian.
12. TWO MATCH BALLS must be handed to the Referee before the start of the game. They cannot be balls that you have been training with beforehand. They must be of the correct size, clean and inflated to the correct pressure.
13. You must have a fully equipped First Aid Kit available atEVERY match.
14. HANDBOOK, at each age level and listed in the book will be the designated League Divisional Referee Secretary, League Divisional Fixture Secretary as well as Referee names and contact details; in addition, the book will have all the contact details for other Club teams.
CLUB APPEARANCES
All Managers must keep a record sheet showing all players who attend matches so that said record can be supplied to the Club Secretary at the end of the season; failure to do so could jeopardize a player from an ‘appearances award’; ‘’Appearance’’ means:
· Player Appearances in 5, 7, 9 and 11 a-side organised Games representing the Club.
· Games mean; Pre- season Friendlies, League Matches and Cup Matches.
· Appearances in Tournaments to count as one appearance.
· Players who attend matches who are unable to play due to an injury caused when representing the club.
· If a player leaves the Club and then re-joins at a later date, his previous appearances to count.
NETS
The nets and corner flags for Junior Soccer matches are kept in the compound at the ground.
The Mini Soccer goals, must be returned to the compound after the last game – NOT LEFT OUT
All goal nets to be secured down.
The pitch allocation list will show you which pitch you will be playing on and the time for the kick off.
It is important to keep to the pitch and kick off times as they are worked out to cater for all the teams due to play that day
a) If you have the first kick-off you are responsible for Nets Up; if you are the last match you are responsible for Nets Down.
b) If you are the only game on the pitch in question you are responsible for Nets Up, Nets Down
VITALLY IMPORTANT that all net pegs are put away and not left on the ground after matches as it can ruin plant machinery.
c) If you cancel a pitch after the list has been printed you MUST Inform Brian Brazier immediately.
DISCIPLINE
Managers must make sure that all players in their squads fully understand that they are subject to the Rules, Regulations and Punishments of the Football Association and the League.
If County FA suspends a player the suspension applies to ALL football matches including school ones and if a player plays in a game when suspended the club or school can be dealt with by the Football Association and the Player suspended ‘Sine Die’ (to a date some time in the future).
Discipline Procedures
Where a member of the Club (Manager, Player or Parent/Guardian) is reported by a Match Official to the Essex County Football Association the following procedure will apply,
a) The Manager of the team involved will inform the Club Secretary what has happened so that they are aware correspondence will be coming from the Essex County Football Association.
b) The Club Secretary or an officer of the Club will deal all correspondence and communications regarding discipline matters. Under no circumstances will a member of the Club contact the Football Association, the League or Match Official concerning a matter subject of a complaint.
c) On receipt of the paperwork the Club Secretary or Club Official will ensure that it is completed and submitted in accordance with the laid down procedure. Any paperwork given out by the Club Secretary or Club Officer for completion must be returned to them as soon as possible.
d) Each member of the Club shall be personally liable for any fines levied against them as a result of disciplinary action by Essex County Football Association, The League or any other body where members are bound by their rules.
e) The member who incurred the fine will refund the money paid by the Club to the Club Treasurer within 28 days of the penalty being paid.
f) If the money is not re-paid to the Club Treasurer by the end of 28 days the member will be suspended from the club until the money is repaid to the Club.
g) No player will be cleared for transfer to another club unless all outstanding fines incurred by him or his parent(s)/ guardian have been repaid to the Club Treasurer.
h) Member means Player, Parent/Guardian, and Officers of the Club, Manager and Coach/Trainers.
CODES OF CONDUCT
The Football Association has laid down a set of Codes of Conduct relating to the different groups within the football structure. These Codes are available on the Club Web site at www.ashingdonyouthfc.org.uk and all Club Members should make themselves aware of their contents and comply with the terms of them.