Application for EDB User Accounts

Appendix

Application for EDB User Accounts

To: / Office Systems Support Section,
Information Technology Management Division

(#) Please “” where appropriate.

Part I. Account User Information [To be completed by Applicant]
Surname (please provide Spouse’s Last Name if you wish to show it in your E-mail address):
Given Name : / ______/ English Name (if any) : / ______
Post Title: / ______/ Office Telephone Number : / ______
Division & Section / School Name:
Office / School Address :
Employment Type #: / Civil Servant (Please provide Grade & Rank below) / Non-civil Servant
 For CS – Grade (e.g. EO(A), CuO, I(G), etc.): Substantive Rank(e.g. AEO, EO, CA, etc.):
Worked in EDB before#: / No Yes, please provide the username: ______
User post in date : / (DD/MM/YYYY)
Part II. Request for Office Systems and Applications#
□ Windows Login / □ EDB Intranet / □ E-mail Services / □ Confidential Mail System / □ TAS / TCS
□ SCM (for office user only) / □ Others (please specify):
□ Temporary EdIS access rights for acting post (for office user only). Please state your acting post, start & end date of acting appointment:
______(Acting Post) / From ______to ______(both dates inclusive)
(For office user who need another set of access right in EdIS to perform duties by acting appointment in another post. Please provide a copy of the posting notice or acting appointment notification.)

Part III. Deletion of User Account of Previous Post Holder#

Accounts of previous post holder: / No previous post holder Have been deleted already
Please delete the accounts of previous post holder:______(Name)
Previous post holder will transfer to a new post: ______(Post)

Part IV. Submission of the Form [To be completed by Section Head / Office Manager / School Head / Clerk in-Charge]

Section / School Contact Person (User account details will be sent to contact person via E-mail)

Name of Contact Person : / Post :
Tel : / E-mail :

Via Section Head / Office Manager / School Head

I hereby confirm that the above information is in order.

Signature / School Chop (for school) : / Name :
Date: / Post :

Points-To-Note for Application of EDB User Accounts

1. / Please submit the duly completed form by E-mail to < > or by fax to 2117 0759 at least 5-working days before the planned date of implementation. If Confidential Mail System service is required, please submit the form 15-working days in advance for applying e-certificate from Hong Kong Post. For enquiries, please call OS Helpdesk at 3540 7305.
2. / The application should be verified by your Section Head / Office Manager / School Head. Incomplete form / insufficient information may lead to delay in processing the application.
3. / Information gathered in this application form will only be used for purposes relating to user account management including account creation.
4. / Office Systems / • Windows Login / For login desktop / notebook to access internet and EDB Intranet within EDB networked office.
• EDB Intranet / Users can access EDB / Government circulars / regulations/ other reference materials and applications with respective authorizations.
• E-mail Services / Users can communicate with Government internal parties and public via E-mail. Lotus Notes system for office user and School Mail System for government school user.
Confidential Mail System (CMS)
(for EDB office user only) / Office users can transmit classified documents up to CONFIDENTIAL level among Government parties electronically via Government Communication Network in conforming to the requirement stipulated under the Security Regulations. Division Head’s approval will be required for first time creation of CMS account for a post. With approval granted, user shall submit their HKID card copy to ExO(OS)2 for application of e-certificate from Hong Kong Post. The CMS service will be ready for use in around 15 working days upon receipt of user’s HKID card copy.
5. / Major Applications / • e-Leave
(for Civil Servant) / The e-Leave System provides a Government-to-Employee (G2E) application by which you can apply / approve leave, view and enquire leave-related information online.
• e-Payroll
(for Civil Servant) / The e-Payroll System provides a Government-to-Employee (G2E) application by which you can enquire personal, appointment and payroll-related information online.
• TAS (for EDB office user) /
TCS (for government school user) / Training Administration System (TAS) and Training Calendar System (TCS) are systems for course organisers to post course details and EDB colleagues to process course enrollment.
Remarks: For Non-civil Servant, please send the
(i) user ID, (ii) HKID number, (iii) post title to ExA(OS) via E-mail “marked as restricted” and “encrypted” after the creation of EDB user account.
• SCM
(for EDB office user only) / School Information Management (SCM) Application (previously named Web-based School Information Management System (WebSCIM)) under the Education Information System (EdIS) is accessed by EDB office user with operational needs to enquire school information, data and report.
• EdIS / Education Information System (EdIS) includes various applications in EDB viz., SCM, Student Information Management (STM) Application, Teacher Information Management (TIM) Application, Primary One Admission (POA) Application, Secondary One Allocation (SOA) Application, Secondary Four Placement (SFP) Application, and the Application Infrastructure & Security Control (AIS) Application.
6. / The access to e-Leave, e-Payroll, TAS / TCS would be available AFTER the information of HKID number and Rank Code are received from Personnel Registry.

Version August 2016[鍵入文字][鍵入文字]