Items to include in a typical no cost extension request

At least 20 days prior to the original end date, please provide a request from the Principal Investigator (PI)with the approval of the home departmenteither in the form of a letter OR via e-mail.

The letter of requestmust bear the counter-signature of the appropriate department head or designee, and an e-mail request must have appropriate department head or designee copied on the correspondenceindicating the extension hasbeen discussed and endorsed by the home department.

For multi-PI awards, please ensure ALL Principal Investigators concur in writing or via e-mail with the request.

For ORSP to review the request on behalf of MUSC, the following minimum information should be included in the request from the PI.

  • Grant number/Award ID
  • Project Title
  • Requested new end date
  • Estimated total amount of remaining funds (including F&A)
  • Include a budget estimate for use of funds during the extension period
  • Indicate if the level of effort for any Key Personnel (listed in Notice of Award) will be reduced by more than 25% of the level originally proposed (may require sponsor approval, depending on award terms).
  • Also indicate if these reductions on effort will have anyeffect on the overall scope of the project
  • Indicate any changes in project personnel (internal and/or external) planned during the NCE period
  • External contributors designated as “Investigators”may need to provide annual FCOI disclosures prior to the NCE being processed
  • If applicable, indicate whether your human/animal/biohazards approvals will be maintained and kept current during the extension period
  • Provide copies of the current approvals, if applicable
  • Brieftechnical reason(s) for the requested extension

NOTES:

1)There may be additional information required,or a longer lead time for the requestdepending on the terms and conditions of your particular award and/or sponsor. Please review the specific award terms or call your ORSP Grants Administrator for assistance.

2)NIH awards: With the exception of grant programs that have an effort requirement, or where terms and conditions prohibit such reductions, NIH will not require prior approval for the reduction in effort for Senior/Key personnel. The recipient is reminded that active awards must have a measureable level of effort.

Please contact your assigned Grants Administrator at 843-792-3838 for more project specific guidance. See link below for ORSP Grants Administrator assignments.

March 2016