APPENDIX B - Health & Safety File Contents

Health & Safety Files Template
Cover / Project Title/Building Ref/Job Number/Issue Date/Version Control Data
Section 1 / Introduction
1.1. / Project title
1.2. / Explanation of purpose of the file
1.3. / Explanation of client’s statutory duties
Section 2 / Document Control
2.1. / Form to record future changes to the file
Section 3 / Project Particulars
3.1. / Brief History
3.1.1. / Description of the Site at Time of Project
3.1.2. / Historical Use of the Site
3.1.3. / Previous known Projects on the Site
3.2. / Location of the building
3.3. / Description of the work carried out
3.4. / Date of commencement and completion
Section 4 / Project Directory
4.1. / Client details
4.2. / Designers details
4.3. / CDMC details
4.4. / Contractor and sub-contractor details
Section 5 / Residual Hazards
5.1. / Details of all residual hazards and how they have been dealt with
5.1.1. / Hazards existing before the project and not removed
5.1.2. / Hazards introduced by the project
5.1.3. / Workplace “in use” hazards
5.1.4. / Asbestos
Section 6 / Key Structural Principles
6.1. / Details of construction methods used
6.2. / Overview of structural design principles
6.3. / Safe working loads
6.4. / Sources of substantial stored energy
Section 7 / Hazardous Materials
7.1. / Details of hazardous materials used or retained
7.1.1. / Hazards arising during use
7.1.2. / Hazards arising during maintenance or cleaning
7.1.3. / Hazards arising during future alteration or demolition
Section 8 / Building Strategies
8.1. / Maintenance Strategy
Procedures for roof access, cleaning of windows etc.
8.2. / Safe Access Routes for Maintenance
8.3. / Access / Disabled Access Strategy
8.4. / Cleaning Strategy
8.5. / Fire Safety Strategy.
Full details of the fire risk strategy forming part of the submission to the Building Control or preliminary fire risk assessment are to be included as this will form the basis of the full fire risk assessment once the building is occupied.
8.5.1. / Floor Plans Showing:
  • Fire alarm positions
  • Emergency lighting
  • Fire extinguisher positions
  • Fire separation and means of escape

8.6. / Location plans for key services, means of isolation and controls
Section 9
9.1 / Details of any special arrangements for the safe removal or dismantling of installed plant, equipment or building fabric. Primary method statements, which may assist in carrying out future alterations to the works, should also be included.
Section 10 / Drawings and information
10.1 / Copies of the ‘design’ drawings
10.2 / Copies of ‘as built’ drawings to be referenced to the drawings contained Operational and Maintenance Manuals
10.3 / Summary of essential as built information to include any unusual forms of construction
Section 11 / Schedule of other information
(Available but not included in the file)
11.1 / O&M manuals
11.2 / Record drawings
11.3 / Test certificates
11.4 / Other relevant documents and information

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