Board Meeting

3184 West 5th Ave.

VancouverBC

March 20, 2005

Minutes

(As amended and approved during April 10, 2005 Board Meeting)

Present:Dr. Wolfgang Linden, Dr. Mike Foreman, Dr. Trish Crawford, Dr. Don Hutcheon, Steven

Horvath (by conference phone), Dr. Nicole Aubé, Dr. Catherine Bond

Minutes recorded by: Dr. Don Hutcheon, R.Psych., Chartered Psych (UK), Co-Secretary.

A.9:00Board Meeting

  1. Call to Order 9:28am– Don Hutcheon
  1. Approval of the Agenda - Unanimous approval
  1. Approval of Minutes from last Board Meeting (February 19, 2005)- Approved
  1. Reports:

Treasurer’s Report:Leonard ScheinDiscuss schedule for T-Bills, and signing authority for new forms (T-Bills and Royal Dominion securities). Deferred until next Board Meeting, April 10th, 2005. MOTION Request for Treasurer’s position; Dr. Don Hutcheon current VP of BCPApetitioned by Dr. T. Crawford- unanimous approval by Board. Don has been granted signing authority by the Royal Bank as of March 19, 2005. Further de-briefing of the BCPA ledger to be provided to Don by Dr. Terry Estrin at some future mutually agreed upon time. Accordingly, the current financial profile of BCPA is in “the black” and in good financial shape.

Executive Director’s Report: Mike OlsonWritten report. In Camera discussion from 9:45- 10:10am.

  1. Correspondence:

Editorial guidelines – ACTION Shona to place Editorial Guidelines (as brought forward previously) on BCPA website for constituents perusal prior to submitting articles.

Board Policies – Internal communication between Board Members has drafted a formal policy which is being reviewed by the Board. ACTION Shona to place this information in the Newsletter, NOT original policy itself

Resignations of Terry Estrin, Jeff Morley– ACTION Shona to place in Newsletter .

“Due to increased demand in Dr’s Estrin and Morley’s work schedules (joint private practice) and family responsibilities, neither gentleman feels able to continue in their roles as Treasurer and President of BCPA respectively. The Board of Directors would like to thank Terry and Jeff for their significant contributions during their time on the Board and wish them good luck in all future endeavors. Both individual stated they would anticipate returning to the Board sometime in the future.”

Announcement of New Board Members: The following Board Members have been nominated and acclaimed to the new revised Board executive: MOTION-Dr. Trish Crawford: To nominate Wolfgang Linden as President. Unanimously approved. MOTION- Dr. Nicole Aubé: To nominate Dr. Mike Foreman as Vice President. Unanimously approved. MOTION- Dr. Nicole Aubé: To nominate Dr. Don Hutcheon as Treasurer. Unanimously approved.Dr. Hutcheon transferred his Board duties from Vice President to Treasurer replacing Dr. Estrin’s recent departure as Treasurer of the Board. Wolfgang’s platform as President was stated as: a) advocacy issues; b) BCPA being a “home” for members regarding issues such as: continuing education, referral service and providing continuity of service to the members.

Late fees – Aaron Hait’s letter of October 2004. Board deliberated on Dr. Hait’s letter. ACTION Shona to draft a letter regarding the $75 fee being too much and a refund of $50 is to be sent withthe following statement:

“Dear Dr. Hait, Thank you fro your letter received October 29, 2004 concerning the $75 late fee charged A policy change has resulted from this unfortunate incident. Currently a late fee of $25 will be charged. Please accept a $50 refund and our apology for the original amount charged and the delay in response. Thank you for your attention in this matter. Sincerely, Dr. Donald Hutcheon R.Psych., Chartered Psychologist (UK), BCPA Treasurer.”

Steven Horvath – email regarding PHW Awards. PHW Awards placed on BCPA Board Meeting for April 10, 2005. ACTION Steve will contact Cam Ellison regarding a PHW “Point Person” or if the PHW Committee wants to be the “Point Person.” Any calls to the BCPA office re: PHW should be directed to Steven Horvath.

Lori Thurston – requestsinformation about Social Workers diagnostic rights being extended under Health Act. ACTION TAKENTrish has contacted Ms. Thurston regarding her clarification about S.W.ers’ diagnostic rights being extended under the current Health Act. Psychology retains responsibility vis a vis the current Health Act which is independent of the BC Social Worker’s responsibility.

  1. Old Business:-$5000 stipend for Dr. Zal Saper to work on BCPA website. To be paid after next T-Bill.ACTION Wolfgang is to follow up re: money’s spent thus far on Dr. Zal Saper’s technical refinement of the referral system computer program. Feedback will be provided at the April 10, 2005 Board meeting. MOTION A point of clarification was made by the V.P., Dr. Foreman, re: the amount of money NOT to exceed $5000 as opposed to other interpretations of $5000 “in toto.”
  1. New Business:

a) Technology Transfer Team Update

-New Web and Community Communication Tools. Give Web address and passwords

-Website Updates (content management phase): test with members-editorial submissions online

-Online Newsletter Archive for Board Meeting: Policy, e-learning, Minutes, etc.

-Referral Service

-Online renewals

-Membership/Message Board/Micro Sites

“Short form" unable to be decoded by Board. All of subsection “a” to be reviewed at the April 10th Board meeting. ACTION Mike to email detailing what he has done re: a) Technology Transfer Team Update section of current agenda items and area of clarification per each item “fleshed out”ACTION-Mike- Dr. Saper is requested by the Board to be present at next Board meeting April 10, 2005. New Website design and adjunct technology updates needs to be discussed and debriefedwith Dr. Saper by the Board at this time.

b)Newsletter:1)ACTIONTheme/cover for the Spring newsletter should have the BCPA logo on the cover2)ACTION Steven Horvath will edit this issue3)ACTION Wolfgang will provide a president’s report regarding his presidential platform.4) ACTION Nicole and Mike Foreman’s reports from Washington Leadership Conference to be written as soon as possible prior to April 5, 2005.5) ACTION – Nicole is to call Dr. Morley, past president, to debrief on the David Hart lectures and whether/if BCPA will sponsor the lectures (where, when?). ACTIONOttawa conference to be advertised in the Newsletter April 2005.ACTION Nicole to determine contact person re: Justice Institute lectures and Ottawa conference in May 2005.

c) Staffing Issues-“in camera” discussion

d) New Board Members – see notes under “Correspondence”

e) Workshop proposed by Nicole Aubé (WISC IV)ACTION – Shona- WISC IV presentation May 24, 2005 $150 BCPA members for a 1-day workshop by WISC IV representative. Mail out: School Psychologists, Academicians, BC Child/Adolescent Psychologists. In the Mail out, also include future WISC IV workshops in Victoria and OkanoganValley.

f) Increased Board Membership and Interim AppointmentsMOTION Unanimous decision NOT to expand the Board at this time.

g) Future Priorities 1) Get newsletter out 2) Organize workshop conferences 3) Hire a Book Keeper by May 15, 2005 4) Oversee referral service technology updates including website 5) MOTION, Trish- move to provide$ 500 to constituent with expertise re: health insurance third party billing. Passed unanimously. To be part of the advocacy committee meetings, set before end of June 2005.

VIIIBoard Meeting Adjourned12:29pm

Next Board meeting set for April 10, 2005