Shipping Manual
For
CHINA-ASEAN EXPO
Dear exhibitors
Welcome to China-ASEAN Expo.
For the purpose of timely delivery of your goods, China-ASEAN Expo Secretariat has appointed Bondex Logistics Co., Ltd as the official freight forwarder and customs clearance agent for the 13th China-ASEAN Expo to serve for exhibits transportation, customs clearance, exhibits loading, unloading and delivery on site. Bondex Logistics Co., Ltd is a professional shipping agent and custom clearance company.
In order to assure the efficiency of your participation, you can contact Bondex Logistics Co., Ltd and appointed overseas agent as soon as possible for arrangements of your exhibition goods transportation and customs clearance.
Should you have any further or special requirement upon reading this Shipping Manual, please feel free to contact us:
Bondex Logistics Co., Ltd
Mr. Plato Xie (Guangzhou)
TEL: +86 20 8731 3185
FAX: +86 20 8731 3239
Email:
Mr Victor Yan (Nanning)
TEL:+86 771 5716334
FAX: +86 771 5716334
Email:
We wish you every success in this exhibition and look forward to seeing you in Nanning.
Yours faithfully,
Bondex Logistics Co., Ltd
Flow Chart of International Exhibits Transportations
SHIPPING MANUAL & FREIGHT TARIFF
The 14th China-ASEAN Expo
Sep 12- 15, 2017
Nanning, China
Inland Service for Transport and Customs Clearance, Please Contact:
Mr. Plato Xie;
Tel: +86 20 8731 3185
Fax: +86 20 8731 3239
E-mail:
Mr Victor Yan (Nanning)
TEL:+86 771 5716334
FAX: +86 771 5716334
Email:
Shipping Instructions on Nanning-bound Exhibits
For the purpose of timely delivery of your goods, please follow our Flow Chart & Working Agenda. Delay of the handover of goods and/or documents may bring about surcharges based on our tariff, and lead to delay of the delivery of the goods to the destination (exhibition site).
DEADLINES
1. FOR FCL- ARRIVAL OF FREIGHT IN QINZHOU PORT Aug.26.2017
2. ARRIVAL OF FREIGHT IN NANNING AIRPORT Aug.31.2017
3. ARRIVAL OF FREIGHT IN PINGXIANG BORDER GATE Aug.28.2017
Please note:
If exhibitors don’t transport the exhibits before the deadlines, Bondex Logistics Co., Ltd won’t take any responsibility for the delaying delivery of the exhibits to booths before the show day.
DOCUMENTATION
SHIPPING DOCUMENTS
All shipping documents, including Bill of Lading, Air Waybill and Waybill, shall include the “Consignee” and “Notify Party” shown as below:
CONSIGNEE
BONDEX LOGISTICS CO., LTD.
Room 504, No.11, Xingang Xi Road,
Haizhu District, Guangzhou, P.R. CHINA
NOTIFY PARTY
BONDEX LOGISTICS CO., LTD.
Room 504, No.11, Xingang Xi Road,
Haizhu District, Guangzhou, P.R. CHINA
Mr Victor Yan
TEL:+86 771 5716334
FAX: +86 771 5716334
MP:+8618607880448
Email:
Port of discharge for ocean shipment-- Qinzhou Port
Airport of discharge for air consignment -- Nanning Airport
Border Gate cargo delivery by truck /railway -- Pingxiang
ADVANCE NOTICE OF SHIPPING INFORMATION AND DISPATCH OF DOCUMENTS
Whatever means of transport you may choose, please make sure you provide the official freight forwarder with complete shipping information. For this purpose, please mail a full set of your shipping documents to the following address within seven working days before the arrival of the goods in Nanning, China:
Bondex Logistics Co., Ltd
Room 504, No.11, Xingang Xi Road,
Haizhu District, Guangzhou, P.R. CHINA
Mr Victor Yan
TEL:+86 771 5716334
FAX: +86 771 5716334
MP:+8618607880448
Email:
Details of shipping information shall include:
Flight/Vessel details, B/L No. or AWB No., ETA destination, Quantity, weight of the goods and special instruction on storage. Unless the above information is provided in advance, the official freight forwarder may not be able to know and correctly arrange for the storage of perishable, frozen and other products.
A full set of shipping documents as required includes:
a. original and 3 copies of Ocean Bill of Lading, A copy of Air WayBill;
b. 2 originals of the Catalogue of the Exhibits (including the Invoice & Packing List);
c. 1 original of the Packing Certificate on Conifer Wood package / No Wood-package / No Conifer Wood-package;
d. 1 original and 2 copies of the Certificate of Heating Treatment / Fumigation;
e. 1 original and 1 copy of the Certificate of Origin;
f. Other documents as required by the Chinese authorities.
For ocean shipment
The following information must be sent to the consignee by advance notice:
a. Name of Vessel and Voyage No.
b. Date of Departure from the loading port abroad and Date of Arrival of Qinzhou port /Nanning port.
c. Ocean Bill of Lading No.
d. Weight and Measurements of each item of the goods / Customs Declaration Form for Exhibits
e. Special Handling Instruction
For air freight
The following information must be sent to the consignee by advance notice:
a. Flight number
b. Date of Departure from the loading airport abroad and Date of Arrival of Nanning Airport.
c. Master Air Way Billl. (House Air Way Billl is not allowed)
d. Weight and measurements of each package of the goods.
e. Special Handling Instruction
For border gate delivery by truck/railway
The following information must be sent to the consignee by advance notice:
a. Date of delivery at border gate, Pingxiang
b. Customs Declaration Form for exhibits.
c. Weight and measurements of each package of the goods.
d. Special Handling Instruction
PACKING INSTRUCTIONS
Wherever possible, the exhibitors are recommended to have their exhibits packed in cases and/or crates suitable for return shipments. To protect the exhibits against multiple handlings in their transportation, the exhibitors are recommended to have as much stuffing as possible in packing and fixing their exhibits.
To reduce the risk of loss, damage or delivery delay of the goods, please avoid shipping your exhibit in small package (individual package is recommended to take a volume of over 1 cbm, e.g. 1m x 1m x 1m).
Please be advised that the exhibits may be placed outdoors for many times, including through open-air storage. It is recommended that the cases used for packing are strong enough to protect the exhibits against the rain. Packing in cartons, which is not suitable for repeatedly handling and repacking, is not recommended. Any claim for the damage caused by improperly packing in cartons will not be accepted.
REQUIREMENTS FOR SHIPPING MARKS
Each package shall contain the following information:
Name of the Event: China-ASEAN Expo 2017, Nanning, China
Name of the Exhibitor:
Booth No.:
Package:
Gross Weight: (KGS).
Net Weight: (KGS).
Dimensions (cm): L x W x H
Volume: (CBM)
Country of Origin: Made in
Sample Shipping Mark (Annex 3)
Important Notice:
Please stick / print the shipping mark above to / on at least three sides of the surface of each package.
Please only use the metric system to indicate the dimension and weight of each package.
SPECIAL INDICATIVE & WARNING MARKS
In addition to above requirements, Indicative & Warning Marks shall be placed in whatever suitable position of the crates/cases in accordance with the following instructions:
l Labels shall be attached to all sides of the packing of a fragile item.l The items shall be placed properly in the upright position, with the sign of “This Side Up” indicated on the two sides of the packing.
l The items don’t suitable for outdoors storage, their package shall have two sides marked with the symbol of umbrella.
l Stripes shall be painted on vessels, tanks and equipments alike to indicate where slings need to be placed for hoisting. The sign of “SLING” shall also be marked in the proper position.
l Cases which contain spare parts shall be marked with the sign of “SPARE PARTS,” and may only contain spare parts.
l To bulk items or items loaded / unloaded unevenly, the signs of CENTER OF GRAVITY, FRONT and BACK shall be marked clearly and properly.
l Other indicative & warning marks shall conform to the packing and labeling requirements of international rules and customs.
STORAGE OF FREIGHT DURING THE EXHIBITION
For the Official Freight Forwarder to make special arrangements for the storage of freight (including empty cases) during the exhibition, exhibitors shall notify it of their requests in this regard as soon as possible.
STORAGE OF EMPTY CASES
The Official Freight Forwarder will be in charge of the shift and storage of empty cases, as well as their return to the exhibition site during the closing of the exhibition. For the purpose of re-packing the exhibits, the Official Freight Forwarder will make all efforts to return each empty case to the particular exhibition site. However, priority will be assigned to the exhibitors with hand-carried items.
During the exhibition, the staff of the Bondex Logistics Co., Ltd will visit the exhibitors with suggestions and explanations for the repacking, return, sale and donation of the exhibits.
N.B. Please include certain amount of extra packing materials (such as wrapping paper, plastic foil, etc.) in your original shipment to replace any part of the package destroyed inadvertently in transit and handing of the goods.
EXHIBITS TO BE RETAINED IN CHINA FOR SALE OR DONATION
According to the Customs Service of China, unless the exhibits to be retained within the territory of China for sale upon the close of the China-ASEAN Expo, the exhibitor shall process without delay customs declaration for import. The exhibitors shall also be responsible for paying the tariffs and other relevant taxes and fees. Where the declared exhibits are subject to customs documentary control, the exhibitor shall provide the Chinese Customs office concerned with relevant official documents for ratification.
The exhibits imported to China for the Expo shall be returned abroad within six months as of the date of their entry into China. If the imported exhibits are not returned abroad within the above period, the exhibitors concerned, or their agents, shall explain to the Chinese Customs Service for the situation by a written report. The Chinese Customs Service may determine in accordance with the relevant provisions.
Exhibitors or end-users shall bear all expenses and charges incurred in transporting the exhibits from exhibition site to the Customs-supervised Warehouse, as well as storage charges incurred at the Customs-supervised Warehouse.
REMINDER: Exhibitors shall consider the storage/transport fees to be paid off before the exhibits concerned to be handed over to the Bondex Logistics Co., Ltd for storage.
INSURANCE & TRANSPORT OPERATION
Please note that all transport tasks of the Expo are undertaken by the Bondex Logistics Co., Ltd at the owner’s risk. The Bondex Logistics Co., Ltd does not insure the exhibits directly. Each exhibitor shall insure its exhibit(s) under a comprehensive policy, which shall cover the following periods as specified by the exhibitor: the period between the date of dispatch and that of arrival in Nanning; the period of exhibition, and the period for the returning of the exhibits abroad.
FREIGHT TARIFF (BASED UPON FINAL AGENCY CONTRACT BETWEEN THE
CONSIGNOR AND THE OFFICIAL FREIGHT FORWARDER)
INBOUND MOVEMENT & OPENING SERVICES
1. Arrival at Qinzhou Port/Nanning Airport/Pingxiang Border Gate unto delivery fair-booth :
By sea (Qinzhou Port) : USD$60/cbm (min.3cbm/consignment/exhibitor)
By air (Nanning Airport) : USD$0.50/kg (min.200kgs/consignment/exhibitor) By truck (Pingxiang): USD$60.00/cbm (min.3cbm/consignment/exhibitor)
By express courier: USD$25.00/PACKAGE/Less Than:50Kgs
USD$45.00/PACKAGE/More Than: 50Kgs
2. On-site service: Taking delivery to the exhibition hall, unloading service, moving the exhibits to a particular booth: USD22.00/cbm (min.3cbm)
3. On-site service surcharge: During the exhibition, the exhibits in the custom warehouse need time after time delivery to a particular booth: USD15/time (General Cargo),USD15.00/pcs (Wood and Furniture)
4. Documentation fee: USD22.00/exhibitor /consignment
5. Broker’s charge for Customs declaration, quarantine and inspection:
USD60.00/exhibitor /consignment
6. Broker’s charge for Customs declaration, quarantine and inspection of the hand carried exhibits :
USD30.00/exhibitor /consignment
7. Custom register charge: If the exhibits had customs clearance in China border, and the exhibits need to entry the international hall, it must input data into customs system for customs register by Bondex Logistics Co., Ltd:USD50.00/exhibitor
8. According to China-ASEAN Expo Secretariat arrangement, Bondex Logistics Co., Ltd will not be charged with any duty, tax and consumption tax. All correlative tax will be paid by exhibitor, Bondex Logistics Co., Ltd will collect the caution money as per China Customs. The final duty, tax and consumption tax will be decided by China Customs.
OUTBOUND MOVEMENT AND CLOSING SERVICES
1. Delivering the returned items to the warehouse and delivering them to the sea port/ airport/ border gate for return:
By sea (Qinzhou Port) : USD$60.00/cbm (min.3 cbm /consignment/exhibitor)
By air (Nanning Airport) : USD$0.50/kg (min.200kgs/consignment/exhibitor)
By truck (Pingxiang Border Gate) : USD$60.00/ cbm (min.5 cbm /consignment/exhibitor)
By express courier: USD$25.00/PACKAGE/Less Than:50Kgs
USD$45/PACKAGE/More Than:50Kgs
2. For sold items/retuned exhibits/ abandoned items, moving out from exhibition hall to the Customs-supervised Warehouse : USD40.00/ cbm
3. Broker’s charge for Customs Declaration, Quarantine and inspection:
USD60.00/exhibitor /consignment
4. Broker’s charge for Customs Declaration, Quarantine and inspection of the hand carried exhibits :
USD30.00/exhibitor /consignment
OPTIONAL SERVICES
1. Storage and operation fees at the customs-supervised warehouse, Nanning: (No period for free of charge exists)
Sea/Land-freight: USD1.00/ cbm /day (min.1 cbm)
Air-freight: USD1.00/100kgs/day (min.200kgs)
Container （Opening area）: USD10.00/20’/day, USD20.00/40’ /day
2. Container demurrage will be as per outlay.
3. Retuned of empty container to seaport: USD300.00/20’container
USD400.00/40’container
4. Translation fee for documents: USD5.00/page
5. Destination in Guangxi: whole Handling Charge (including DHC ) will be as per outlay
6. Unloading and loading charge, truck demurrage charge in the Friendship Border Park and delivery charge in Friendship Border Gate will be as per outlay (including inbound and outbound movement).
7. Handling charges of quarantine & fumigation or other treatment will be as per outlay.
8. Customs clearance fee & inspection/quarantine broker’s fee for permanent import:
USD60.00/consignment/exhibitor
9. The label fee for the food/cosmetic: USD0.35/pcs (one package need 2 pcs)
REMARKS
1. In order to make a smooth delivery and avoid any trouble in Customs clearance, your cargo are recommended to be sent by Full Container Load (other than by consolidate container) in sea-freight, or by Master Air Waybill in air-shipment (other than by House Air Waybill in consolidation shipment). An extra fee will be levied by the airport agent upon the air-shipment in case of House Air Waybill.