Application for Leave from Candidature

(For Higher Degree by Research only)

General Information: Leave from candidature is the approved suspension of studies in the form of an intermission; sick leave; parental leave or compelling or compassionate leave. (See the Enrolments and Changes to Candidature policy at

An application for leave from candidature will not be approved once a candidate has exceeded their maximum period of candidatureoutlined in theHDR Enrolment and Changes to Candidature Policy.

TYPES OF LEAVE

Intermission / Is the voluntary suspension of studies for a minimum period of six months (one semester) during candidature (maximum of 12 months during candidature). You must complete onesemester of enrolment in a research degree before being eligible for intermission. While on Intermission, your day count is stopped and you are not enrolled in your degree.
Sick Leave / An Application for Sick Leave is required only if leave taken is more than 10 working days at a time. Whilst on Sick Leave your day count is stopped but you are still enrolled in your degree.
Parental Leave / An Application for Parental Leave must be made before the leave is taken. This leave is only applicable to candidates who are primary carers with an entitlement of a maximum of 60 working days. Whilst on Parental Leave your day count is stopped but you are still enrolled in your degree
Compelling and Compassionate Leave / An Application for Compelling and Compassionate Leave should be made where compassionate or compelling circumstances exist. Refer to policy: HDR Enrolment and Changes to Candidature Policy (

INTERNATIONAL CANDIDATES ONLY: Please read the IMPORTANT INFORMATION section regarding international student visa conditions.

Instructions:

  1. Complete the form and include supporting documentation for the reasons of your leave from candidature.
  2. Obtain approval from your Primary Supervisor and Associate Dean Research/Director of your Faculty/Research Institute.
  3. Please submit the completed form to Graduate Research via email to .

The University of Canberra will assess your application and provide you with written notification on the outcome of your application for leave.

Personal Details

Student ID No / Faculty
Surname / Given Name(s)
Course Code / Course Name
Email / Contact Telephone Number
Date / Signature

If your address has changed, please update your details on MyUC before submitting this application and notify the University of Canberra in writing of any changes during your period of leave.

Leave Type (Please select ONE type only – intermission or other leave type)

Intermission – Only six-month period (1st Jan – 30th Jun or 1st Jul – 31st Dec) allowed
OTHER LEAVE
Sick Leave (attach medical certificate)
Parental Leave (attach medical certificate including expected date of confinement and/or proof of being Primary Carer)
Compelling and Compassionate Leave (attach evidence)

Details for intermission

Period of IntermissionRequired

Semester 1 (1st Jan – 30th Jun) ______Year

Semester 2 (1st Jul – 31st Dec) ______Year

Have you previously taken Intermission during your current degree?

NoYes►Please provide details regarding your previous leave:

Reason:

Please tick the appropriate box and then provide detail of the reason/s below:

Dissatisfaction with CourseFinancialHealthEmployment Problems

Employment OpportunityPersonalOther

Reason for applying for Intermission (if further detail is required, please attach additional document supporting your claim):

Note: Your MyUC student network access will cease when your Intermission is processed (access to student email will remain).

Details for other leave type

Period of Other Leave Required

Leave from: / Leave to and including:

Documentation provided

Have you previously taken Other Leave during your current degree?

NoYes►Pleaseprovide details regarding your previous leave:

Reason:

Sponsorship Details

Are you a Sponsored Student?

NoYes►Please specify your current sponsor:

Sponsored students should contact their Sponsorship administrator to seek: (1) permission for leave, and (2) acknowledgement of the changed Fee liability (described below). Evidence of Sponsor agreement can be provided by email to

If leave is approved, the day count is stopped, effectively extending maximum course completion date for the thesis by an equivalent period. A Sponsor is not liable for fees during periods of leave, but will be liable for the Fees for an equivalent period, added at the end of the candidature.

Scholarship Details

Are you a recipient of a Scholarship?

NoYes►Please specify which scholarship you have been awarded:

Scholarship holders should contact their Scholarship administrator, regarding the Terms and Conditions of their scholarship contract, and possible implications.

It is the student’s responsibility to seek permission for leave from their Scholarship administrator. The University of Canberra takes no responsibility in the event that a student neglects to seek permission and their Scholarship is affected as a result of the leave.

Options if Applicationis Unsuccessful

If your leave application is unsuccessful please select one of the following study options:

Continue with my studies, or

Discontinue from my course today, and I will reapply for admission in the future.

Candidate Declaration and Signature

Personal information collected by the University of Canberra is subject to the Commonwealth Privacy Act 1998

I have read the information in regards to my leave request and understand the conditions and accept them. I understand that while on leave of absence, I must not access University of Canberra resources including the Library.
Signature of Candidate / Date

Faculty Approvals for Leave from Candidature

Designation / Name / Leave Approved / Date / Signature
Yes / No
Primary Supervisor
Associate Dean Research/Research Institute Director
If Compassionate or Compelling leave applied, then ADR/Director approves extension to candidature Yes No

SponsorApproval for Leave from Candidature (Mandatory for Sponsored students)

Name of Approving Authority / Leave Approved / Date / Signature of Approving Authority or
Evidence Provided (eg: email attached)
Yes / No
For Office Use Only
International Compliance Office (International candidates only)
Reason leave not approved:

Australian Government Higher Education Provider Number 00212K

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