Arizona State Parks Off-Highway Vehicle Program

Arizona State Parks Off-Highway Vehicle Program

2016 Small Grant

Instructions and Application

Arizona State Parks Off-Highway Vehicle Program

23751 North 23rd Avenue #190

Phoenix, AZ 84085

OHV Coordinator: Skip Varney 602-542-6940

Grants Program Leader: Mickey Rogers 602-542-6942

Arizona State Parks Off-Highway

2016 Small Grant Application

The Arizona State Parks Off-Highway Program is accepting grant applications that will be funded from the Off-Highway Recreation Fund. Successful funding of grant proposals will result in project agreements between the agency and the applicant. Grant application forms are available on the Department’s web-site www.azstateparks.com or by contacting the Grants Program Leader, Mickey Rogers at 602-542-6942 or via email at

The OHV Grants Program provides funding to pay for contractors working with federal, state, county, local and tribal agencies to develop and maintain OHV routes and trails throughout the state. All projects must be on lands designated as OHV routes and trails and must be open to the public. Off-Highway vehicles include off-highway all-terrain vehicles, motorcycles, recreational utility vehicles and snowmobiles.

The OHV Program will award funds for trail development and/or repair projects and will enter into agreements with more than one applying entity. Awarded grants will be subject to interim review during the agreement period and will be subject to Department oversight throughout the project. Submission of grants may take place anytime throughout the year. After review, staff will allocate funds and approve projects as needed. The OHV program will allocate $750,000 from the program fund for trail development and/or repair projects. Agencies may request funds for projects ranging from $10-$100,000. Grants require a minimum 5% match. One grant per area (district) per grant cycle.

The Department will develop and maintain a select group of regionalized contractors and approved businesses that could complete projects in a timely manner. Contractors will be paid directly through the OHV Program. Payment will be processed once the project has been completed and inspected by staff. Projects must be shovel ready and completed with one year. Sponsoring agency must sign off that there will be no impact on cultural or biological resources and any permits would be obtained with a copy sent to Arizona State Parks prior to the start of any work.

LEGAL STATUS:

Eligible: Federal, state, county, local and tribal agencies.

Non-Eligible: Private sector or for-profit entities.

ELIGIBLE PROJECTS:

Development and/or maintenance of existing trails including trailheads, staging areas and associated OHV routes and trail facilities.

INELIGIBLE PROJECTS:

Projects that impact cultural and biological resources.

Projects on approved routes or trails not approved by the appropriate land management agency or private landowner.

Projects that have not received all required clearances.

FUNDING:

Funding for the Small Grant is available from the Off-Highway Recreation Fund. Grants require a minimum of 5% match. The maximum grant amount that can be requested by an applicant is $100,000 for the 2016 grant period. Several factors are used in determining the award amount to each applicant. Factors include but are not limited to: availability of funds, and number of applicants. Not all grants will be funded.

AGREEMENT AND EFFECTIVE DATES:

The intent of the Department is to have agreements signed and processed as soon as possible. Projects must be initiated within 3 months of all executed documents and must be spent within 1 year.

REQUIREMENTS:

To apply for this grant, please read, complete, and submit the appropriate Grant Application Form along with the requested information. All information and application forms are available on the Department web-site www.azstateparks.com or by contacting Mickey Rogers, Grants Program Leader at 602-542-6940 or Skip Varney, OHV Coordinator at 602-542-6940.

Applications submitted without the required items will be considered non-compliant and will be returned. All applicants must agree to sign the Arizona State Parks Grant Agreement in order to be eligible for funding.

SUBMISSION:

Please Submit your OHV Grant Application clearly marked:

OHV Small Grant Application

Arizona State Parks OHV Program

Attention: Mick Rogers

23751 North 23rd Avenue #190

Phoenix, AZ 84085

DELIVERY SPECIFICATIONS:

Grant applications may be submitted at anytime throughout the year.

DEFINITIONS:

Department: Arizona State Parks

Program: Off-Highway Vehicle

Eligible Projects: Development and/or repairs on designated OHV routes and trails. Projects may include trailheads, staging areas and associated OHV routes and trail facilities.

Executed Agreement: One that has been signed by the Arizona State Parks Department and the agreement is fully in effect and binding to the terms and conditions indicated within.

Detailed Project Scope: A plan that identifies the work to be completed including implementation, timelines and desired outcomes.

Off-Highway Vehicle: A motorized vehicle when operated primarily on land, water, snow, ice or other natural terrain. OHVs include: two wheel, three wheel, or four wheel vehicle, motorcycles (greater than 49cc), dune buggy, amphibious vehicle, ground effects or air cushion vehicle and any other means of land transportation deriving motive power form a source other than muscle or wind.

OHV Grant Application Form:

1.  Complete the OHV Grant Application Form in its entirety.

2.  All parties must date and sign the form.

3.  The appropriate OHV Grant Application Form must be used for responding applicants. Additional pages should be added if needed. Forms must be physically mailed to the office.

MAPS/SITE PLANS:

1.  Provide maps of the project area.

2.  Pictures of the proposed project, progress pictures and completed project.

Grant Application Checklist for Eligibility and Completeness:

Application Form:

_____ Is the application form included and complete?

_____ Is the Arizona Taxpayer ID Number Verification form included and complete?

_____ Two copies of the application form.

_____ One CD of the application form, budget and maps.

_____ Is the project vicinity map or site plan included?

_____ Are the site pictures included in the application?

_____ Is the budget sheet completed and included?

Order of Documents

Application Form

Area Map

Site Pictures

Budget Sheet

Arizona State Parks Off-Highway Small Grant

2016 Application

Applicant Information
Agency: / AZ Tax ID:
AZ Vendor ID:
Contact:
Address: / Telephone Number:
Email:
City, State, Zip: / City, State, Zip:
County of Project Location: / Name of Additional Location(s):
SPONSOR’S AUTHORIZED REPRESENTATIVE AND CONTACT PERSON (S):
Authorized Representative: / Project Administrator (and/or Project Contact person)
Title: / Title:
Telephone Number: / Telephone Number:
Fax: / Fax:
Email: / Email:
Project Information
Project Title:
Detailed Project Scope (attach separate sheet if more space needed):
Project Term Dates:
GRANT AMOUNT REQUESTED
Amount of Grant Funds Requested: / $
Match (must be at least 5% of total grant) / $
Total Project Cost: / $
What if any type of OHV will be utilized by your agency? How many of each? / ATV/Side by Side / 4X4 Vehicle / Motorcycle / Snowmobile

Completed by:

Printed Name and Title Signature

Date ______

OHV Small Grant Activity Report

Agency: ______
Grant #: ______
Date of Project: ______
Type of Project: ______
Project Description:
Trails Renovated:
Structures Repaired:
Vandalism Type:
Areas Mitigated:

Questions or Comments:

This activity report needs to be filled out and submitted at a minimum on a quarterly basis. It is recommended this be sent after each activity.

Submit to: Mickey Rogers

Grant Program Leader

Arizona State Parks

23751 N. 23rd Ave, #190

Phoenix, AZ 85085

Completed by:

Printed Name and Title Signature

Date

Budget

Project #
Project Name: / Sponsor:
Scope Item #1 Staff/Personnel Costs
Cash/Match / Grant / Total / Grant % / Match %
$-
Breakdown / # / Unit Cost / Total / Match/In-kind / Grant Request
$- / $-
$- / $-
$- / $-
$- / $-
$- / $-
$- / $-
Total / $- / $- / $-
Scope Item #2 Equipment Costs
Breakdown / # / Unit Cost / Total / Match/in-kind / Grant Request
$- / $-
$- / $-
$- / $-
$- / $-
TOTAL / $- / $- / $-
Scope Item # 3 Other
Breakdown / # / Unit Cost / Total / Match/in-kind / Grant Request
$- / $-
$- / $-
$- / $-
Total: / $- / $- / $-

Completed by:

Printed Name and Title Signature

Date ______