Application Form for Reduction/Exemption of Indirect Cost Recovery Rate (ICRR)

STELLENBOSCH UNIVERSITY

INDIRECT COST RECOVERY RATE: APPLICATION FOR REDUCTION / EXEMPTION

Type of contract (Research contract, short course etc)
S-number (ifapplicable)
Shortcoursenumber (ifapplicable)
Type of request (reduction / expemtion)
Nameof SU contractowner
Contact details of SU contractowner
Relevant SU environment
Name of external party tothecontract
Contractperiod
Costcentre
ADDITIONAL INFORMATION

This is an application for the reduction / exepmtion in terms of:

Through-flow funds
Equipment
Limiting of the ICRR in terms of the policy of funding institutions
Budget negotiated prior to 1 October 2013

If it is an application fora reduction / exemption in terms ofThrough-flow funds, attach the following documentation:

Documentation required / /
A summary of the project as well as the strategic importance of it for SU, clearly indicating the project cost and contract amount.
A clear indication of the academic outputs that will flow from the contract (including publications and Post-Graduate students) or any other appropriate outputs.
Signed contract between SU and funder, including the budget
Approved full-cost budget which indicates that the subcontractor is included
Modified full-cost budget indicating the effect of the possible reduction / exemption
Signed contract between SU and the subcontractor
A short summary of the nature of the financial and project management which will be required from SU.
(Eg. a) Do we manage a consortium where we need to collect and collate information from the subcontractor(s), perform audits, issue monthly invoices, apply for Reserve Bank approvals etc; or b) once-off payment to subcontractor with no further administration)
A writtenmotivationfromthe DeanorLinemanagerwhere the following is confirmed:

that the funder has a strategic relationship with the University;
that the project addresses SU's strategic priorities;
that the project will have a significant academic footprint; and
that the environment is willing to forfeit their portion of the indirect cost recovery

If it is an application fora reduction / exemption in terms of Equipment, attach the following documentation:

Type of asset and a short description thereof
Amount of units and cost
Long term impact thereof incl. the availability thereof for use by other departments, warrantees and maintenance plan covered by the contract etc.

A written motivation from the Dean of your faculty where the following is confirmed:

that the funder has a strategic relationship with the University;
that the project addresses SU's strategic priorities;
that the project will have a significant academic footprint; and
that the environment is willing to forfeit their portion of the indirect cost recovery

Indien dit ŉ aansoek om vermindering / kwytstelding van die IKVK as gevolg van ŉ beperking in terme van die beleid van die befondsingsinstansieis, heg die volgende dokumentasie aan:

Documentation required / /
A summary of the project as well as the strategic importance of it for SU, clearly indicating the project cost and contract amount.
A clear indication of the academic outputs that will flow from the contract (including publications and Post-Graduate students) or any other appropriate outputs.
Signed contract between SU and funder, including the budget
Approved full-cost budget
Modified full-cost budget indicating the effect of the possible reduction / exemption
Written proof from the primary sponsor (in their statute or guidelines for funding) that indicates the indirect cost principles.
A writtenmotivationfromthe Deanor Linemanagerwherethefollowing is confirmed:

that the funder has a strategic relationship with the University;
that the project addresses SU's strategic priorities;
that the project will have a significant academic footprint; and
that the environment is willing to forfeit their portion of the indirect cost recovery

Indien dit ŉ aansoek om vermindering / kwytstelding van die IKVK as gevolg van ŉ begroting wat voor 1 Oktober 2013 beding is is, heg die volgende dokumentasie aan:

Documentation required / /
A summary of the project as well as the strategic importance of it for SU, clearly indicating the project cost and contract amount.
A clear indication of the academic outputs that will flow from the contract (including publications and Post-Graduate students) or any other appropriate outputs.
Signed contract between SU and funder, including the budget
Approved full-cost budget
Modified full-cost budget indicating the effect of the possible reduction / exemption
Evidence of communication with the funder prior to 1 October 2013 whereby it is clear that negotiations took place prior to 1 October 2013 and that the funder is aware of our surcharge (12%).
A writtenmotivationfromthe DeanorLinemanager wherethefollowing is confirmed:

that the funder has a strategic relationship with the University;
that the project addresses SU's strategic priorities;
that the project will have a significant academic footprint; and
that the environment is willing to forfeit their portion of the indirect cost recovery

Notes:

The SU contract owner is responsible to prepare all the relevant documentation required in Adendum B of the Policy in respect of the Indirect-cost Recovert Rate with regard to Third-stream Income at SU.
Division Research Development and Division Finances is responsible to evaluate the application and to consider it for approval.
Please completeandsignthe vorm and send it with the necessary supporting documentation to the Senior Accountant: Financial Services (Annemi Murray @ / x4700).

1. Approved: ______(name) / 2. Approved: ______(name)
______(signature) / ______(signature)
SU Contract owner / Senior Accountant: Financial Services
Date: ______/ Date: ______
3. Approved: ______(name) / 4. Approved: ______(name)
______(signature) / ______(signature)
Director: Financial Services / Senior Director: Research & Innovation / ChiefOperatingOfficer / Vice-rector: Research & Innovation
Date: ______/ Date: ______