2017ResidentialSubstanceAbuseTreatment for State PrisonersProgram Request for Proposals

The Indiana Criminal Justice Institute (ICJI) is now accepting applications for the Residential Substance Abuse and Treatment (RSAT) for State Prisoners Program. This grant is being released through Egrants. All applications must be submitted online through this system.

Applicants must be registered in Egrants to access the electronic application form.

Applications must be submitted via Egrants on or before

12:00 P.M. EDT (noon)on February 20, 2017

Applicants are strongly encouraged to submit 72hours prior to the deadline.

For technical assistance with submitting an application, contact the Egrants Help Desk at .

Egrants Help Desk hours are Monday – Friday 8:00 am to 4:30 pm ET, except state holidays.

ICJI is not responsible for technical issues with grant submission within 24 hours of grant deadline.

Award Period: May 1, 2017– April 30, 2018

For assistance with any other requirements of this solicitation, please contact:

Terrie Grantham at or 317-232-1230

Leann Jaggers or 317-233-3789

Introduction

RSATassistsstate,local,andtribalgovernmentstodevelopandimplementsubstance abuse treatmentprogramsinstate andlocalcorrectionalanddetentionfacilitiesandtocreateand maintaincommunity-basedaftercare servicesforoffenders.

Goals, Objectives, and Deliverables

The purpose ofsubgrants is to achieve the goals and objectives of the federal program, on behalf of ICJI. The goals and objectives of the RSAT Program are to:

  • enhance the capability of states and units of local government to provide residentialsubstanceabuse treatmentfor incarceratedinmates;
  • prepareoffenders for their reintegrationintothecommunitiesfromwhichthey cameby incorporatingreentry planning activities into treatmentprograms; and
  • assistoffendersand theircommunities through the reentry processthroughthedelivery ofcommunity-basedtreatmentandotherbroad-based aftercareservices.

EligibilityRequirements

StateagenciesandunitsoflocalgovernmentareeligibletoapplyforRSATprogramfunds. A localunitofgovernmentisdefinedas a county, borough, municipality, city, town, township, parish, local public authority (including any public housing agency under the United States Housing Act of 1937); special district, school district, intrastate district, councils of government (whether or not incorporated as a nonprofit corporation under state law); and any other agency or instrumentality of a multi, regional, or intra-state or local government. RSAT program funds may also be awarded to federally recognized Indiantribal governments that performlaw enforcementfunctionsasdeterminedby theSecretary oftheInterior. Acity orcounty jurisdiction must be the legal applicant. Therecipientagency must be the County Auditor or City/Town Clerk Treasurer on behalf ofcityandcountydepartments.

PleasenotethatallapplicantagencieswhoreceivecurrentfundingfromanyDivisionofICJImustbecurrentonallreportsrelatedtoany ICJIfunding. Delinquentreportscoulddisqualify anapplicantagency fromconsiderationforfundingthrough anygrant programatICJI.

General

This award is governed by 2 C.F.R. Part 200 and the 2015 DOJ Grants Financial Guide. All applicants must adhere to all provisions set forth in federal and state statute, regulation, or rule. Failure to abide by the federal and state mandates may, at the discretion of the State, be considered to be a material breach. The consequences of a material breach include, but are not limited, to:

The Applicant becoming ineligible for this grant funding opportunity;

Requiring repayment of any grant funds already received;

The de-obligation of grant funds; and

The material breach becoming a factor in the scoring process for future grant applications.

Furthermore, the Applicant may not obligate, expend or draw down grant funds until the Federal Office of the Chief Financial Officer notifies the State that the grant has been awarded to Indiana. The State shall not reimburse an Applicant for expenditures outside the grant period of performance.

Pursuant to 2 C.F.R. Part 200, all applicants are required to establish and maintain grant accounting systems and financial records to accurately account for funds awarded to them.

The Applicant understands and agrees that it cannot use federal funds from different funding sources for one or more of the identical cost items, in whole or in part. If this scenario presents itself, the Applicant must contact the ICJI program manager in writing and refrain from the expenditure, obligation, or drawn down of any federal funds awarded from ICJI concerning the identical cost items.

DUNSNumberRequired

To enable ICJI to report information, subgrantees are required to obtain and report a Data Universal Numbering System (DUNS) number in their application. Applications without a DUNS number are incomplete.

The DUNS number is a unique nine-digit sequence recognized as the universal standard for identifying and keeping track of entities receiving federal funds and to validate address and point of contact information for federal assistance applicants. Obtaining a DUNS number is a free, one-time activity. Obtain one by calling 866-705-5711 or apply online at

SAM Registration

To enable ICJI to report subawards in a timely manner, the Office of Justice Program (OJP)and ICJI requires all applicants for federal financial assistance to maintain current registrations in the System for Award Management (SAM) database. The SAM database is the repository for standard information about federal financial assistance applicants, recipients, and sub-recipients. Organizations that have previously submitted applications via Grants.gov are already registered with SAM. Applicants must update or renew their SAM registration at least once a year to maintain active status. For assistance, please see the SAM website located at

ProgramRequirements

RSAT funds may be used to implement three types of programs: residential, jail-based, and aftercare. Programs involving partnerships with community-based substance abuse treatment programs and programs with coordinated aftercare will be given priority consideration. Programsare encouraged to coordinate their programming with the Local Coordinating Councils (LCCs) in their counties. In the designated application section (see RSAT application outline), programs are asked to provide a description of how the program will start or continue to coordinate with the LCCs.

Programs selected for funding in 2017 will be asked to report on their coordination and activities with the LCCs. For questions, contact Sonya Carrico at 317.232.1289 or . To contact the LCC in your area, please visit

Evidence-Based Programs and Practices

OJP and ICJI place a strong emphasis on the use of data and evidence in policy making and program development in criminal justice. OJP and ICJI are committed to:

  • Improving the quantity and quality of evidence OJP generates;
  • Integrating evidence into programs, practice, and policy decisions within OJP and the field; and
  • Improving the translation of evidence into practice.

Programs and practices are considered to be evidence-based when their effectiveness has been demonstrated by casual evidence, generally obtained through one or more outcome evaluations. Casual evidence documents a relationship between an activity or intervention (including technology) and its intended outcome, including measuring the direction and size of a change, and the extent to which a change may be attributed to the activity or intervention. Casual evidence depends on the use of scientific methods to rule out, to the extent possible, alternative explanations for the documented change. The strength of casual evidence, based on the factors described above, will influence the degree to which OJP considers a program or practice to be evidence-based. OJP’s CrimeSolutions.gov website is one resource that applicants may use to find information about evidence-based programs in criminal justice, juvenile justice, and crime victim services.

Provision of Evidence-Based Substance Abuse Treatment Services

Applicants are strongly urged to provide substance abuse treatment practices and services that have a demonstrated evidence base and that are appropriate for the target population. Applicants should identify the evidence-based practice being proposed for implementation; identify and discuss the evidence that shows that the practice is effective; and discuss the population(s) for which this practice has been shown to be effective and show that it is appropriate for the proposed target population. Applicants can find information on evidence-based treatment practices in the SubstanceAbuseandMentalHealthServices Administration’s (SAMHSA’s)Guide to Evidence-Based Practices available at The Guide provides a short description and a link to dozens of websites with relevant evidence-based practices information – either specific interventions or comprehensive reviews of research findings. Note that SAMHSA’s Guide also references the National Registry of Evidence-Based Programs and Practices (NREPP), a searchable database of interventions for the prevention and treatment of mental and substance abuse disorders. NREPP is intended to serve as a decision support tool, not as an authoritative list of effective interventions. Being included in NREPP, or in any other resource listed in the Guide, does not mean an intervention is “recommended” or that it is demonstrated to achieve positive results in all circumstances. Applicants should document that the selected practice is appropriate for the specific target population and purposes of their project.

RSAT Implementation

RSAT should be used to implement:

  1. Residential programs
  2. Jail-based programs; and
  3. Aftercare.

Residential Programsmust meet the following guidelines:

  • Engage participants for a period between 6 and 12 months.
  • Provideresidentialtreatmentfacilitiessetapart—inacompletely separatefacility or dedicatedhousingunitinafacilityexclusivelyforuseby RSATparticipants—fromthe generalcorrectional population.
  • Focus on theinmate’s substance use diagnosis and addiction related needs.
  • Developtheinmate’scognitive,behavioral,social,vocational,andotherskillstosolve the substance abuse and related problems.
  • Requireurinalysisand/orotherprovenreliableformsofdrugandalcoholtestingfor programparticipants, including bothperiodicandrandomtesting,andforformer participants while theyremain in the custodyof thestateor local government.
  • If possible, RSAT participation should be limited to inmates with 6 to 12 months remaining in theirconfinement so theycan bereleased from prisoninsteadof returning to the general prison population after completingtheprogram.
  • If possible, program design should be based on effective, scientific practices.

Jail-Based Programsmust meet the following guidelines:

  • Engage participants for at least 3 months.
  • Focus on the inmate’s substance use diagnosis and addiction related needs.
  • Developtheinmate’scognitive,behavioral,social,vocational,andotherskillstosolve the substance abuse and related problems.
  • Requireurinalysisand/orotherprovenreliableformsofdrugandalcoholtestingfor programparticipants, including bothperiodicandrandomtesting,andforformer participants while theyremain in the custodyof thestateor local government.
  • Ifpossible, separate thetreatment population fromthe general correctionalpopulationand program design should be based on effective, scientific practices.

AftercareProgramsshould meet the following guidelines:

  • Individuals who participate in the substance abuse treatment program established or implemented with assistance provided under this program must be provided with aftercare services, which may include case management services and a full continuum of support services that ensure providers furnishing services under that program are approved by the appropriate State or local agency, and licensed, if necessary, to provide medical treatment or other health services.
  • Involvecoordinationbetweenthecorrectionaltreatmentprogramandothersocialservice andrehabilitationprograms,such aseducationandjobtraining,parole supervision, halfwayhouses, self-help, and peergroup programs.
  • Toqualifyasanaftercareprogram,theheadofthesubstanceabusetreatmentprogram mustworkinconjunctionwithstate andlocalauthoritiesandorganizationsinvolvedin substanceabusetreatmentand shall assistwith appropriate community substance abuse treatment facilities when such individuals leave the correctional facility at the end of a sentence or on parole.
  • CoordinatetheseactivitieswithanySAMHSAfundedstate and/orlocalprogramsthataddressthe needsof thistarget population.
  • Aftercare program participants must have been in a RSAT treatment program while incarcerated.

Allowable Use of Grant Funds

Allowable costs are those cost principles identified in 2 CFR Part 200, the new government-wide framework for grant management: “Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, 2015 DOJ Grants Financial Guide, RSAT’s authorizing legislation, and the RSAT grant requirements and solicitation. In addition, costs must be reasonable, allocable, necessary to the project, and comply with the funding statute requirements. Any questions about allowable use of funds should be directed to ICJI prior to application submission.

Unallowable Use of Grant Funds

The following services, activities ,and costs CANNOT be supported with RSAT funds.

  1. New construction;
  2. Any renovation or remodeling of a property located in an environmentally or historically sensitive area, including property (a) listed on or eligible for listing on the National Register of Historic Places, or (b) located within a 100-year flood plan, a wetland, or habitat for an endangered species;
  3. A renovation that will change the basic prior use of the facility or significantly change its size;
  4. Research and technology whose anticipated and future application could be expected to have an effect on the environment;
  5. Implementation of a program involving the use of chemicals; and
  6. Land acquisition.

Additionally, the proposed cost can be neither a phase nor segment of a project that when reviewed in its entirety would not meet the criteria for a categorical exclusion. The subject federal action meets OJP’s criteria for a categorical exclusion as contained in paragraph 4(b) of Appendix D to Part 61 of Title 28 of the Code of Federal Requirements.

Unallowable Costs for all Federal Grants

Federal law prohibits the use of federal funds from certain activities irrespective of the federal funding source or the specifics of the grant program. These prohibitions include:

  1. Lobbying, including attempts to influence legislation or the outcome of any federal, state, or local elections. Recent changes to the law have expanded the prohibition to any federally appropriated funding used, either directly or indirectly, to support the enactment, repeal, modification, or adoption of any law, regulation, or policy, at any level of government, without the express written approval of OJP. Violations of this prohibition are now subject to civil fines of up to $100,000 per violation.
  2. Fundraising (including financial campaigns, endowment drives, solicitation of gifts and bequests, and similar expenses incurred solely to raise capital or obtain contributions).
  1. The direct or indirect support of any contract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its subsidiaries, without the express prior written approval of OJP.
  1. The Applicant understands and agrees that award funds may not be used to discriminate against or denigrate the religious or moral beliefs of victims who participate in programs for which financial assistance is provided from those funds, or of the parents or legal guardians of such victims.

Travel

  • Calculationandreimbursementformileage,perdiem,andlodgingcannotexceedstate rates. For the most current IndianaDepartment of Administration State Travel Policy, please go to

Pre-Agreement Costs

Pre-agreement costs are typically unallowable costs. A grantee must request and obtain the prior written approval of ICJI for all such costs. If approved, pre-agreement cost could be paid from grant funds consistent with a grantee’s approved budget, and under applicable costs standards. All costs incurred prior to approval of the costs are at the sole risk of an applicant. Generally, no applicant should incur projects costs before submitting an application requested grant funding for those costs. Should there be extenuating circumstances that appear to be appropriate for ICJI’s consideration as pre-agreement costs, the applicant should contact the point of contact listed on the title page of this announcement for details on the requirement for submitting a written request for approval. Also, see the section on Costs Requiring Prior Approval in the Financial Guide, for more information. .

Limitation on Use of Award Funds for Employee Compensation; Waiver

With respect to any award of more than $250,000 made under this solicitation, recipients may not use federal funds to pay total cash compensation (salary plus cash bonuses) to any employee of the award recipient at a rate that exceeds 110 percent of the maximum annual salary payable to a member of the Federal Government’s Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year. The 2015 salary table for SES employees is available on the Office of Personnel Management website. Note: A recipient may compensate an employee at a greater rate, provided the amount in excess of this compensation limitation is paid with non-federal funds. (Any such additional compensation will not be considered matching funds.)

Conference/Meeting/Training Costs

OJP and ICJI strongly encourage applicants that propose to use award funds for any conference, meeting, or training-related activity to review carefully – before submitting an application – the OJP policy and guidance on conference approval, planning, and reporting available at OJP policy and guidance (1) encourage minimization of conference, meeting, and training costs; (2) require prior written approval (which may affect project timelines) of most such costs for cooperative agreement recipients and of some such costs for grant recipients; and (3) set cost limits, including a general prohibition of all food and beverage costs.

Costs Associated with Language Assistance (if applicable)

If an applicant proposes a program or activity that would deliver services or benefits to individuals, the costs of taking reasonable steps to provide meaningful access to those services or benefits for individuals with limited English proficiency may be allowable. Reasonable steps to provide meaningful access to services or benefits may include interpretation or translation services where appropriate.

For additional information, see the "Civil Rights Compliance" section under “Solicitation Requirements” in the OJP Funding Resource Center.

Supplanting

Federalfundsmustbeusedtosupplementexistingfundsforprogramactivitiesandcannot replaceor supplant non-federal funds that havebeen appropriatedforthe same purpose.

Consultants and/or Contractors

When asubgranteecontracts forwork or services, the followingis required:

  1. Allconsultantandcontractualservicesshallbesupportedby writtencontractsstatingthe services to beperformed, rateof compensation, and length oftimeoverwhich the services willbeprovided. This shallnot exceedthe length of the grant contract period.
  2. A copy of all written contracts for contractual or consultant services shall be attached in Egrants to the grant file upon their ratification.
  3. Payments shall be supported by statements outlining the services rendered and supporting the period covered.
  4. Any contractor costs exceeding those allowable by the OJP Financial Guide (maximum of $81.25 per hour or $650 per day) must be approved by ICJI prior to the start of the grant. Applicants must provide an explanation and documentation of any costs exceeding the allowable rates.

Quarterly Monitoring and Programmatic Reporting