VAA Traveling Baseball Association Meeting

Nov. 3, 2014

7:00 p.m.

Valley Fieldhouse

Board Members Present:

Commissioner / Tom
Cardella / Present / Tournament Registrar / Lois
Williams / Present
13-15 Age Coor. / Trevor Hemphill / Absent / Tournament Director / Brad Sonnenburg / Present
10-12 Age Coor. / Erik
Williams / Present / Tryout
Coordinator / Mike
Robole / Present
Finance Director / Ben
Weigel / Present / Uniform
Coordinator / Steve
Hansen / Present
Secretary / Sarah
Glad / Present
Concessions
Director / Krys
Wetzel / Present
Equipment
Coordinator / Brian
Smith / Present
Fields
Coordinator / Kirby
Hoeft / Present
Website
Coordinator / Tiffany
LaBahn / Present

Volunteers and Liaisons

*AVHS - Jeremy Hendrickson - Absent

*Fields Coordinator (Helper)– Jeff Luehers - Absent

Meeting was called to order at 7:05 by Commissioner Tom Cardella.

Guests

Old Business

  • Registration will be $325 and will be open from Jan 1- Feb 15
  • Tryouts will be 3/14/15 from 2-10pm
  • Equipment boxes have been refurbished. Some reshuffling might be needed in case boxes didn’t go back to the same fields (community and traveling).

New Business

  • Uniforms will be ordered shortly to beat the rush – slight modifications were made to the most recent design to stay in budget. Decision regarding numbering: 1-39 at ea age level. Breakdown of sizes and numbering will be based on prior size trends.
  • Fundraiser Shirt: Will order through BIG. Order 300 shirts. All registered players will be required to buy a shirt for $20 ($15 for shirt + $5 to get out of fundraising). The rest will be sold at the tournament for $15
  • Discussed raising tournament entry fee. Decided on $375
  • Benchmarking Results – compared a report on neighboring communities’ registration fees. AVTB is very low in comparison to other communities.
  • AVTB and Mash history/future – Mash had talked about starting a program to gather kids from several communities. They planned to start with 15 YO in 2015 and then add 10 YO the following year. Mike Robole had not heard any recent update. He will follow up.
  • AVTB Off Season Traveling Baseball document – Ben put together a document with all of the off-season options available in our area.
  • Lois will apply for bids for everything

Board Reports:

  • 13-15 Age Group Coordinator - No report
  • 10-12 Age Group Coordinator – No report
  • Treasurer – No report
  • Secretary– No report
  • Concessions – No report
  • Equipment – Most equipment has been turned in. Most banners weren’t turned it. Will try to follow up to get them turned in. Baseball prices have gone up. Discussed options and decided to stick with the same ball despite cost increase.
  • Fields – Dugouts at VMS have been replaced. Soft toss against the fences of the batting cages is damaging the fence. Agreed to hang a sign that says “no soft toss against fence”. Brian will check on signs donation. Kirby suggested a reinforcement bar half way up the fences at VMS cages. Discussed purchasing additional mounds so we don’t have to borrow and beg for mounds. Shed is emptied and L screens are put away. Suggested talking with the parents early in the season about taking care of the equipment. Chalkers have gotten jammed into the storage bins and are being broken. Locks are being changed on lock boxes and boxes will be redistributed to correct fields.
  • Tournament Registrar – No report
  • Tournament Coordinator – No report
  • Uniform Coordinator – No report
  • Tryout Coordinator – No report
  • Website Coordinator – No report

Meeting was adjourned at 9:05,Erik W.motioned, Mike R. seconded, unanimous.

Respectfully submitted,

Sarah Glad, Secretary

2013-2014 Apple Valley Travelling Baseball

Board Positions

Board Positions / Name / Term Expires / Yr Term Expires
Commissioner / Tom Cardella / Term expires on even years / 2016
13-15 Age Group Director / Trevor Hemphill / Term expires on odd years / 2015
10-12 Age Group Director / Erik Williams / Term expires on even years / 2016
Finance Director / Ben Weigel / Term expires on odd years / 2015
Secretary / Sarah Glad / Term expires on even years / 2016
Concessions Director / Krys Wetzel / Term expires on odd years / 2015
Tournament Director / Brad Sonnenburg / Term expires on even years / 2016
Tournament Registrar / Lois Williams / Term expires on odd years / 2015
Uniform Coordinator / Steve Hansen / Term expires on even years / 2016
Equipment Coordinator / Brian Smith / Term expires on odd years / 2015
Fields Coordinator / Kirby Hoeft / Term expires on even years / 2016
Tryout Coordinator / Mike Robole / Term expires on odd years / 2015
Website Coordinator / Tiffany LaBahn / Term expires on even years / 2016

Non-Voting Board Positions

Positions / Name
HS Coach / Jeremy Hendrickson

Volunteer Non-Voting Board Positions

Positions / Name
Fields Coordinator – Volunteer / Jeff Luehers