ARCHITECTURAL STANDARDS COMMITTEE
MINUTES
Thursday, January 11, 2018 – 8:30 A.M.
Confirmation of Quorum: Nancy Dierx, Joel Green,Wally Greenough, Joel Madsen andC.J. Stauffer
Call to Order:Debbie Smith, Executive Director and ASC Meeting Chair called the meetingto order at 8:30 a.m.
Staff in Attendance:Sharon Holland, ASC Administrator
Rob Bloch, Construction Compliance Consultant (8:30 am to 9:52 a.m.)
Guest Attendees:David Ulis, SRA Liaison
1)Approval of the December 12, 2017 Minutes – The minutes were approved as amended.
2)Review Current Agenda - The Committee reviewed the agenda.
3)Approval of the Consent Agenda–All items were approved.
a)Apodaca, SAG II Lot 48, 5546 Peregrine Way –Change of garage door and front door color.
b)Ng, DH I Lot 16, 5384 Night Heron Lane – Re-submittal for new home construction.
4)Acceptance Review
a)GLEPCO/CERPCO, SAGIV-B Lot 44, 8858 Wood Duck Way –The landscape plan was accepted for posting with recommendations.
b)CN Lots 9, 5433 Wood Duck Loop –The landscape plan was accepted for posting.
c)CN Lot 10, 5427 Wood Duck Loop –The landscape plan was accepted for posting.
5)Formal Review
a)Kush, SAG IV-A Lot 83, 5451 Canvasback Rd. –The landscape plan was formally approved contingent on the homeowner adding a hydrangea or an evergreen in the grassy area in front of the gas meter for better screening.
6)Construction/Compliance Consultant Status Report Rob Bloch presented an update.
7)Inspections
a)Semiahmoo ShoreUnits 13/14 & 17/18 – Committee member to double check type of plants placed in front of the utilities and report back to the Committee.
b)Morrill, SAG I, Lot 37, 8910 Bald Eagle Drive –Inspection scheduled for January 12, 2018 at 11:00 a.m.
c)Taylor, SAG IV-A Lot 55, 5391 Quail Run – Eight (8) Alder trees along Quail Run were approved for removal.
d)Hill, SAG II lot 15, 8777 Goshawk – The large tree in the front yard was approved forremoval. The owner will be notified that their mailbox color is not an 'earth tone', thus it will need to be repainted.
e)Nakama, SAG IV-A lot 72, 5388 Quail Run – Two Douglas firs were approved for removal
per the arborist report. Homeowner to provide ASC with type of replacement trees.
f)Requests from the Boundary Ridge I HOA –The owner of lot 54 will be required to replace the light bulbs in all their fixtures to be compliant with the 180 lumen requirement. The owner of undeveloped lot #51 will be required to brush back the lot 10’ on all sides.
g)Hardman, SAG IV-B, 42, 5373 Canvasback Rd. – Two alder trees, one in the back yard and
one on the southwest side of the lot were approved for removal.
h)Phillips, SAG III Lot 7, 5521 Canvasback – Large maple tree in front yard was approved for
removal contingent on the owner notifying the ASC of what type of replacement tree they plan to use.
8)View Control
a)Boczek, BR I Lot 8, 9131 Great Blue Heron Lane – Inorder for the trees to be brought into compliance with the View Control Plan, the owner will be given two options: 1) Provide a written arborist’s report stating the trees in question can be topped/pruned and still remain viable. If obtained then the ASC will allow the trees to remain at a height no taller than the height of the home’s roofline.2) If option one is not possible, the trees will need to be removed by March 15, 2018.
b)Tree Topping–Tabled until next meeting. The committee was asked to please send theirquestions for John Hymas, certified arborist to Sharon before the next meeting.
9)New Business
a)Semiahmoo Shore –It was determined that the approved roofing color for this project was not being used. A letter will be sent to the developer notifying them of the non-compliance. They will also be advised that unapproved changes during construction will not be tolerated. The ASC did approve Presidential Certainteed Charcoal as an approved roofing color for the Presidential Certainteed product line. Charcoal is the color applied at Semiahmoo Shore.
b)Phillips, SAG III Lot 7, 5521 Canvasback Rd. – Re-roofing requestwas approved by email on 1/3/2018.
c)Unapproved Material Usage Concerns – The Committee reviewed the Draft Checklist.
d)Administrative Matters –
i)A committee member asked that a certificate of insurance be provided to each ASC member showing the effective coverage date and the amount of Directors and Officers liability insurance provided by the SRA's insurance policy.
ii)It was suggested the ASC and the SRAadopt a Code of Conduct for employees, officers, directors and committee members. A committee member will research and provide a sample for consideration.
iii)It was suggested the staff develop an inspection process,using the approved checklist, to ascertain that onlypre-approved materials such as exterior cladding, roofing shingles and paint colors are appliedduring construction. A key factor of this process might require a jobsite meeting with the owner and builder at the time the house passes a milestone inspection, such as its four-way inspection.
10)Old Business
a)Semiahmoo Resort Golf & Spa – Landscape Plan Submittal was postponed due to illness.
b)The Next Adventure, CN Lots 6, 7 & 8 – The owner will be submitting plans for these lots in the near future.
c)Next Adventure – CN Lot 10, 5427 Wood Duck Loop – Rather than use a different siding material, the owner decided to use the siding they were approved for.
d)Hanrahan, BR I Lot 29, 9135 Chickadee Way – Water run-off and 2017 remodel – Further review is underway as it relates to the remodel that took place in 2017. This matter was tabled until further information can be obtained.
e)GLEPCO/CERPCO, CN Lot 11, 5421 Wood Duck Loop – Rather than use a different siding material, theowner decided to use the siding they were approved for.
f)Sea Smoke – An Ad Hoc Committee member reported that the Final plat and second draft of the CC&Rs have been submitted to the City of Blaine. The Ad Hoc Committee is also reviewing the CC&Rs. The issue of an8” reveal on the house plans was discussed. A letter will be sent to the developer allowinga maximum 6” reveal for horizontal lap siding.
g)Unfinished Projects –An update was presented by the Administrator.
h)New Member Orientation – Tabled awaiting input from the Committee members.
11)Liaison Comments – The SRA Board is seeking advice from the ASC on how they should operate as far as maintenance, inspections and new development;along with staff duties.
12)Administrator Report – There was nothing to report.
13) Adjournment – The meeting adjourned at 11:15 a.m. The next meeting will be held on January 25, 2018 at 8:30 a.m. A quorum was established for the next meeting – all members will be present.
Respectfully submitted,
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Sharon HollandDebbie Smith, SRA Executive Director
ASC Administratorand non-voting member
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DateDate
These minutes were approved on January 25, 2018.
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