APPROVED FINANCE COUNCIL MINUTES
Our Lady of Victory Church, Davenport, IA January 22, 2018
Members present: Charlie Jones,Rick Willows, Peter Schuster, Judy Johnson, Bernie Mack, Matt Osen, Bob Briggs, Molly Crosby, Fr Greiner
Staff not present:Fr Dorau
Staff present: Chad Steimle, David Mattke
Items Distributed Prior to Meeting:
1/22/18 Agenda11/27/17 Minutes
Nov/Dec Balance Sheet Nov/Dec P&L Budget Performance
Nov/Dec Profit & Loss Previous Year Comparison 2016/17 ADA YTD Summary
Window Restoration SummaryLoan/Major expenses - 2 yr summary
Meeting was called to order by Fr Jake at 7:37 PM with an opening prayer. Agenda was amended to add Vanco & church ceiling updates to new business and JFK boiler under unfinished business. Motion toapprove amended agenda made by Judy, 2nd by Charlie, passed unanimously. Minutes were not amended. Motion to passminutes made by Bob, 2nd by Molly, passed unanimously. Judy's handout on Mississippi Valley STO (which Scott Co is included) was distributed for discussion & included within these saved documents. Upcoming treasure renewal information was also included and discussed.
REVIEW FINANCIAL STATEMENTS: David noted that we had increased level in December giving which brought the parish more in line with budget. Numbers are a bit skewed in that the 1st half of the year contains 27 wks rather than normal 26 & 5 families made a total of $12,630 in 2018 giving during 2017. Financials approval motion made by Charlie, 2nd by Judy & passed unanimously. Positive review of both 2016/17 ADA numbers & window restoration with books closed on each. Also reviewed positive 2 yr period of $500K in church improvements with only an increase of $166K in additional loans. Lastly discussion on parish counts & increased Catholic Messenger costs to be addressed after Lent.
UNFINISHED BUSINESS: Timetable item on internal 3 yr audit brought up by Rick - added for June 2019. Jan/Feb items already being addressed. Chad gave an update on JFK rusting pipes & recent incident which luckily occurred during in-school session.
NEW BUSINESS: David gave update on Vanco implementation process - website programming done & next step is data migration from QCBT before rollout and communication to parish as part of stewardship drive in February. Fr Jake gave extensive feedback on parish ceiling damage analysis and where we stand legally before signing off on project June 30. Much more information to come in email.
PASTOR’S CORNER: Charlie Jones' term has ended as Lay Trustee - many thanks for all he has given this parish. Bernie Mack has accepted Father's invitation to replace Charlie as our new Lay Trustee. Open Finance Council position will be filled by Fr at a later date. Campus walk thru completed with Matt Brenot and Ed O'Connor to present findings to Parish Council in February. Rectory had a sewer backup occur in December - insurance claim filed - payment will show in January report and repaired internally for significant cost savings. Fr Meyer's chalice was gifted to OLV - Fr Jake is looking to have it preserved for display in our church. Circle of Grace/Saving our Children Diocesan audit will happen within 2 weeks. Bob & Matt agreed to be part of budget subcommittee to meet and present findings before February's Finance Council. Motion to adjoin made by Bob, 2nd by Judy and passed unanimously.
*** Next meeting - February 26, 2018 - 730PM - in the GSMR. Submitted by David Mattke